---
title: "London Film Festival Opening and Closing Night Receptions, and Gala Receptions Production Management - AWARD"
ocid: "ocds-b5fd17-fcb7a876-7d1c-4170-aad1-6bba74195f89"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-fcb7a876-7d1c-4170-aad1-6bba74195f89"
markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-fcb7a876-7d1c-4170-aad1-6bba74195f89.md"
json_url: "https://d3tenders.com/contract/ocds-b5fd17-fcb7a876-7d1c-4170-aad1-6bba74195f89.json"
source: "Contracts Finder"
current_stage: "Award"
buyer: "BFI"
published: "2023-03-28"
---

# London Film Festival Opening and Closing Night Receptions, and Gala Receptions Production Management - AWARD

Buyer: BFI  
Current stage: Award  
OCID: ocds-b5fd17-fcb7a876-7d1c-4170-aad1-6bba74195f89

[View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-fcb7a876-7d1c-4170-aad1-6bba74195f89)  
[Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-fcb7a876-7d1c-4170-aad1-6bba74195f89.json)

## Summary

The contracting process for the London Film Festival Opening and Closing Night Receptions, and Gala Receptions Production Management has been successfully awarded. The procuring entity is the British Film Institute (BFI). The contract falls under the service category of event services, with a total contract value of £79,250. The procurement method used was an open procedure, and the contract period is from 1st April 2023 to 31st March 2025.

This tender presents opportunities for businesses involved in event management and cultural event organisation services to engage. Businesses with expertise in managing high-profile Gala events, receptions, and cultural engagements would find this tender well-suited for business growth. The BFI, as the buyer, seeks to partner with suppliers capable of delivering sophisticated, exclusive, and high-quality event management services for prestigious film industry gatherings. The suitability criteria particularly favour small and medium-sized enterprises (SMEs) for collaboration.

## Notice

BFI London Film Festival (LFF) is the UK's largest film festival and a major international film event. The Festival introduces the finest new British and international films, series and immersive art works to London and UK-wide audiences, attracts significant international industry participation which shines a spotlight on UK talent. Each year the festival shows work from over 70 countries, representing a variety of languages, genres and formal styles, with presentations ranging from intimate screenings and installations to major red carpet productions. The artistic programme is complemented by a rich range of talks and events for public and industry audiences. Opening and Closing Night Receptions The Opening and Closing Nights of the Festival are formal red carpet Gala evenings held at Southbank Centre's Royal Festival Hall, or a venue of similar size and scale, featuring a European or World Premiere of an international prestigious film, followed by a reception at a landmark London venue. Opening and Closing Nights are high profile media events, with an invited audience of approx. 900 - 1000 filmmakers, Industry professionals and celebrities, together with a sizable public audience. Opening and Closing Nights are key publicity drivers for the Festival and are two of the BFI's largest annual events. The Opening and Closing Night parties are exclusive social events, offering the highest level of sophistication in environment and atmosphere; as well as high quality catering and service. For clarity, this contract covers the reception element of the Opening and Closing Nights only. Production of the Red Carpet Gala Screenings are covered in a separate tender. Sponsored Gala Receptions A number of our Sponsored Headline Galas come with post-screening Receptions for c350-500 high-profile guests. These typically run from c 20:00-00:00 and include drinks, canapes, a DJ and light venue dressing. Recent venues have included Skylon, BFI Riverfront, 100 Wardour Street, Sushi Samba Covent Garden, and St Martins Lane Hotel. It is anticipated there will be 3 - 4 of these events each year. For clarity, this contract covers the reception element of the Sponsored Headline Galas only. Production of the Red Carpet Gala Screenings are covered in a separate tender.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Contracts Finder |
| Latest notice | https://www.contractsfinder.service.gov.uk/Notice/c42447a4-bca6-4d17-b802-d3f8dc0bc3c2 |
| Notice type | Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | SME |
| Awardee scale | Not specified |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 28 Mar 2023 |
| Submission deadline | 3 Mar 2023 |
| Future notice date | Not specified |
| Award date | 27 Mar 2023 |
| Contract period | 31 Mar 2023 - 31 Mar 2025 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £80,000 |
| Lots value | Not specified |
| Awards value | £79,250 |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | BFI |
| Locality | WATERLOO |
| Post town | South East London |
| Postcode | SE1 8XT |
| Country | England |
| ITL 1 | TLI London |
| ITL 2 | TLI4 Inner London - East |
| ITL 3 | TLI45 Lambeth |
| Local authority | Lambeth |
| Electoral ward | Waterloo & South Bank |
| Westminster constituency | Vauxhall and Camberwell Green |
| Delivery location | Not specified |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | DDA PUBLIC RELATIONS |

## CPV Codes

### Divisions

- 79 - Business services: law, marketing, consulting, recruitment, printing and security

### Codes

- 79342200 - Promotional services
- 79952000 - Event services
- 79952100 - Cultural event organisation services

## Release History

- 28 Mar 2023 at 13:41 - Award - Award Notice - https://www.contractsfinder.service.gov.uk/Notice/c42447a4-bca6-4d17-b802-d3f8dc0bc3c2

## Documents

- https://www.contractsfinder.service.gov.uk/Notice/c42447a4-bca6-4d17-b802-d3f8dc0bc3c2
  28th March 2023 - Awarded contract notice on Contracts Finder

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-fcb7a876-7d1c-4170-aad1-6bba74195f89. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-fcb7a876-7d1c-4170-aad1-6bba74195f89.json.