--- title: "Provision of Electronic Donation Collection terminals" ocid: "ocds-b5fd17-fe170cf5-183e-4472-b783-0130861e1ea5" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-fe170cf5-183e-4472-b783-0130861e1ea5" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-fe170cf5-183e-4472-b783-0130861e1ea5.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-fe170cf5-183e-4472-b783-0130861e1ea5.json" source: "Contracts Finder" current_stage: "Tender" buyer: "COMMONWEALTH WAR GRAVES COMMISSION" published: "2022-11-08" --- # Provision of Electronic Donation Collection terminals Buyer: COMMONWEALTH WAR GRAVES COMMISSION Current stage: Tender OCID: ocds-b5fd17-fe170cf5-183e-4472-b783-0130861e1ea5 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-fe170cf5-183e-4472-b783-0130861e1ea5) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-fe170cf5-183e-4472-b783-0130861e1ea5.json) ## Summary The Commonwealth War Graves Commission (CWGC) is seeking suppliers for the provision of Electronic Donation Collection terminals. This tender involves the introduction of contactless donation solutions to replace existing cash donation methods at various locations in the UK and Europe. The procurement method is an open procedure, and the tender period ends on 2nd December 2022. The contract period is estimated to start on 2nd January 2023 and end on 1st January 2028. The main procurement category is goods, and the buying organisation is the COMMONWEALTH WAR GRAVES COMMISSION. This tender by the CWGC presents an opportunity for businesses involved in smart card readers and electronic donation services. Small and medium-sized enterprises (SMEs) and voluntary, community, and social enterprise (VCSE) organisations are well-suited to compete. The tender aims to make donating easier through contactless options, providing opportunities for suppliers to offer innovative solutions for public donation collections. Suppliers interested in expanding their business in the UK and Europe should consider participating in this procurement process. ## Notice The CWGC and CWGF operate a Visitors Centre in Arras, France and a smaller Information Centre in Ieper, Belgium. Each of these centres are visited are visited by many hundreds of people daily, not just physical visitors but in the case of the Information Centre in Ieper, many hundreds pass by the on their way to and from the Last Post Ceremony at the nearby Menin Gate. In addition we have a building at the Military Cemetery in Brookwood, Surrey which is also visited those who go to the Cemetery. As well as the fixed sites, the CWGF also organise a number of events at local sites both in the UK and Europe to commemorate important milestones to raise awareness of our work The CWGF currently uses cash donation boxes in the Visitors Centre in Arras and at our Brookwood Cemetery in the UK. These are reactive donation points with limited signage, are insecure and labour intensive to maintain, empty, record and cash the donations. In addition, with the move away from cash we feel that the current collection boxes are not maximising the opportunities for the public to make donations to help our work We would therefore like to introduce contactless donation solutions to replace the current cash collection methods which we believe will increase in donations by * Make donating much easier for people through contactless options and opportunities * Allowing for more donation terminals and opportunities positioned in more visible locations with better messaging. For details on how to apply, please see "Additional Text" below Additional information: This tender will be managed using the CWGC e-Procurement portal - https://in-tendhost.co.uk/cwgc/aspx/Home where further details can be found. To access the tender documents, participate in this tender, or participate any future tenders issued by the CWGC, you must first register with the portal. Guidance on how to register, and how to bid can be found by selecting the following link: https://in-tendhost.co.uk/cwgc/aspx/BuyerProfiles When registering, please complete as much of the information as possible. All correspondence relating to this tender must ONLY be submitted via the portal. IMPORTANT NOTE: When entering a contact email address for both the Primary and Additional Users, you are advised to add a GENERIC address which can be readily accessed by more than one person i.e. "tenders@xyz.com", rather than a personal address such as "R.Kipling@xyz.com". This way you will still be able to access any communications sent by us via the portal if an individual in unavailable Please note: the Contract start and end dates stated herein are estimates. The final dates will be agreed with the successful tenderer. ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/1abcab90-f7ff-4f26-a866-dc96867da311 | | Notice type | Tender Notice | | Procurement type | Standard | | Procurement category | Goods | | Procurement method | Open | | Procurement method details | Open procedure (below threshold) | | Tender suitability | SME, VCSE | | Awardee scale | Not specified | | All stages | Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 8 Nov 2022 | | Submission deadline | 2 Dec 2022 | | Future notice date | Not specified | | Award date | Not specified | | Contract period | 2 Jan 2023 - 1 Jan 2028 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | Not specified | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Not specified | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | COMMONWEALTH WAR GRAVES COMMISSION | | Locality | MAIDENHEAD | | Post town | Slough | | Postcode | SL6 7DX | | Country | England | | ITL 1 | TLJ South East (England) | | ITL 2 | TLJ1 Berkshire, Buckinghamshire and Oxfordshire | | ITL 3 | TLJ15 Berkshire East | | Local authority | Windsor and Maidenhead | | Electoral ward | St Mary's | | Westminster constituency | Maidenhead | | Delivery location | Not specified | ## CPV Codes ### Divisions - 30 - Office and computing machinery, equipment and supplies except furniture and software packages ### Codes - 30233300 - Smart card readers ## Release History - 8 Nov 2022 at 14:21 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/1abcab90-f7ff-4f26-a866-dc96867da311 ## Documents - https://www.contractsfinder.service.gov.uk/Notice/1abcab90-f7ff-4f26-a866-dc96867da311 8th November 2022 - Opportunity notice on Contracts Finder ## Notice URLs - http://www.cwgc.org - https://in-tendhost.co.uk/cwgc/aspx/BuyerProfiles - https://in-tendhost.co.uk/cwgc/aspx/Home ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-fe170cf5-183e-4472-b783-0130861e1ea5. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-fe170cf5-183e-4472-b783-0130861e1ea5.json.