--- title: "GB-Glasgow: Purchase of a Fleet Management System" ocid: "ocds-b5fd17-fe258bfa-93be-4a15-b883-2fe538e42f0a" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-fe258bfa-93be-4a15-b883-2fe538e42f0a" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-fe258bfa-93be-4a15-b883-2fe538e42f0a.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-fe258bfa-93be-4a15-b883-2fe538e42f0a.json" source: "Contracts Finder" current_stage: "Tender" buyer: "SCOTTISH WATER" published: "2021-04-20" --- # GB-Glasgow: Purchase of a Fleet Management System Buyer: SCOTTISH WATER Current stage: Tender OCID: ocds-b5fd17-fe258bfa-93be-4a15-b883-2fe538e42f0a [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-fe258bfa-93be-4a15-b883-2fe538e42f0a) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-fe258bfa-93be-4a15-b883-2fe538e42f0a.json) ## Summary The procurement process is being conducted by Scottish Water for the procurement of a cloud-based Fleet Management System. This tender is categorised under software supply services and is based in Glasgow, Scotland. The tender period is scheduled to close on 20 May 2021, with a contract period commencing on 5 July 2021 and concluding on 5 July 2025. The total value of the contract is estimated at £500,000, with a minimum threshold of £100,000. The procurement method is a selective procedure, following a negotiated approach. This tender presents a significant opportunity for small and medium-sized enterprises (SMEs) specialising in software solutions, particularly those with expertise in fleet management systems and cloud-based technologies. Businesses that can provide custom reporting, integration capabilities with platforms like Microsoft Azure, and comprehensive asset management functions would be well-suited to participate in this tender. Engaging in this procurement could enhance the competitive landscape for SMEs in the software development industry, fostering business growth and innovation. ## Notice NOTE: This notice was updated on 20 April 2021 for the following reason: Updated description to include access code(The new contract seeks to meet a number of requirements in its provision of a cloud-based fleet management system. These include: * Fleet asset inventory - vans, HGVs, plant items and auxiliary equipment. Would also like to host EV charge point asset data * Driver details - driver type, employee number, key fob number etc. * Supplier management - store all supplier details and allow job / work order allocation to particular suppliers * Operator Licencing information including details of operating centres * Maintenance records - ability to record and report on all maintenance events, line by line details * Accident management - ability to record and report on road traffic incidents, adaptable to SW reporting criteria * Document management - asset file relating to each vehicle, ability to store all supporting documentation relating to the vehicle including documents at vehicle take on (e.g. V5) and through the life of the asset e.g. maintenance records (MOT certificates, PMI sheets, LOLER certificates, etc.) * Hold scheduled maintenance requirements based on asset categories * Report on scheduled maintenance compliance * Ability to produce a Forward Maintenance Planner, rolling 12 months, based on maintenance intervals * Appointment scheduling - ability to schedule maintenance appointments and notify the driver, create a work order for the supplier * Must be able to mark vehicles as off road and run reports to highlight vehicles that are off road, how long they have been off for etc. * Must be able to run customised billing reports * Must be able to report on asset file compliance * Earned Recognition - system must be DVSA approved * Host fines and fixed penalty notice information Furthermore, the new contract will seek to meet Functionality requirements: * Must be able to run custom reports on all of the above * Ability to develop/consume web service API's with other software systems * Manual upload tools - (flexibility for users to import records through common templates etc. - without the requirements to involve suppliers) * Upload tools to make multiple changes over a number of assets at the same time * Hosting SW org structure i.e. different departments and aggregates of departments i.e. business areas; directorates * Users structure - drivers and managers (linked to departments) where assets would be stored against * Access restrictions based on departments or aggregates of departments * Access restrictions based on assets types * Integration to Microsoft Azure platform to ensure Single Sign On to the system via Active Directory) Additional information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement. ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/f58e408a-c5ac-4dbf-927b-a7a239206099 | | Notice type | Tender Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Selective | | Procurement method details | Negotiated procedure | | Tender suitability | SME | | Awardee scale | Not specified | | All stages | Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 20 Apr 2021 | | Submission deadline | 20 May 2021 | | Future notice date | Not specified | | Award date | Not specified | | Contract period | 4 Jul 2021 - 5 Jul 2025 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £500,000 | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Not specified | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | SCOTTISH WATER | | Locality | GLASGOW | | Post town | Glasgow | | Postcode | G33 6FB | | Country | Scotland | | ITL 1 | TLM Scotland | | ITL 2 | TLM3 West Central Scotland | | ITL 3 | TLM34 North Lanarkshire | | Local authority | North Lanarkshire | | Electoral ward | Stepps, Chryston and Muirhead | | Westminster constituency | Cumbernauld and Kirkintilloch | | Delivery location | TLM Scotland | ## CPV Codes ### Divisions - 72 - IT services: consulting, software development, Internet and support ### Codes - 72268000 - Software supply services ## Release History - 20 Apr 2021 at 12:30 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/f58e408a-c5ac-4dbf-927b-a7a239206099 ## Documents - https://www.contractsfinder.service.gov.uk/Notice/f58e408a-c5ac-4dbf-927b-a7a239206099 20th April 2021 - Opportunity notice on Contracts Finder - https://www.delta-esourcing.com/delta/respondToList.html?noticeId=587158305 Please follow this link to view the notice. ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-fe258bfa-93be-4a15-b883-2fe538e42f0a. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-fe258bfa-93be-4a15-b883-2fe538e42f0a.json.