--- title: "GSV1632-Scanning Strategic Estates' Technical Library" ocid: "ocds-b5fd17-fe4ec6d7-125e-4962-b322-9b2e7bcd42c7" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-fe4ec6d7-125e-4962-b322-9b2e7bcd42c7" markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-fe4ec6d7-125e-4962-b322-9b2e7bcd42c7.md" json_url: "https://d3tenders.com/contract/ocds-b5fd17-fe4ec6d7-125e-4962-b322-9b2e7bcd42c7.json" source: "Contracts Finder" current_stage: "Tender" buyer: "PARLIAMENT UK" published: "2017-09-28" --- # GSV1632-Scanning Strategic Estates' Technical Library Buyer: PARLIAMENT UK Current stage: Tender OCID: ocds-b5fd17-fe4ec6d7-125e-4962-b322-9b2e7bcd42c7 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-b5fd17-fe4ec6d7-125e-4962-b322-9b2e7bcd42c7) [Download OCDS JSON](https://d3tenders.com/contract/ocds-b5fd17-fe4ec6d7-125e-4962-b322-9b2e7bcd42c7.json) ## Summary The Parliament UK is seeking a Scanning Contractor to digitise its Technical Library as part of an office move, with the tender titled "GSV1632-Scanning Strategic Estates' Technical Library". This open procedure procurement falls under the services category, with an estimated value of £50,000. The tender period is set to close at 12:00 noon UK time on 29th September 2017, and the contract is scheduled to commence on 30th October 2017, running until 29th April 2018. Interested suppliers should be located in London, as the services are to be delivered at the Parliament's headquarters at 7 Millbank, SW1A 0AA. This opportunity presents significant growth potential for businesses specialising in scanning and digitisation services, particularly small and medium-sized enterprises (SMEs). With a requirement to manage approximately 124 metres of various document formats, including O&M manuals and health and safety files that date back to 1970, contractors capable of handling extensive archival work and digital environment integration will find this tender aligns well with their capabilities. The potential for additional work as the contract progresses further enhances the attractiveness of this opportunity. ## Notice Ahead of an office move, Strategic Estates (SE) require the services of a Scanning Contractor (The "Supplier") to digitise their library of O&M Manuals, Health and safety files and other building related reports. These then need to be input into SE's Common Data Environment (CDE). The documents comprise a range of paper formats including loose drawings, plans & sketches (to be referred to hereafter as "drawings"), small wire or plastic bound reports, large single volume (and multi volume) lever arch files with a mix of A4 text, A3 text and drawings up to A0. There are also some albums of photographs. There are currently estimated to be 124 metres of files altogether, including approximately 1,488 volumes and reports (based on @12 files per shelf on average, allowing for the varying lengths of the shelves). For the purposes of this tender, Strategic Estates have estimated percentages of the 124 metres into individual paper formats as listed in the Pricing Schedule in Annex B. The library documents themselves date back to approximately 1970 and are all in reasonable condition with very little damage. Two files have been cleaned and treated for mould, and although safe to be handled, there is residual staining of the pages. After the documents have been scanned, they are be archived in accordance with section 3.12 and Annex G. The supplier is to be aware that additional work may be added to the contract as the contract progresses, and will be priced in accordance with the contract rates. Additional information: The ITT documentation will be accessible at the Houses of Parliament's e-procurement portal: http://in-tendhost.co.uk/parliamentuk. Tender submissions must be uploaded to the e-procurement portal; electronic responses submitted via e-mail are not acceptable. To access these documents select the tender reference GSV1632 in the 'current tenders' list, click on the 'view tender details' and express interest by clicking on the button provided. You will need to register your company details, thereafter you will be issued with a username and password. If you have previously registered with In-Tend, please follow the link shown which will redirect you to the home page where you can log on using your existing username and password to collect the tender documents. If you have registered and forgotten your username and password, click on the 'forgotten password' link on the In-Tend homepage. Please keep this username and password secure and do not pass it to any third parties. If you are experiencing problems, please contact the PPCS Business Support team via email: ppcs@parliament.uk or call +44 (0)207 219 1600 for further assistance. You are advised to allow sufficient time when responding to this ITT, and for the full uploading of documents, prior to the closing date of 12.00 noon UK time on Friday 29th of September 2017. Late tenders will not be accepted. If you are uploading multiple documents you will have to individually load one document at a time or you can opt to zip all the documents in an application such as WinZip or WinRAR. Is a Recurrent Procurement Type? : No ## Key Details | Field | Value | | --- | --- | | Publication source | Contracts Finder | | Latest notice | https://www.contractsfinder.service.gov.uk/Notice/15dfc3c0-b63d-4c7d-834e-fce6dd903fcb | | Notice type | Tender Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Open | | Procurement method details | Open procedure (below threshold) | | Tender suitability | SME | | Awardee scale | Not specified | | All stages | Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 28 Sep 2017 | | Submission deadline | 9 Oct 2017 | | Future notice date | Not specified | | Award date | Not specified | | Contract period | 30 Oct 2017 - 29 Apr 2018 | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £50,000 | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Not specified | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | PARLIAMENT UK | | Locality | LONDON | | Post town | South West London | | Postcode | SW1A 0AA | | Country | England | | ITL 1 | TLI London | | ITL 2 | TLI3 Inner London - West | | ITL 3 | TLI35 Westminster and City of London | | Local authority | Westminster | | Electoral ward | St James's | | Westminster constituency | Cities of London and Westminster | | Delivery location | TLI London | ## CPV Codes ### Divisions - 79 - Business services: law, marketing, consulting, recruitment, printing and security ### Codes - 79999100 - Scanning services ## Release History - 28 Sep 2017 at 10:26 - TenderAmendment - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/15dfc3c0-b63d-4c7d-834e-fce6dd903fcb - 28 Sep 2017 at 10:24 - TenderAmendment - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/15dfc3c0-b63d-4c7d-834e-fce6dd903fcb - 22 Sep 2017 at 09:54 - TenderAmendment - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/15dfc3c0-b63d-4c7d-834e-fce6dd903fcb - 22 Sep 2017 at 09:45 - TenderAmendment - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/15dfc3c0-b63d-4c7d-834e-fce6dd903fcb - 22 Sep 2017 at 09:45 - TenderAmendment - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/15dfc3c0-b63d-4c7d-834e-fce6dd903fcb - 8 Sep 2017 at 14:09 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/15dfc3c0-b63d-4c7d-834e-fce6dd903fcb ## Documents - https://www.contractsfinder.service.gov.uk/Notice/15dfc3c0-b63d-4c7d-834e-fce6dd903fcb 28th September 2017 - Opportunity notice on Contracts Finder - https://in-tendhost.co.uk/parliamentuk/aspx/ Additional information on how to apply for this contract ## Notice URLs - http://in-tendhost.co.uk/parliamentuk ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-fe4ec6d7-125e-4962-b322-9b2e7bcd42c7. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-fe4ec6d7-125e-4962-b322-9b2e7bcd42c7.json.