---
title: "Offsite Document Storage"
ocid: "ocds-b5fd17-ff97529e-3c99-4470-8c96-3d3bef7212e4"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-b5fd17-ff97529e-3c99-4470-8c96-3d3bef7212e4"
markdown_url: "https://d3tenders.com/contract/ocds-b5fd17-ff97529e-3c99-4470-8c96-3d3bef7212e4.md"
json_url: "https://d3tenders.com/contract/ocds-b5fd17-ff97529e-3c99-4470-8c96-3d3bef7212e4.json"
source: "Contracts Finder"
current_stage: "Tender"
buyer: "SOURCEDOGG"
published: "2025-02-03"
---

# Offsite Document Storage

Buyer: SOURCEDOGG  
Current stage: Tender  
OCID: ocds-b5fd17-ff97529e-3c99-4470-8c96-3d3bef7212e4

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## Summary

Sourcedogg has issued a tender titled "Offsite Document Storage" under the industry category of Document Management Systems and Documentation Services. This procurement process is active and currently in the tender amendment stage, with the tender period ending on 3 March 2025 at 12:00 PM. The contract term is set from 31 August 2025 to 1 September 2027. The contract is valued at £400,000 with a minimum value of £300,000. The services are to be delivered in the South East region of the United Kingdom. This open procedure above the threshold allows SMEs and VCSEs to participate.

This tender presents substantial opportunities for businesses specialising in document management systems and documentation services. Companies that can offer comprehensive offsite document storage solutions, including legal documents, leases, and statutory declarations, are well-positioned to compete. The consolidation of two separate storage contracts into one contract aims to enhance efficiency and reduce costs, providing a significant growth opportunity for suppliers able to meet the detailed service requirements. Businesses located or operating within the South East of the United Kingdom will find this contract particularly advantageous.

## Notice

Currently, TCE maintains two separate storage contracts. Legal documents, including leases, licenses, and statutory declarations for our assets, are stored with one provider under a specific contract ending 6 July 2025. Meanwhile, our paper policy and correspondence files are stored with a different provider under a separate contract ending 19 October 2025. We now require a single contract with one supplier ('the Supplier') to provide all three services. This approach is expected to enhance efficiency and reduce costs.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Contracts Finder |
| Latest notice | https://www.contractsfinder.service.gov.uk/Notice/514d18f9-5a60-4e9f-8a18-7c30bc7be84a |
| Notice type | Tender Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure (above threshold) |
| Tender suitability | SME, VCSE |
| Awardee scale | Not specified |
| All stages | Tender |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 3 Feb 2025 |
| Submission deadline | 3 Mar 2025 |
| Future notice date | Not specified |
| Award date | Not specified |
| Contract period | 30 Aug 2025 - 1 Sep 2027 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £400,000 |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Active |
| Lots status | Not specified |
| Awards status | Not specified |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | SOURCEDOGG |
| Locality | LONDON |
| Post town | South West London |
| Postcode | SW1Y 4AH |
| Country | England |
| ITL 1 | TLI London |
| ITL 2 | TLI3 Inner London - West |
| ITL 3 | TLI35 Westminster and City of London |
| Local authority | Westminster |
| Electoral ward | St James's |
| Westminster constituency | Cities of London and Westminster |
| Delivery location | TLJ South East (England) |

## CPV Codes

### Divisions

- 48 - Software package and information systems
- 79 - Business services: law, marketing, consulting, recruitment, printing and security

### Codes

- 48311100 - Document management system
- 79131000 - Documentation services

## Release History

- 3 Feb 2025 at 16:50 - TenderAmendment - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/514d18f9-5a60-4e9f-8a18-7c30bc7be84a
- 3 Feb 2025 at 16:43 - Tender - Tender Notice - https://www.contractsfinder.service.gov.uk/Notice/514d18f9-5a60-4e9f-8a18-7c30bc7be84a

## Documents

- https://www.contractsfinder.service.gov.uk/Notice/514d18f9-5a60-4e9f-8a18-7c30bc7be84a
  3rd February 2025 - Opportunity notice on Contracts Finder
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/d903f365-03be-4d7f-97c2-bd10aa317096
- https://www.contractsfinder.service.gov.uk/Notice/Attachment/4766d8a3-6144-4efb-acab-124e6ad67783
- https://secure.sourcedogg.com/profile/676e86f0-50b5-4563-b7b6-529dcfeb28b7/requests/64929
  Please follow this Link to the Request on SourceDogg in order to apply

## Notice URLs

- http://www.thecrownestate.co.uk

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-b5fd17-ff97529e-3c99-4470-8c96-3d3bef7212e4. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-b5fd17-ff97529e-3c99-4470-8c96-3d3bef7212e4.json.