---
title: "Multifunctional Devices, Managed Print, Software, Equipment and Associated Services"
ocid: "ocds-h6vhtk-02882e"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-02882e"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-02882e.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-02882e.json"
source: "Find A Tender Service"
current_stage: "Planning"
buyer: "THE MINISTER FOR THE CABINET OFFICE ACTING THROUGH CROWN COMMERCIAL SERVICE"
published: "2021-01-06"
---

# Multifunctional Devices, Managed Print, Software, Equipment and Associated Services

Buyer: THE MINISTER FOR THE CABINET OFFICE ACTING THROUGH CROWN COMMERCIAL SERVICE  
Current stage: Planning  
OCID: ocds-h6vhtk-02882e

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## Summary

The procurement process for Multifunctional Devices, Managed Print, Software, Equipment and Associated Services is being conducted by the Crown Commercial Service (CCS) in partnership with YPO and ESPO. This is currently at the planning stage, and suppliers are invited to express their interest via email by midday on 15th January 2021. The key contact is located in Liverpool, UK, and the procurement is classified under the goods category, specifically concerning office machinery and supplies, with an estimated contract value of £900 million over four years.

This tender presents significant opportunities for businesses involved in the supply of office equipment and managed print services, particularly those certified in security and quality standards such as Cyber Essentials and ISO certifications. Companies specialising in document management systems, software solutions, and printing services will find this a valuable opportunity to engage with central government departments and various public sector bodies across the UK, thereby potentially expanding their client base and enhancing their service offerings.

## Notice

Crown Commercial Service (CCS) acting as the Authority intends to put in place a Pan Government Collaborative Agreement for the provision of Multifunctional Devices, Managed Print Software, Equipment and Associated Services to be utilised by Central Government Departments and all other UK Public Sector Bodies, including Local Authorities, Health, Police, Fire and Rescue, Education (including schools, colleges and other educational establishments), charities and third sector and Devolved Administrations. CCS will be partnering with YPO and ESPO to put this agreement in place. Suppliers are advised to refer to 'ADDITIONAL INFORMATION SECTION V1.3' below for further important information.

### Lot Information

Multifunctional Devices (MFDs) and Basic Print Management Software

Online Web-based Solution (including catalogue of devices, accessories and consumables) Provision of basic Print Management Software Pre and Post Maintenance and Support Crown Commercial Service wish to bring to your attention that it is expected that to participate in this Lot 1 procurement, bidders will be required to demonstrate that they are certified for the services listed below (and/or equivalent) under and in connection with the procurement. * Cyber Essentials Basic * BS EN ISO 9001 * ISO 27001 Information Security Management * N3 (the national broadband network for the English National Health Service (NHS)) * Code of Connection (CoCo) Compliance * Government Connection Secure Extranet (GCSX) * Public Services Network (PSN) Compliance * Citrix Secure Gateway * Level 2 Information Governance * BS 7858 Security Screening * ISO 29142 Information Technology - Print Cartridge Categorisation * ISO 15408 Common Criteria for Information Technology Security Evaluation * ISO14001 Eco Management and Audit Scheme (EMAS) Additional information: Multifunctional Devices, Managed Print, Software, Equipment and Associated Services The framework will be broken down into individual lots and stated within this Notice.

Multifunctional Devices, Managed Print Software, Equipment and Associated Services

* Hardware Devices and Consumables * Software Products and Document Workflow Solutions * Cloud Hosting and Printing (SaaS) Solution * Legacy Device Management * Device Management Print Management * Deployment Services * Operational Services * Associated Services Crown Commercial Service wish to bring to your attention that it is expected that to participate in this Lot 2 procurement, bidders will be required to demonstrate that they are certified for the services listed below (and/or equivalent) under and in connection with the procurement. * Cyber Essentials Basic * BS EN ISO 9001 * ISO 27001 Information Security Management * N3 (the national broadband network for the English National Health Service (NHS)) * Code of Connection (CoCo) Compliance * Government Connection Secure Extranet (GCSX) * Public Services Network (PSN) Compliance * Citrix Secure Gateway * Level 2 Information Governance * BS 7858 Security Screening * ISO 29142 Information Technology - Print Cartridge Categorisation * ISO 15408 Common Criteria for Information Technology Security Evaluation * ISO14001 Eco Management and Audit Scheme (EMAS) Additional information: Multifunctional Devices, Managed Print, Software, Equipment and Associated Services The framework will be broken down into individual lots and stated within this Notice.

Multifunction Print Devices (MFDs) and Software Managed Services

* Managed Print Services * Enhanced Services * Software Products and Document Workflow Solutions * Cloud Hosting and Printing (SaaS) Solution * Security Management Services * Inventory Management Services * Automated Workflow / Business Process Optimisation * Third Parties and Multi-Vendor Fleet Management * Operational Services * Associated Services Crown Commercial Service wish to bring to your attention that it is expected that to participate in this Lot 2 procurement, bidders will be required to demonstrate that they are certified for the services listed below (and/or equivalent) under and in connection with the procurement. * Cyber Essentials Basic * BS EN ISO 9001 * ISO 27001 Information Security Management * N3 (the national broadband network for the English National Health Service (NHS)) * Code of Connection (CoCo) Compliance * Government Connection Secure Extranet (GCSX) * Public Services Network (PSN) Compliance * Citrix Secure Gateway * Level 2 Information Governance * BS 7858 Security Screening * ISO 29142 Information Technology - Print Cartridge Categorisation * ISO 15408 Common Criteria for Information Technology Security Evaluation * ISO14001 Eco Management and Audit Scheme (EMAS) Additional information: Multifunctional Devices, Managed Print, Software, Equipment and Associated Services The framework will be broken down into individual lots and stated within this Notice.

Print Consultancy Services

* Managed Print and Content Management Audits and Consultancy Services * Evaluation, advice and recommendations in the context of sound strategic direction Crown Commercial Service wish to bring to your attention that it is expected that to participate in this Lot 2 procurement, bidders will be required to demonstrate that they are certified for the services listed below (and/or equivalent) under and in connection with the procurement. * Cyber Essentials Basic * BS EN ISO 9001 * ISO 27001 Information Security Management * N3 (the national broadband network for the English National Health Service (NHS)) * Code of Connection (CoCo) Compliance * Government Connection Secure Extranet (GCSX) * Public Services Network (PSN) Compliance * Citrix Secure Gateway * Level 2 Information Governance * BS 7858 Security Screening * ISO 29142 Information Technology - Print Cartridge Categorisation * ISO 15408 Common Criteria for Information Technology Security Evaluation * ISO14001 Eco Management and Audit Scheme (EMAS) Additional information: Multifunctional Devices, Managed Print, Software, Equipment and Associated Services The framework will be broken down into individual lots and stated within this Notice.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/000232-2021 |
| Notice type | Planning Notice |
| Procurement type | Standard |
| Procurement category | Goods |
| Procurement method | Not Specified |
| Procurement method details | Not specified |
| Tender suitability | Not specified |
| Awardee scale | Not specified |
| All stages | Planning |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 6 Jan 2021 |
| Submission deadline | Not specified |
| Future notice date | 23 Feb 2021 |
| Award date | Not specified |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £900,000,000 |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Planned |
| Lots status | Planned |
| Awards status | Not specified |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | THE MINISTER FOR THE CABINET OFFICE ACTING THROUGH CROWN COMMERCIAL SERVICE |
| Locality | LIVERPOOL |
| Post town | Liverpool |
| Postcode | L3 9PP |
| Country | England |
| ITL 1 | TLD North West (England) |
| ITL 2 | TLD7 Merseyside |
| ITL 3 | TLD72 Liverpool |
| Local authority | Liverpool |
| Electoral ward | City Centre North |
| Westminster constituency | Liverpool Riverside |
| Delivery location | Not specified |

## CPV Codes

### Divisions

- 30 - Office and computing machinery, equipment and supplies except furniture and software packages
- 48 - Software package and information systems
- 50 - Repair and maintenance services
- 72 - IT services: consulting, software development, Internet and support
- 79 - Business services: law, marketing, consulting, recruitment, printing and security

### Codes

- 30100000 - Office machinery, equipment and supplies except computers, printers and furniture
- 30120000 - Photocopying and offset printing equipment
- 30121000 - Photocopying and thermocopying equipment
- 30121100 - Photocopiers
- 30121200 - Photocopying equipment
- 30121300 - Reproduction equipment
- 30123000 - Office and business machines
- 30125000 - Parts and accessories of photocopying apparatus
- 30174000 - Label making machines
- 30192400 - Reprographic supplies
- 30232100 - Printers and plotters
- 30232130 - Colour graphics printers
- 48000000 - Software package and information systems
- 48311100 - Document management system
- 48613000 - Electronic data management (EDM)
- 48773100 - Print-spooling software package
- 48800000 - Information systems and servers
- 50310000 - Maintenance and repair of office machinery
- 50313000 - Maintenance and repair of reprographic machinery
- 50313100 - Photocopier repair services
- 50313200 - Photocopier maintenance services
- 72212311 - Document management software development services
- 72212772 - Print utility software development services
- 72212780 - System, storage and content management software development services
- 72220000 - Systems and technical consultancy services
- 72221000 - Business analysis consultancy services
- 72222100 - Information systems or technology strategic review services
- 72222200 - Information systems or technology planning services
- 72222300 - Information technology services
- 72223000 - Information technology requirements review services
- 72228000 - Hardware integration consultancy services
- 72512000 - Document management services
- 79212000 - Auditing services
- 79212200 - Internal audit services
- 79311000 - Survey services
- 79311200 - Survey conduction services
- 79410000 - Business and management consultancy services
- 79520000 - Reprographic services
- 79521000 - Photocopying services
- 79800000 - Printing and related services
- 79810000 - Printing services
- 79811000 - Digital printing services
- 79820000 - Services related to printing
- 79821000 - Print finishing services
- 79995100 - Archiving services

## Release History

- 6 Jan 2021 at 23:08 - Planning - Planning Notice - https://www.find-tender.service.gov.uk/Notice/000232-2021

## Notice URLs

- https://crowncommercialservice.bravosolution.co.uk
- https://www.gov.uk/ccs

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-02882e. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-02882e.json.