---
title: "Digitisation, Storage and Disposal Services"
ocid: "ocds-h6vhtk-028983"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-028983"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-028983.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-028983.json"
source: "Find A Tender Service"
current_stage: "Tender"
buyer: "NATIONAL PROCUREMENT SERVICE (WELSH GOVERNMENT)"
published: "2021-01-12"
---

# Digitisation, Storage and Disposal Services

Buyer: NATIONAL PROCUREMENT SERVICE (WELSH GOVERNMENT)  
Current stage: Tender  
OCID: ocds-h6vhtk-028983

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## Summary

The National Procurement Service (Welsh Government) is currently conducting a Dynamic Purchasing System (DPS) for Digitisation, Storage and Disposal Services. This procurement process, classified under the "Records management" industry, aims to extend the original validity period of the DPS by an additional 24 months, now running until 15 January 2023. This opportunity is relevant to public sector entities within Wales, including local authorities, NHS bodies, schools, and other affiliated organisations. Key dates to note are the tender submission deadline on 6 January 2023 and the second-stage invitation date, also on 6 January 2023.

This tender presents significant opportunities for companies specialising in records management, digitisation, and IT asset disposal. Businesses that can offer secure storage, sanitisation of ICT equipment, and compliant disposal services will be particularly well-suited to compete for contracts under this DPS. Additionally, with the possibility of forming consortia, this tender is ideal for small and medium-sized enterprises that may find collaborative bidding advantageous in fulfilling the requirements of Welsh public sector organisations.

## Notice

The National Procurement Service on behalf of the Welsh Public Sector wishes to establish a Dynamic Purchasing System (DPS) for use by public sector organisations in Wales. The DPS will cover Services in the following two lots: Lot 1: Digitisation, Storage and Disposal of Records Lot 2: Recycling, Reuse and Disposal of ICT Assets Entry to the DPS will be restricted to those organisations who meet the requirements of Article 20(1)(a) of the 2015 Public Contracts Regulations. Over 73 public sector organisations in Wales have committed to the NPS including all Local Authorities, NHS Bodies, Welsh Government and Welsh Government Sponsored bodies, the Police and Fire services and Higher and Further Education. Further organisations that may use NPS frameworks include other Welsh Public Sector bodies and Welsh based Charities. In addition, the Ministry of Defence are eligible to use this arrangement. This procurement is being conducted by the National Procurement Service (NPS), which is a division of the Welsh Government. As a consequence of the Government of Wales Act 2006, the contracting party will be the Welsh Ministers. Further information on the NPS can be accessed from the following link: https://gov.wales/national-procurement-service

### Lot Information

Digitisation, Storage and Disposal of Records

The Supplier will be required to digitise, store and dispose of records. The Supplier must be able to provide a range of services via this arrangement, to include: - Digitisation of physical records; - Secure storage of physical records; - Disposal of records - either to be archived as per the Customers' instructions, or to be physically destroyed; - Secure transport of physical records; - Secure transfer of digital records. To enter onto and remain a Supplier on the Dynamic Purchasing System, Suppliers will be required to work to or hold specific standards identified as "CORE" in the specification which can be found in the tender documents. At call-off Customers may specify additional or alternative requirements, examples of which are identified as "Non-Core". Additional information: The duration of individual Call-Off Contracts will be set out in each individual Call-Off Contract and may overhang the period of validity of the DPS. The DPS period of validity commenced on the 16th of January 2017.

Renewal: The initial period of validity for the Dynamic Purchasing System was 4 years/ 48 months. This period can be amended (extended, shortened, terminated) subject to notification on the relevant OJEU standard form. **The purpose of this notice is to extend the original period of validity for an additional 24 months. So the total period of validity is now 6 years/ 72 months.**

Secure Recycling, Reuse and Disposal of ICT Assets

The Supplier will be required to collect various items of ICT related electrical equipment and ensure the sanitisation and/or disposal of the equipment in accordance with relevant European directives or any other legislation applicable to these requirements. The Supplier must be able to provide a range of services via this framework, to include: - Secure sanitisation and destruction of equipment; - Secure sanitisation and redeployment of equipment back to the client. This service may include the option of reimaging; - Secure sanitisation and donation or resale. To enter onto and remain a Supplier on the Dynamic Purchasing System, Suppliers will be required to work to or hold specific standards identified as "CORE" in the specification which can be found in the tender documents. At call-off Customers may specify additional or alternative requirements, examples of which are identified as "Non-Core". Additional information: The duration of individual Call-Off Contracts will be set out in each individual Call-Off Contract and may overhang the period of validity of the DPS. The DPS period of validity commenced on the 16th of January 2017.

Renewal: The initial period of validity for the Dynamic Purchasing System was 4 years/ 48 months. This period can be amended (extended, shortened, terminated) subject to notification on the relevant OJEU standard form. **The purpose of this notice is to extend the original period of validity for an additional 24 months. So the total period of validity is now 72 months.**

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/000559-2021 |
| Notice type | Tender Notice |
| Procurement type | Dynamic |
| Procurement category | Services |
| Procurement method | Selective |
| Procurement method details | Restricted procedure |
| Tender suitability | Not specified |
| Awardee scale | Not specified |
| All stages | Tender |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 12 Jan 2021 |
| Submission deadline | 6 Jan 2023 |
| Future notice date | Not specified |
| Award date | Not specified |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £4,000,000 |
| Lots value | £4,000,000 |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Active |
| Lots status | Active |
| Awards status | Not specified |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | NATIONAL PROCUREMENT SERVICE (WELSH GOVERNMENT) |
| Locality | CAERPHILLY |
| Post town | Cardiff |
| Postcode | CF83 8WT |
| Country | Wales |
| ITL 1 | TLL Wales |
| ITL 2 | TLL5 South East Wales |
| ITL 3 | TLL53 Gwent Valleys |
| Local authority | Caerphilly |
| Electoral ward | Bedwas and Trethomas |
| Westminster constituency | Caerphilly |
| Delivery location | TLL Wales |

## CPV Codes

### Divisions

- 63 - Supporting and auxiliary transport services; travel agencies services
- 79 - Business services: law, marketing, consulting, recruitment, printing and security
- 90 - Sewage, refuse, cleaning and environmental services
- 92 - Recreational, cultural and sporting services

### Codes

- 63121000 - Storage and retrieval services
- 63121100 - Storage services
- 79996100 - Records management
- 79999100 - Scanning services
- 90500000 - Refuse and waste related services
- 90514000 - Refuse recycling services
- 92512000 - Archive services
- 92512100 - Archive destruction services

## Release History

- 12 Jan 2021 at 10:56 - Tender - Tender Notice - https://www.find-tender.service.gov.uk/Notice/000559-2021

## Notice URLs

- https://etenderwales.bravosolution.co.uk
- https://etenderwales.bravosolution.co.uk/
- https://gov.wales/national-procurement-service
- https://ted.europa.eu/udl?uri=TED:NOTICE:351327-2016:TEXT:EN:HTML
- https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=107217
- https://www.sell2wales.gov.wales/search/show/Search_View.aspx?ID=MAR188934

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-028983. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-028983.json.