---
title: "COsA Services Contract - Supply, Migration & Mobilisation of a Public Transport Data Management System"
ocid: "ocds-h6vhtk-028999"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-028999"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-028999.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-028999.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "WEST YORKSHIRE COMBINED AUTHORITY"
published: "2024-05-24"
---

# COsA Services Contract - Supply, Migration & Mobilisation of a Public Transport Data Management System

Buyer: WEST YORKSHIRE COMBINED AUTHORITY  
Current stage: Award  
OCID: ocds-h6vhtk-028999

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[Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-028999.json)

## Summary

The West Yorkshire Combined Authority (WYCA) is in the process of procuring a contract for the supply, migration, and mobilisation of a new public transport data management system to replace its existing system. The contract involves a single supplier or consortium for an initial 4-year period with a possible extension of 4 years. The system is essential for processing public transport information and managing transport operations in Leeds. The procurement stage is currently inactive due to the cancellation of the lot related to the Combined Services and Assets Database Solution.

This tender offers opportunities for businesses in the IT services and consulting industry, particularly those specializing in software development and internet support. Companies with experience in industry-specific software packages and IT consulting are well-suited to compete for this contract. The West Yorkshire Combined Authority, acting as the buyer, emphasises quality and social value criteria in the award process alongside price considerations. The deadline for tender submissions has been extended to 18th August 2023, providing interested businesses with more time to prepare and submit their bids.

## Notice

Confirmation of non-award The West Yorkshire Combined Authority (WYCA) is seeking a single supplier or consortium of suppliers to provide a new public transport data management system to replace its current existing single system. The Combined Services and Assets (CoSA) system and database was established in 1999 and is a purpose-built database with Geographical Information System (GIS) functionality. CoSA is a central single data hub which is vital in enabling WYCA to process public transport information to feed multiple outputs, manage assets across the public transport network and manage transport operations. CoSA receives data from several sources including Bus Service Registrations, Electronic Bus Service Registrations and Operator information. The contract will be awarded for an Initial period of 4 years with an optional extension of 4 years

### Lot Information

Lot 1

Confirmation of non-award Provision of a Combined Services and Assets Database Solution for the processing and administration of public transport information including but not limited to - * NaPTAN management; * bus timetable management; * tender and contract management; * printed publicity; * website publicity; * interfaces between modules and external systems; and * interfaces to WYCA internal business intelligence and insight systems. This decision identifies a proposed architecture for the procurement to provide this remaining functionality

### Procurement Information

This contract provides a Combined Services and Assets (CoSA) system and database is a purpose-built database with Geographical Information System (GIS) functionality. CoSA enables the Combined Authority to manage public transport information used locally and nationally for approximately 17,000 bus stop and shelter assets, bus and taxi service procurement and home to school transport. There are currently c.100 registered users of CoSA at the Combined Authority. Members of the public interact with the data processed through CoSA via our Real Time system, journey planners, the national bus stop record (NaPTAN) and other national datasets. This contract will allow the Combined Authority to bespoke develop the system, as we believe the current supplier are the only organisation able to do this. This is to ensure that the system continues to deliver our imminent needs during this interim period whilst still maintaining support and maintenance for the system prior to a re-procurement. This contract award includes bespoke developments to assist in preparing data and functionality to be potentially moved to a new system following a procurement activity. The estimated length of time to carry out a specification design, procurement and extensive testing to successfully implement a working system without any interruption in service to the public is anticipated to be up to 3 years. As a business-critical system continuity of service during any transfer between providers is essential. It is intended to procure a new provider. Due to the complexity of the numerous data inputs and outputs of the current system, it will be necessary to run any new and current system in parallel whilst a new system is being commissioned and implemented. Any new system will need to be compatible with third party applications used in the delivery of these services. To ensure service continuity, the West Yorkshire Combined Authority has taken the decision to award the Contract to current provider SYSTRA Limited, under Regulation 32 of the Procurement Regulations 2015 who we believe are the only company available in the market at this time capable of maintaining and supporting our bespoke system in its current form without service interruption. Therefore competition is absent for technical reasons.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/016432-2024 |
| Notice type | Tender Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | Not specified |
| Awardee scale | Large |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 24 May 2024 |
| Submission deadline | 4 Aug 2023 |
| Future notice date | Not specified |
| Award date | 18 Dec 2020 |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £840,000 |
| Lots value | £840,000 |
| Awards value | Not specified |
| Contracts value | £590,000 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Unsuccessful |
| Lots status | Cancelled |
| Awards status | Active, Unsuccessful |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | WEST YORKSHIRE COMBINED AUTHORITY |
| Locality | LEEDS |
| Post town | Leeds |
| Postcode | LS1 2DE |
| Country | England |
| ITL 1 | TLE Yorkshire and The Humber |
| ITL 2 | TLE4 West Yorkshire |
| ITL 3 | TLE42 Leeds |
| Local authority | Leeds |
| Electoral ward | Little London & Woodhouse |
| Westminster constituency | Leeds Central and Headingley |
| Delivery location | TLE Yorkshire and The Humber, TLE4 West Yorkshire |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | SYSTRA |

## CPV Codes

### Divisions

- 48 - Software package and information systems
- 72 - IT services: consulting, software development, Internet and support

### Codes

- 48100000 - Industry specific software package
- 72000000 - IT services: consulting, software development, Internet and support

## Release History

- 24 May 2024 at 10:49 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/016432-2024
- 28 Jul 2023 at 16:06 - TenderUpdate - Tender Notice - https://www.find-tender.service.gov.uk/Notice/022070-2023
- 25 Jul 2023 at 11:21 - TenderUpdate - Tender Notice - https://www.find-tender.service.gov.uk/Notice/021453-2023
- 20 Jul 2023 at 14:51 - TenderUpdate - Tender Notice - https://www.find-tender.service.gov.uk/Notice/020991-2023
- 27 Jun 2023 at 10:54 - Tender - Tender Notice - https://www.find-tender.service.gov.uk/Notice/018220-2023
- 12 Jan 2021 at 15:12 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/000581-2021

## Notice URLs

- https://in-tendhost.co.uk/westyorkshireca/aspx/Home
- https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=62023&B=UK
- https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/103257
- https://www.westyorks-ca.gov.uk
- https://www.westyorks-ca.gov.uk/

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-028999. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-028999.json.