---
title: "Multi-Functional Devices and Document Solutiuons"
ocid: "ocds-h6vhtk-0289a1"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-0289a1"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-0289a1.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-0289a1.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "WELSH GOVERNMENT"
published: "2021-08-03"
---

# Multi-Functional Devices and Document Solutiuons

Buyer: WELSH GOVERNMENT  
Current stage: Award  
OCID: ocds-h6vhtk-0289a1

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## Summary

The Welsh Government is leading a procurement process for Multi-Functional Devices and Document Solutions, with an estimated value of £40 million. This procurement follows an open procedure and is currently in the tender phase. It covers goods classified under the CPV code for photocopying equipment and is aimed at various public sector bodies in Wales, including local authorities, NHS Health Boards, and educational institutions. Key deadlines include the end date for tender submissions on 26 February 2021, and the bidding process aimed to start on the same date.

This tender presents significant opportunities for businesses focused on providing document solutions, IT hardware, and support services, particularly in the realms of photocopying and printing equipment. Companies specialising in multi-functional devices, consumables, and maintenance services would be highly suitable to compete for this contract, as it aims to offer a wide range of products and solutions to various public sector customers in Wales.

## Notice

This procurement exercise is being conducted by the National Procurement Service for Wales (NPS), which is hosted by the Welsh Government. NPS acts on behalf of the Welsh public sector to deliver value for money from the procurement of common and repetitive goods and services. The Supplier shall be required to provide a range of Products and/ or Services under the following Lots: Lot 1: MFDs and Document Solutions Lot 2: Print Consumables (Not Awarded) The objective of this framework is to: (a) Provide Customers with a wide range of MFD products and services, which meet the individual Customers requirements; (b) Offer a flexible, competitive and simple route to market; (c) Provide a value for money route to market, which continues to evolve to offer the latest technologies at competitive pricing; and (d) Provide document and print solutions which balance the need for immediate savings, whilst considering the socio and environmental impact on future generations.

### Lot Information

MFDs and Document Solutions

This procurement is to establish an all-Wales Framework Agreement. Due to the diverse nature of the Customer base the Supplier shall be required to provide the following Products/services: (a) The Supply of a range of Multi-Functional Devices (MFD); (b) Consumables; (c) Support and Maintenance, including a range of enhanced warranty packages; (d) Pre-Sales Services, including site surveys and print audits; (e) A range of associated software products; (f) A range of associated services; (g) A range of finance options and pricing plans; and (h) Consumables, including drums, toner cartridges and staples. The Supplier shall provide a range of Print and Document Solutions, including but not limited to: (a) Cloud hosted print solutions; (b) Hybrid managed print estates, comprising of single function and multi-function machines; (c) Document workflow & automation; (d) Managed document solutions; and (e) Hybrid Mail Solutions. Additional information: Customers shall be able to adjust the Commercial and Technical award criteria weightings within the range detailed at Annex 1 of Framework Schedule 4.4. The Framework was tendered with 2 Lots, Lot 1 MFDs and Document Solutions and Lot 2 Print Consumables. Lot 2 has not been awarded.

Renewal: Option to extend for periods up to 24 months

Print Consumables

This procurement exercise is intended to establish an agreement for the Welsh Public Sector to access: (a) Original Printer Consumables (excluding paper); (b) Remanufactured and Refilled Printer Ink and Toner Cartridges; (c) Fax Consumables. Additional information: This Lot was Not awarded

Renewal: Option to extend for further periods of up to 24 months

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/018663-2021 |
| Notice type | Tender Notice |
| Procurement type | Framework |
| Procurement category | Goods |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | Not specified |
| Awardee scale | Large, SME |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 3 Aug 2021 |
| Submission deadline | 26 Feb 2021 |
| Future notice date | Not specified |
| Award date | 13 Jul 2021 |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £40,000,000 |
| Lots value | £40,000,000 |
| Awards value | Not specified |
| Contracts value | £40,000,000 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Cancelled |
| Awards status | Active, Unsuccessful |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | WELSH GOVERNMENT |
| Additional buyers | NATIONAL PROCUREMENT SERVICE (WELSH GOVERNMENT) |
| Locality | CARDIFF |
| Post town | Cardiff |
| Postcode | CF10 3NQ |
| Country | Wales |
| ITL 1 | TLL Wales |
| ITL 2 | TLL5 South East Wales |
| ITL 3 | TLL52 Cardiff and Vale of Glamorgan |
| Local authority | Cardiff |
| Electoral ward | Cathays |
| Westminster constituency | Cardiff South and Penarth |
| Delivery location | TLL Wales |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 10 |
| Supplier names | ALTODIGITAL NETWORKS; BANNER GROUP; CANDA COPYING; CANON (UK; COMCEN COMPUTER SUPPLIES; KONICA MINOLTA BUSINESS SOLUTIONS (UK; RICOH; UK LASER SUPPLIES; VISION (OFFICE AUTOMATION; XEROX (UK |

## CPV Codes

### Divisions

- 30 - Office and computing machinery, equipment and supplies except furniture and software packages
- 32 - Radio, television, communication, telecommunication and related equipment
- 48 - Software package and information systems
- 50 - Repair and maintenance services

### Codes

- 30121100 - Photocopiers
- 30121200 - Photocopying equipment
- 30124000 - Parts and accessories of office machines
- 30124100 - Fusers
- 30124300 - Drums for office machine
- 30124520 - Scanner document feeders
- 30125000 - Parts and accessories of photocopying apparatus
- 30125100 - Toner cartridges
- 30232100 - Printers and plotters
- 30232110 - Laser printers
- 30232150 - Inkjet printers
- 32581200 - Fax equipment
- 48311000 - Document management software package
- 48311100 - Document management system
- 50310000 - Maintenance and repair of office machinery

## Release History

- 3 Aug 2021 at 15:44 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/018663-2021
- 12 Jan 2021 at 16:24 - Tender - Tender Notice - https://www.find-tender.service.gov.uk/Notice/000589-2021

## Notice URLs

- http://npswales.gov.uk
- https://etenderwales.bravosolution.co.uk/web/login.shtml
- https://gov.wales/
- https://ted.europa.eu/udl?uri=TED:NOTICE:467836-2020:TEXT:EN:HTML
- https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA27760

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-0289a1. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-0289a1.json.