--- title: "C20065 Staff Rostering / Work Force Planning System" ocid: "ocds-h6vhtk-0289cc" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-0289cc" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-0289cc.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-0289cc.json" source: "Find A Tender Service" current_stage: "Tender" buyer: "KENT FIRE AND RESCUE SERVICE" published: "2021-09-29" --- # C20065 Staff Rostering / Work Force Planning System Buyer: KENT FIRE AND RESCUE SERVICE Current stage: Tender OCID: ocds-h6vhtk-0289cc [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-0289cc) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-0289cc.json) ## Summary The Kent Fire and Rescue Service is initiating a procurement process for a "Staff Rostering / Work Force Planning System," classified under IT services (CPV code: 72000000). The procurement is currently in the **Planning** stage, with the aim of conducting early market engagement through a Request for Information (RFI). The tender is set to officially release in **early November 2021**, with expressions of interest being sought at this preliminary stage. The contract is expected to cover an initial term of five years, with the possibility of extending for up to five additional years. Interested suppliers can provide their feedback and understand the requirements better through the designated communication channels. This tender presents significant opportunities for businesses specialising in IT services, particularly those who provide software development and consultancy for rostering systems. Companies with expertise in integrated software solutions, especially within the public safety sector, would be well-suited to compete. The opportunity is particularly appealing for firms that can demonstrate capability in developing solutions that ensure optimal resource management and operational efficiency for emergency services. ## Notice The Authority are seeking a supplier to help us implement a flexible rostering system. The intended contract will be for a initial five year term, with 2 potential 24 month extensions and 1 further 12 month extension. The intended release date for the live tender is early November 2021. As such, the Authority is seeking Expressions of Interest at this stage, with early engagement from the market on our draft requirements. The draft requirements and contract documentation shall be published to all interested parties as part of this PIN amendment. It should be noted that the Authority are not looking to materially change the Terms and Conditions, nor the content of the requirements, and interested parties should feedback to the Authority on any particular concerns regarding the markets general ability to meet any particular elements. All clarifications and feedback should be provided via www.kentbusinessportal.org messaging facility. ### Lot Information Lot 1 Kent and Medway Towns Fire Authority ("the Authority") is seeking to conduct early market engagement, in the form of a Request for Information (RFI), with suppliers of rostering systems ahead of a potential procurement exercise. The system will be used to assist staff when rostering fire fighters to crew fire engines and specialist vehicles that are deployed by our Control Room to incidents. This is a critical system for the Authority as it ensures maximum availability of resources for deployment, assists with future resource planning and identifies additional resources that could utilised. The current Rostering System (Kronos) currently provides a simple data extract to the Computer Aided Dispatch system (Storm) in order that the Storm system can calculate the availability of fire engines and specialist vehicles. We are preparing for replacing our CAD, hence we are exploring the market to understand potential capabilities for greater integration with whichever CAD we opt for. The purpose of this PIN is to engage with industry experts to better understand the market, available solutions and costs ahead of a series of decisions about the future direction of some of our operational systems. Potential suppliers are asked to visit our Kent Business Portal in order to express an interest and respond to our Request for Information (RFI) ahead of any potential procurement activity. ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/024191-2021 | | Notice type | Planning Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Not Specified | | Procurement method details | Not specified | | Tender suitability | Not specified | | Awardee scale | Not specified | | All stages | Planning, Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 29 Sep 2021 | | Submission deadline | Not specified | | Future notice date | 17 Jun 2021 | | Award date | Not specified | | Contract period | Not specified | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | Not specified | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Planned | | Lots status | Planned | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | KENT FIRE AND RESCUE SERVICE | | Locality | MAIDSTONE | | Post town | Rochester | | Postcode | ME15 6XB | | Country | England | | ITL 1 | TLJ South East (England) | | ITL 2 | TLJ4 Kent | | ITL 3 | TLJ45 Mid Kent | | Local authority | Maidstone | | Electoral ward | Tovil | | Westminster constituency | Maidstone and Malling | | Delivery location | Not specified | ## CPV Codes ### Divisions - 72 - IT services: consulting, software development, Internet and support ### Codes - 72000000 - IT services: consulting, software development, Internet and support - 72200000 - Software programming and consultancy services - 72300000 - Data services ## Release History - 29 Sep 2021 at 11:53 - TenderUpdate - Tender Notice - https://www.find-tender.service.gov.uk/Notice/024191-2021 - 13 Jan 2021 at 09:17 - Planning - Planning Notice - https://www.find-tender.service.gov.uk/Notice/000632-2021 ## Notice URLs - http://www.kent.fire-uk.org/ - https://procontract.due-north.com/Advert/Index?advertId=3eaebf26-1333-eb11-8105-005056b64545 ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-0289cc. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-0289cc.json.