---
title: "Provision of a Fuel Management System and Fleet Fuel System Maintenance"
ocid: "ocds-h6vhtk-028e18"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-028e18"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-028e18.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-028e18.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "GLASGOW CITY COUNCIL"
published: "2022-02-03"
---

# Provision of a Fuel Management System and Fleet Fuel System Maintenance

Buyer: GLASGOW CITY COUNCIL  
Current stage: Award  
OCID: ocds-h6vhtk-028e18

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## Summary

Glasgow City Council is conducting a tender for the "Provision of a Fuel Management System and Fleet Fuel System Maintenance" under the open procurement method. This contract falls within the hardware installation services category and is based in Glasgow, UK. The contract is slated to run for two years, commencing in April 2021 and continuing until March 2023, with an option for two additional 12-month extensions. The tender submission deadline was recently extended to March 15, 2021. Bidders must adhere to various requirements including holding specific certifications related to Quality Control, Health and Safety, and Environmental Management Standards.

This procurement presents significant opportunities for businesses in the hardware installation and maintenance sectors, particularly those specialising in fuel management systems. Companies with capabilities in supplying, installing, and maintaining intricate fuel management infrastructure would be well-suited to compete. The successful bidder will not only secure a contract valued at £185,500 but will also benefit from engaging in additional maintenance services over the contract's duration. This project could also create avenues for local SMEs and specialised contractors to establish or expand their portfolio within public sector contracts.

## Notice

The council is inviting suitably qualified and experienced Bidders to submit bids for the supply, installation and maintenance of a new Fuel Management System (FMS). In addition to the above the successful Bidder will be required to carry out a scheduled maintenance programme and any adhoc repairs, as needs arise, on the existing fuel supply hardware and ancillary equipment to ensure ongoing supply of fuel to the fleet. The contract is expected to run for 2 years and optional 2 x 12 months extension.

### Lot Information

Lot 1

The council is inviting suitably qualified and experienced Bidders to submit bids for the supply, installation and maintenance of a new Fuel Management System (FMS). In addition to the above the successful Bidder will be required to carry out a scheduled maintenance programme and any adhoc repairs, as needs arise, on the existing fuel supply hardware and ancillary equipment to ensure ongoing supply of fuel to the fleet. The contract is expected to run for 2 years with optional two periods of up to 12 months each. The council has eighteen bunkered fuel sites which dispense circa. 5.5 million litres of fuel per year to 2,500 authorised vehicles and drivers 24 hours per day, 365 days per year. The council currently has two suppliers that provide a modem based fuel management system that monitors fuel levels, deliveries and details transactions of Diesel, Gasoil and Adblue. The current systems are time expired, in need of upgrade and do not currently encompass all fuel locations. The council requires these systems to be replaced with a single modern, 3 or 4G FMS, which will encompass the entire fuel estate. Thus allowing the monitoring of all fuel activity, including all current fuel types and with the ability to monitor alternative fuels such as Compressed Gas Hydrogen and Electricity. Currently, identification fobs are used to allow access to the fuel system. The new system must offer similar or improved secure access systems, such as Automatic Number Plate Recognition (ANPR) or Can BUS readers, to identify vehicles and authorised users prior to fuel dispensation and allow for smart fleet data capture in identifying vehicles, drivers and collecting vehicle odometer data. The council requires to appoint one supplier to provide all element of this contract to include supply, installation and maintenance of new fuel management system and existing fuel infrastructure maintenance for the council's eighteen fuel sites. As these requirements may come from two specialist areas, the council will allow organisations to working in partnership, with one organisation taking the lead. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

Renewal: Option for up to 2 x 12 month extensions

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/003128-2022 |
| Notice type | Tender Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | Not specified |
| Awardee scale | SME |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 3 Feb 2022 |
| Submission deadline | 1 Mar 2021 |
| Future notice date | Not specified |
| Award date | 28 Jun 2021 |
| Contract period | Not specified |
| Recurrence | January 2025 |

## Values

| Field | Value |
| --- | --- |
| Tender value | £185,500 |
| Lots value | £185,500 |
| Awards value | Not specified |
| Contracts value | £185,500 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Cancelled |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | GLASGOW CITY COUNCIL |
| Locality | GLASGOW |
| Post town | Glasgow |
| Postcode | G2 1DU |
| Country | Scotland |
| ITL 1 | TLM Scotland |
| ITL 2 | TLM3 West Central Scotland |
| ITL 3 | TLM32 Glasgow City |
| Local authority | Glasgow City |
| Electoral ward | Anderston/City/Yorkhill |
| Westminster constituency | Glasgow North East |
| Delivery location | TLM82 Glasgow City |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | CADDEN ENGINEERING |

## CPV Codes

### Divisions

- 09 - Petroleum products, fuel, electricity and other sources of energy
- 42 - Industrial machinery
- 48 - Software package and information systems
- 50 - Repair and maintenance services
- 51 - Installation services (except software)
- 72 - IT services: consulting, software development, Internet and support

### Codes

- 09100000 - Fuels
- 42122180 - Fuel pumps
- 42124211 - Parts of fuel pumps
- 48514000 - Remote access software package
- 50511000 - Repair and maintenance services of pumps
- 51611100 - Hardware installation services
- 72263000 - Software implementation services

## Release History

- 3 Feb 2022 at 11:44 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/003128-2022
- 27 Jul 2021 at 17:14 - Tender - Tender Notice - https://www.find-tender.service.gov.uk/Notice/001730-2021
- 24 Feb 2021 at 15:56 - TenderUpdate - Tender Notice - https://www.find-tender.service.gov.uk/Notice/003710-2021
- 11 Feb 2021 at 15:24 - TenderUpdate - Tender Notice - https://www.find-tender.service.gov.uk/Notice/002818-2021

## Notice URLs

- http://www.glasgow.gov.uk
- http://www.publictendersscotland.publiccontractsscotland.gov.uk
- https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000641481
- https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00196

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-028e18. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-028e18.json.