---
title: "SSAPR18018 Renewal of existing Oracle Business Process Services (BPS) Agreement and Cloud Service Agreements (CSA) and associated ordering documents"
ocid: "ocds-h6vhtk-029180"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-029180"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-029180.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-029180.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "UK SHARED BUSINESS SERVICES LIMITED"
published: "2021-06-18"
---

# SSAPR18018 Renewal of existing Oracle Business Process Services (BPS) Agreement and Cloud Service Agreements (CSA) and associated ordering documents

Buyer: UK SHARED BUSINESS SERVICES LIMITED  
Current stage: Award  
OCID: ocds-h6vhtk-029180

[View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-029180)  
[Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-029180.json)

## Summary

The public procurement process involves the UK Shared Business Services Limited (UK SBS), which has initiated a tender for the renewal of the existing Oracle Business Process Services (BPS) Agreement and Cloud Service Agreements (CSA). This contract, classified under enterprise resource planning software packages, is crucial for delivering HR, payroll, and finance services. The procurement is currently in the award stage, with key administrative details indicating that the agreement will be extended from June 2021 to May 2023, with an optional seven-month extension available if unforeseen delays occur. Notably, the authority seeks to source competitively tendered services during 2021.

This tender offers significant opportunities for businesses specialising in ERP software solutions and implementation services, particularly those with experience in cloud-based platforms. Companies equipped to deliver HR, payroll, and finance system solutions will find this a valuable prospect, as the UK's SBS actively collaborates with various government departments to align their new needs with competitive offerings. Given the expected project duration of 24 to 30 months for the implementation of new ERP solutions, there is ample room for suppliers to engage and showcase their capabilities in this evolving market.

## Notice

UK SBS provides HR, payroll and finance services to UKRI, BEIS, DIT, INSS and UKSA. The Oracle Business Process Services (BPS) and Cloud Service Agreement (CSA) are software licence subscriptions for HR, Payroll & Finance services. These software licence agreements enables delivery of almost all the shared services which UK SBS delivers. Without them UK SBS would be unable to function until it had procured, configured, tested and rolled out a new HR, Payroll and Finance System. UK SBS, working in collaboration with UKRI & BEIS, will be conducting competitive tender exercise for new Cloud based ERP software services and implementation partner this year (2021). The procurement and implementation of new ERP software platforms and associated business transformation is expected to take in the region of 24 - 30 months to complete. UK SBS has therefore renewed the current BPS & CSA license agreements required to continue to operate the Oracle platforms whilst new software products are competitively tendered and implemented. The extended agreement period will be from June 2021 to May 2023. An uncommitted option of a further 7- month extension to 31st December 2023 will only be used as a contingency in the event of unexpected delays in implementation. The contracting authorities are currently gathering requirements for the replacement HR, Payroll and Finance systems procurement exercises that will run during 2021

### Lot Information

Lot 1

The extension to licence agreements covers the licenses required to continue to operate the existing Oracle platforms whilst a competitive procurement for new cloud based ERP systems are completed and implemented. The extended agreement period will be June 2021 to May 2023 in order to provide continuity of service. An uncommitted option of a further 7-month extension option will be included to run from June 2023 to 31st December 2023. This will only be used as a contingency in the event of unexpected delays.

Options: An uncommitted option of a further 7-month extension option will be included to run from June 2023 to 31st December 2023. This will only be used as a contingency in the event of unexpected delays.

### Procurement Information

Modification of a contract during its term. Regulations 72 (1)(b) and Regulation 72 (1)(e). The Public Contracts Regulations 2015 under Regulation 72(1)(b) for additional works, services or supplies by the original contractor that have become necessary and were not included in the initial procurement, where a change of contractor- (i)cannot be made for economic or technical reasons such as requirements of interchangeability or interoperability with existing equipment, services or installations procured under the initial procurement, or (ii)would cause significant inconvenience or substantial duplication of costs for the contracting authority. And, regulation 72 (1)(e) where the modifications, irrespective of their value, are not substantial. The procurement and implementation of new ERP software platforms and associated business transformation is expected to take in the region of 24 - 30 months to complete. UK SBS therefore requires a renewal / extension of the current BPS & CSA license agreements required to continue to operate the Oracle platforms whilst new software products are competitively tendered and implemented. Changing such a highly customised BPS system any sooner whilst UKSBS and its clients prepare to enter a new environment would incur significantly disproportionate costs in both operation and maintenance. The Contracting Authorities are currently gathering requirements for competitively tendered procurements to take place during 2021. The newly procured and competitively tendered services will then be implemented over the period of this contract extension.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/013860-2021 |
| Notice type | Award Notice |
| Procurement type | Standard |
| Procurement category | Goods |
| Procurement method | Limited |
| Procurement method details | Award procedure without prior publication of a call for competition |
| Tender suitability | Not specified |
| Awardee scale | Large |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 18 Jun 2021 |
| Submission deadline | Not specified |
| Future notice date | Not specified |
| Award date | 9 Feb 2021 |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Cancelled |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | UK SHARED BUSINESS SERVICES LIMITED |
| Locality | SWINDON |
| Post town | Swindon |
| Postcode | SN2 1FF |
| Country | England |
| ITL 1 | TLK South West (England) |
| ITL 2 | TLK7 Gloucestershire and Wiltshire |
| ITL 3 | TLK71 Swindon |
| Local authority | Swindon |
| Electoral ward | Rodbourne Cheney |
| Westminster constituency | Swindon North |
| Delivery location | TLK14 Swindon |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | ORACLE |

## CPV Codes

### Divisions

- 48 - Software package and information systems

### Codes

- 48451000 - Enterprise resource planning software package

## Release History

- 18 Jun 2021 at 11:25 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/013860-2021
- 9 Feb 2021 at 12:29 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/002585-2021

## Notice URLs

- http://www.uksbs.co.uk
- http://www.uksbs.co.uk/Pages/default.aspx

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-029180. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-029180.json.