---
title: "Christmas Illuminated Forest Trail Event 2021"
ocid: "ocds-h6vhtk-029349"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-029349"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-029349.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-029349.json"
source: "Find A Tender Service"
current_stage: "Tender"
buyer: "FORESTRY COMMISSION"
published: "2021-02-15"
---

# Christmas Illuminated Forest Trail Event 2021

Buyer: FORESTRY COMMISSION  
Current stage: Tender  
OCID: ocds-h6vhtk-029349

[View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-029349)  
[Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-029349.json)

## Summary

The Forestry Commission is seeking proposals for the "Christmas Illuminated Forest Trail Event 2021" through a selective procurement process. The event, classified under recreational, cultural, and sporting services, is planned to take place in Cheshire over approximately 20 to 25 nights during November and December 2021. The submission deadline for tenders is 17 March 2021, with invitations for the second stage of the selection process expected to be sent out on 23 March 2021. The total budget for this contract is £15,300,000, spanning a duration of seven years to allow for eventual expansion to additional sites.

This tender presents a significant opportunity for small and medium enterprises (SMEs) specializing in event management, production, and marketing to collaborate with Forestry England. Businesses with a track record in delivering high-quality events that engage a broad audience would be particularly suited to compete. The contract is structured as a 50/50 partnership, encouraging competitive bids that can showcase creativity and effective audience engagement while sharing both the risks and financial rewards. Companies that can optimise visitor experiences while ensuring social, financial, and environmental sustainability will be well-placed to secure this contract and potentially expand into further projects with Forestry England in the future.

## Notice

Forestry England are looking to award a long term contract to appoint a Principal Event Contractor who will work with us to form a joint collaborative partnership to successfully deliver our Delamere Winter Illuminated Light Trail in November / December 2021. With further opportunity for expansion to other Forestry England sites in future years.

### Lot Information

Lot 1

The requirement is to deliver an illuminated light experience where ticket holders complete an approximate 1-mile trail around our forest, after dark. The visitor experience will be brought to life by inspirational lighting and production installations that stimulate a memorable sensory experience with appropriate festive touches. The event must be designed to appeal to a wide audience demographic, provide value for money, be family friendly and supply the necessary elements of a high-quality event experience in regard to entertainment, and facilities provided. The event programme is set to run in November / December 2021 for an estimated 20 - 25 night performance run. This provisional event schedule is our current estimation and will be subject to change based on recommendations by the Principal Contractor upon contract award, as well as subject to customer ticket demand. The Principal Event Contractor will act as the Co-promoter for this event. We require the contractor to have a proven track record of delivering a high standard of production and creativity values, and a history of successfully marketing and selling tickets to an event of this nature and scale. This partnership will be formed sharing both the risk and financial reward on an equal 50%/50% basis. We are looking to secure this contract over a 7 year duration to allow for expansion ambitions that includes more than one site across our wider estate, subject to a successful year 1 pilot. The expansion plan may be activated as early as year 2 (2022), pending the success of Delamere in the maiden year of this contract (2021). Expansion opportunities would be at other Forestry England locations, that are mutually agreeable between both partners, within the life span of the contract duration. We envisage a potential 3 x site expansion plan over the duration of the contract in years 2, 4 and 7. The Minimum required outcomes we expect from this contract are as follows: 1)A minimum expectation of running the event at a neutral cost in the first year 2)Maximise Wow factor for our customer 3)Deliver a successful event that has obvious potential to grow and scale 4)Deliver a socially, financially and environmentally sustainable event model 5)Show case our Forestry England estate 6)Increase our CRM database A fully detailed Specification will be published as part of the full ITT documents. Additional information: To respond to this opportunity please click here: https://www.delta-esourcing.com/respond/FV7TM3GX87

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/003042-2021 |
| Notice type | Tender Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Selective |
| Procurement method details | Restricted procedure |
| Tender suitability | Not specified |
| Awardee scale | Not specified |
| All stages | Tender |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 15 Feb 2021 |
| Submission deadline | 17 Mar 2021 |
| Future notice date | Not specified |
| Award date | Not specified |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £15,300,000 |
| Lots value | £15,300,000 |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Active |
| Lots status | Active |
| Awards status | Not specified |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | FORESTRY COMMISSION |
| Locality | BRISTOL |
| Post town | Bristol |
| Postcode | BS16 1EJ |
| Country | England |
| ITL 1 | TLK South West (England) |
| ITL 2 | TLK5 West of England |
| ITL 3 | TLK52 Bath & North East Somerset and South Gloucestershire |
| Local authority | South Gloucestershire |
| Electoral ward | Stoke Park & Cheswick |
| Westminster constituency | Filton and Bradley Stoke |
| Delivery location | TLD6 Cheshire |

## CPV Codes

### Divisions

- 92 - Recreational, cultural and sporting services

### Codes

- 92000000 - Recreational, cultural and sporting services

## Release History

- 15 Feb 2021 at 16:24 - Tender - Tender Notice - https://www.find-tender.service.gov.uk/Notice/003042-2021

## Notice URLs

- https://www.delta-esourcing.com
- https://www.delta-esourcing.com/respond/FV7TM3GX87
- https://www.delta-esourcing.com/tenders/UK-UK-Bristol:-Recreational%2C-cultural-and-sporting-services./FV7TM3GX87
- https://www.forestryengland.uk/

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-029349. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-029349.json.