---
title: "Electronic Documents and Records Management System"
ocid: "ocds-h6vhtk-0293f5"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-0293f5"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-0293f5.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-0293f5.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "FOREIGN, COMMONWEALTH & DEVELOPMENT OFFICE"
published: "2021-02-17"
---

# Electronic Documents and Records Management System

Buyer: FOREIGN, COMMONWEALTH & DEVELOPMENT OFFICE  
Current stage: Award  
OCID: ocds-h6vhtk-0293f5

[View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-0293f5)  
[Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-0293f5.json)

## Summary

The FOREIGN, COMMONWEALTH & DEVELOPMENT OFFICE has completed a procurement process for the title "Electronic Documents and Records Management System," classified under data services and valued at £1,157,298.58. This contract, awarded on 20th January 2021, extends the existing service provision for an additional 24 months. The procurement was conducted using a limited method, without prior publication, due to assessed risks such as potential service disruption and data integrity concerns related to changing suppliers. The contract is situated in London, within the UK, and is currently active.

This tender presents a significant opportunity for businesses operating in the data services sector, particularly those capable of providing electronic document management solutions and support services. Companies with expertise in data integrity, continuity planning, and risk management would be particularly well-suited to engage in future contract opportunities stemming from this procurement. Additionally, suppliers experienced in servicing government contracts will find this an ideal avenue for growth given the stable demand for digital service solutions in public procurement.

## Notice

Contract amendment to extend provision of Electronic Documents and Records Management System by 24 months.

### Lot Information

Lot 1

Electronic Documents and Records Management System, service provision extended 24 months.

### Procurement Information

This is a 24-month extension to the Electronic Documents and Records Management System Contract. Extending the contract has been assessed as the best value for money option to ensure Electronic Documents and Records Management System continuity. Going to market has been assessed as unfavourable due to the following: * Risk of limited market interest given high start-up costs and short term of contract to re-coup costs of competition and providing the service * Risk to data integrity as result of data migration * Risk of potential disruption to service (heightened impact with home working staff) * Loss of knowledge / expertise in current Electronic Documents and Records Management System * Internal resource implications to work with new supplier and maintain existing levels of support alongside migration project

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/003214-2021 |
| Notice type | Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Limited |
| Procurement method details | Award procedure without prior publication of a call for competition |
| Tender suitability | Not specified |
| Awardee scale | Large |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 17 Feb 2021 |
| Submission deadline | Not specified |
| Future notice date | Not specified |
| Award date | 20 Jan 2021 |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £1,157,298 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | FOREIGN, COMMONWEALTH & DEVELOPMENT OFFICE |
| Locality | LONDON |
| Post town | South West London |
| Postcode | SW1A 2EG |
| Country | England |
| ITL 1 | TLI London |
| ITL 2 | TLI3 Inner London - West |
| ITL 3 | TLI35 Westminster and City of London |
| Local authority | Westminster |
| Electoral ward | St James's |
| Westminster constituency | Cities of London and Westminster |
| Delivery location | TLM Scotland |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | LEIDOS INNOVATIONS |

## CPV Codes

### Divisions

- 72 - IT services: consulting, software development, Internet and support

### Codes

- 72300000 - Data services

## Release History

- 17 Feb 2021 at 16:41 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/003214-2021

## Notice URLs

- https://www.gov.uk/government/organisations/foreign-commonwealth-development-office
- https://www.gov.uk/government/organisations/foreign-commonwealth-development-office/about/procurement

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-0293f5. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-0293f5.json.