---
title: "NICTS Office Cleaning Services"
ocid: "ocds-h6vhtk-029473"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-029473"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-029473.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-029473.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "DEPARTMENT OF JUSTICE COURTS AND TRIBUNALS SERVICE"
published: "2021-02-19"
---

# NICTS Office Cleaning Services

Buyer: DEPARTMENT OF JUSTICE COURTS AND TRIBUNALS SERVICE  
Current stage: Award  
OCID: ocds-h6vhtk-029473

[View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-029473)  
[Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-029473.json)

## Summary

The procurement process involves the Department of Justice Courts and Tribunals Service acquiring office cleaning services for the Northern Ireland Courts and Tribunals Service (NICTS). The contract, valued at approximately £1.2 million, was awarded on 15 February 2021 and relates to an ongoing service across 24 locations, including courthouses and administrative sites, throughout Northern Ireland. The procurement method employed for this contract was a limited negotiated process, justified as a modification of an existing contract due to unforeseen circumstances stemming from the Covid-19 pandemic.

This opportunity presents businesses, especially those engaged in facilities management and cleaning services, with the potential for growth within the public sector. Given the extensive service requirements and the established network of locations, companies that are capable of providing reliable and compliant cleaning services are well-positioned to compete. It is crucial for prospective bidders to demonstrate their ability to maintain high standards of contract performance and adapt to evolving requirements, particularly in the context of pandemic-related challenges.

## Notice

The Northern Ireland Courts and Tribunals Service (NICTS) (the Client's) estate currently comprises 24 locations made up of courthouses and administrative locations throughout Northern Ireland. There are 4 part-time venues namely: Enniskillen, Limavady, Magherafelt and Strabane; 4 vacant properties namely: Banbridge,Bangor, Larne and Old Townhall; all other venues are open 5 days per week, Monday to Friday. This VEAT is for a modification of this existing contract, not a direct award for a new requirement.

### Lot Information

Lot 1

The Northern Ireland Courts and Tribunals Service (NICTS) (the Client's) estate currently comprises 24 locations made up of courthouses and administrative locations throughout Northern Ireland. There are 4 part-time venues namely: Enniskillen, Limavady, Magherafelt and Strabane; 4 vacant properties namely: Banbridge,Bangor, Larne and Old Townhall; all other venues are open 5 days per week, Monday to Friday. This VEAT is for a modification of an existing contract, not for a new requirement. Additional information: This VEAT is for a modification of an existing contract, not for a new requirement.

### Procurement Information

This modification request is being made due to the unforeseen circumstances in relation to the impact of Covid-19, using Regulation 72(1) of the Public Contract Regulations. Due to the current pandemic the contract end date to be modified by 1 year from 31 March 2022 to 31 March 2023. To initiate a procurement process in this climate, when there is so much uncertainty regarding availability of key staff would be a potential risk. The pandemic has had a detrimental impact on NICTS staff resources, and other users. NICTS present priority is to ensure business continuity and as such key individuals would be unable to participate in a new procurement process (development of requirements, tender evaluation etc.). It would also be difficult for NICTS to define and scope current/future requirements due to the ever changing way that courts business is currently being delivered and whether the current cleaning model would need to be retained if and when Covid related measures can be scaled back. It would also be beneficial to NICTS to ensure that the current service provider can build on the changes that have been implemented over the last year and NICTS would have concerns regarding the impact that changing service providers at this time could have in meeting the current standards expected by NICTS staff and court users.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/003339-2021 |
| Notice type | Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Limited |
| Procurement method details | Negotiated without publication of a contract notice |
| Tender suitability | Not specified |
| Awardee scale | SME |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 19 Feb 2021 |
| Submission deadline | Not specified |
| Future notice date | Not specified |
| Award date | 15 Feb 2021 |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £1,200,000 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | DEPARTMENT OF JUSTICE COURTS AND TRIBUNALS SERVICE |
| Locality | BELFAST |
| Post town | Northern Ireland |
| Postcode | BT3 9ED |
| Country | Northern Ireland |
| ITL 1 | TLN Northern Ireland |
| ITL 2 | TLN0 Northern Ireland |
| ITL 3 | TLN06 Belfast |
| Local authority | Belfast |
| Electoral ward | Sydenham |
| Westminster constituency | Belfast East |
| Delivery location | TLH East (England) |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | INFORMATION WITHHELD FOR SECURITY REASONS |

## CPV Codes

### Divisions

- 90 - Sewage, refuse, cleaning and environmental services

### Codes

- 90910000 - Cleaning services
- 90919200 - Office cleaning services

## Release History

- 19 Feb 2021 at 12:16 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/003339-2021

## Notice URLs

- https://ted.europa.eu/udl?uri=TED:NOTICE:001792-2018:TEXT:EN:HTML
- https://www.finance-ni.Gov.uk/sites/default/
- https://www.finance-ni.gov.uk/topics/procurement
- https://www.justice-ni.gov.uk/topics/courts-and-tribunals

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-029473. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-029473.json.