---
title: "Contract Modification (under PCR 2015 Regulation 72) to the Non-Emergency Patient Transportation Service (NEPTS) for NHS Herefordshire & Worcestershire CCG and Associated Commissioners"
ocid: "ocds-h6vhtk-0295a0"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-0295a0"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-0295a0.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-0295a0.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "NHS MIDLANDS AND LANCASHIRE CSU"
published: "2021-02-23"
---

# Contract Modification (under PCR 2015 Regulation 72) to the Non-Emergency Patient Transportation Service (NEPTS) for NHS Herefordshire & Worcestershire CCG and Associated Commissioners

Buyer: NHS MIDLANDS AND LANCASHIRE CSU  
Current stage: Award  
OCID: ocds-h6vhtk-0295a0

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## Summary

The procurement process involves a contract modification for the Non-Emergency Patient Transportation Service (NEPTS) by NHS Herefordshire & Worcestershire Clinical Commissioning Group (CCG) under the jurisdiction of NHS Midlands and Lancashire CSU. This contract, originally awarded through an open procurement procedure in August 2019, has a total initial value of approximately £24.9 million over a five-year term, starting from 1st April 2020. A modification, valued at around £875,000 over the same duration, has been initiated due to unforeseen needs related to the transportation of End of Life patients. This modification process falls under the limited procurement method, specifically addressing extreme urgency as outlined in the Public Contract Regulations 2015.

This tender presents a significant opportunity for businesses, particularly those specialising in healthcare transportation and logistics services. Companies equipped to offer high-dependency staffing and patient transport solutions will find this modification particularly relevant as it entails around 16 additional patient journeys per week. Competitors will need to demonstrate their capability in managing patient transport efficiently and safely within the designated areas of Herefordshire and Worcestershire, thereby enhancing their service delivery in the health services sector.

## Notice

In August 2019, NHS Herefordshire and Worcestershire Clinical Commissioning Group and Associated Commissioners awarded a contract for a Non-Emergency Patient Transportation Service (NEPTS) following a formal OJEU Open Procurement procedure. For reference, the OJEU Document Number for the Contract Notice (published on 5th April 2019) is 2019/S 068-159843; and the OJEU Document Number for the Contract Award Notice (published on 13th September 2019) is 2019/S 177-431649. The contract duration is five (5) years, with the option to extend for a further two (2) years, subject to agreement; the contract start date was 1st April 2020; and the total contract value was PS24,942,410.00 for the initial 5-year contract period. Further to contract commencement on 1st April 2020, the above named commissioning body has become aware of additional activity not included in the formal competitive tender exercise, therefore, a contract variation (i.e., contract modification) has been made.

### Lot Information

Lot 1

It has come to the attention of the above named commissioning body that activity relating to the transportation of a cohort of End of Life patients was not included in a formal competitive tender exercise for the Herefordshire & Worcestershire NEPTS (OJEU Document Numbers 2019/S 068-159843 and 2019/S 177-431649), therefore, has not been subsequently included in the new Herefordshire & Worcestershire NEPTS contract. Prior to publication of the Herefordshire & Worcestershire NEPTS tender documentation and NEPTS service specification in 2019, the commissioning body had conducted exercises to identify activity within the remit of the service, however, the commissioning body was not made aware that this activity was within the scope of the Herefordshire & Worcestershire NEPTS. The commissioning body is now in the position of needing to urgently commission a High Dependency Unit (HDU) crew to cover this gap in service provision for this cohort of End of Life patients. In order to minimise risks to patient care, the commissioning body is modifying the existing NEPTS contract in alignment with specific provisions under Regulation 72 (1) (c) of the Public Contract Regulations 2015. It should be noted that the modification will not materially change the essence of the contract, and it will fall below 10% of the current total contract value. The estimated cost of the NHS Herefordshire & Worcestershire Clinical Commissioning Group NEPTS contract modification is circa PS875,000 over the 5-year contract duration (circa PS174,720 per annum). (N.B.: the original total contract value over the 5-year contract duration is PS24,942,410.) The modified activity equates to an estimated 16 additional patient journeys per week, and this figure may be adjusted as the contract is already 6-months into its term.

### Procurement Information

This Notice is to advise of a contract modification and, therefore, is not for the award of a contract without prior publication, however, due to the value of the contract modification being above OJEU Procurement Threshold for 2020/2021 for Services (i.e., above PS663,540) this Notice is published to satisfy The Public Contract Regulations (PCR) 2015 guidance. The above named commissioning body has made the formal decision to modify its current contract for a Non-Emergency Patient Transportation Services to include High Dependency Unit crews for a cohort of End of Life patients in the best interest of patents; the additional requirement that has led to the modification was unforeseen by the commissioning body and any lack of service provision would be highly likely to pose a significant risk to the quality of care for the cohort of End of Life patients. Regulation 72 (1c(iii)) under The Public Contracts Regulations provides a general justification for the proposed modification, this being that the alteration value is under the threshold of 50% of the total value of the service contract, and it does not change the "overall nature" of contract. The estimated cost of the NHS Herefordshire & Worcestershire Clinical Commissioning Group NEPTS contract modification is circa PS875,000 over the 5-year contract duration (circa PS174,720 per annum). (N.B.: the original total contract value over the 5-year contract duration is PS24,942,410.) The modified activity equates to an estimated 16 additional patient journeys per week. Under The Public Contract Regulations 2015 Regulation 72 (1) (c) all of the following conditions are fulfilled: (i) the need for modification has been brought about by circumstances which a diligent contracting authority could not have foreseen; (ii) the modification does not alter the overall nature of the contract; (iii)the increase in price does not exceed 50% of the value of the original contract.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/003640-2021 |
| Notice type | Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Limited |
| Procurement method details | Award procedure without prior publication of a call for competition |
| Tender suitability | Not specified |
| Awardee scale | Large |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 23 Feb 2021 |
| Submission deadline | Not specified |
| Future notice date | Not specified |
| Award date | 16 Feb 2021 |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £875,000 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Cancelled |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | NHS MIDLANDS AND LANCASHIRE CSU |
| Locality | STOKE ON TRENT |
| Post town | Stoke-on-Trent |
| Postcode | ST4 4LX |
| Country | England |
| ITL 1 | TLG West Midlands (England) |
| ITL 2 | TLG2 Shropshire and Staffordshire |
| ITL 3 | TLG23 Stoke-on-Trent |
| Local authority | Stoke-on-Trent |
| Electoral ward | Fenton West & Mount Pleasant |
| Westminster constituency | Stoke-on-Trent Central |
| Delivery location | TLG11 Herefordshire, County of, TLG12 Worcestershire CC |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | E-ZEC MEDICAL SERVICES |

## CPV Codes

### Divisions

- 34 - Transport equipment and auxiliary products to transportation
- 60 - Transport services (excl. Waste transport)
- 85 - Health and social work services

### Codes

- 34114122 - Patient-transport vehicles
- 60130000 - Special-purpose road passenger-transport services
- 85100000 - Health services

## Release History

- 23 Feb 2021 at 22:56 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/003640-2021

## Notice URLs

- http://www.e-zec.co.uk
- https://herefordshireandworcestershireccg.nhs.uk/
- https://mlcsu.bravosolution.co.uk
- https://ted.europa.eu/udl?uri=TED:NOTICE:431649-2019:TEXT:EN:HTML

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-0295a0. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-0295a0.json.