--- title: "ETE010 Highways Laboratory Test Data and UKAS Quality Management System Purchase" ocid: "ocds-h6vhtk-0295b5" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-0295b5" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-0295b5.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-0295b5.json" source: "Find A Tender Service" current_stage: "Tender" buyer: "DERBYSHIRE COUNTY COUNCIL" published: "2021-02-24" --- # ETE010 Highways Laboratory Test Data and UKAS Quality Management System Purchase Buyer: DERBYSHIRE COUNTY COUNCIL Current stage: Tender OCID: ocds-h6vhtk-0295b5 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-0295b5) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-0295b5.json) ## Summary Derbyshire County Council is currently conducting a tender process for the "ETE010 Highways Laboratory Test Data and UKAS Quality Management System Purchase." The contract is valued at £275,000 and falls within the IT services category, specifically focused on consulting and software development. The procurement is in the Tender stage, with submissions open until 29 March 2021. The chosen solution will be applied within Derbyshire, accommodating potential extensions for up to ten years, enhancing the management of highway maintenance activities across the region. This opportunity is ideal for businesses specialised in IT services, quality management systems, and laboratory testing solutions. Companies with expertise in developing systems that support regulatory compliance and operational efficiency in the management of laboratory data would be particularly well-suited to participate. With a focus on quality and information security, firms that can showcase innovation and a robust understanding of the highways sector will have a competitive advantage in this procurement process. ## Notice The Council is seeking an externally hosted Highways Laboratory Test Data and UKAS Quality Management Solution. The Contract will be based on an initial 5 year period with options to extend for a further 5 years to a maximum contract period of 10 years. ### Lot Information Lot 1 To comply with its legislative obligations to maximise value during the delivery of highway maintenance across the region of Derbyshire the authority employs a Highways Materials Laboratory. This facility is required to be at the forefront of all the road maintenance activities. Once the programme is identified for the next five years we start working on the sites. We are involved with the site from this point through to completion of any works. The first task we are involved with is identification of the existing condition of the pavement, cores are extracted, logged and commented on - testing for contaminants is undertaken. The findings are recorded, located on a network plan and the new design takes this information to develop the detailed design. During construction the laboratory attends sites and undertakes testing on site and removes samples for testing in the laboratory. Any system will need to have site based capability to record and calculate test results. This will need to interface with the lab based system and the network systems currently used. We monitor samples and tests associated with :- Soils Aggregates Asphalts Concretes Hazardous contamination such as Tar Water Quality Noise Levels On Site skid resistance On Site texture depth measurement On Site longitudinal Regularity On Site density We undertake sampling and testing for both internal and external private clients, we invoice for the work we undertake. Invoices are made up of standard charges and additional time and add-on charges. In addition we run Profit and loss accounting and would like the system to manage a basic review of ongoing financial position. Many of the items of equipment within the laboratory have interface with lab system capability, where possible we would like to utilise this facility to reduce Technician interface. The materials Laboratory manages under a UKAS quality system, the standards we work to are onerous. We are looking for the system to help with this requirement. It should include calibrations and Technician training records. Highlighting any irregularities with full test compliance. For example if the Technician undertaking the test has not been reviewed for their annual competency in the test the system should say so. Likewise with equipment calibrations and the generation of annual quality review dates and records, standard formats for meeting minutes etc. Renewal: We are advertising a contract for an initial term of 60 months with optional annual renewal for a further 60 months. ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/003661-2021 | | Notice type | Tender Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Open | | Procurement method details | Open procedure | | Tender suitability | Not specified | | Awardee scale | Not specified | | All stages | Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 24 Feb 2021 | | Submission deadline | 29 Mar 2021 | | Future notice date | Not specified | | Award date | Not specified | | Contract period | Not specified | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £275,000 | | Lots value | £275,000 | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Active | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | DERBYSHIRE COUNTY COUNCIL | | Locality | MATLOCK | | Post town | Derby | | Postcode | DE4 3FW | | Country | England | | ITL 1 | TLF East Midlands (England) | | ITL 2 | TLF1 Derbyshire and Nottinghamshire | | ITL 3 | TLF13 South and West Derbyshire | | Local authority | Derbyshire Dales | | Electoral ward | Matlock West | | Westminster constituency | Derbyshire Dales | | Delivery location | TLF East Midlands (England) | ## CPV Codes ### Divisions - 72 - IT services: consulting, software development, Internet and support ### Codes - 72000000 - IT services: consulting, software development, Internet and support ## Release History - 24 Feb 2021 at 10:21 - Tender - Tender Notice - https://www.find-tender.service.gov.uk/Notice/003661-2021 ## Notice URLs - http://www.derbyshire.gov.uk/ - http://www.eastmidstenders.org - http://www.sourcederbyshire.co.uk ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-0295b5. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-0295b5.json.