---
title: "FIREFIGHTER PENSIONS ADMINISTRATION SYSTEM"
ocid: "ocds-h6vhtk-029645"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-029645"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-029645.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-029645.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "WEST MIDLANDS FIRE AND RESCUE AUTHORITY"
published: "2021-08-17"
---

# FIREFIGHTER PENSIONS ADMINISTRATION SYSTEM

Buyer: WEST MIDLANDS FIRE AND RESCUE AUTHORITY  
Current stage: Award  
OCID: ocds-h6vhtk-029645

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[Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-029645.json)

## Summary

The procurement process pertains to the "Firefighter Pensions Administration System" managed by the West Midlands Fire and Rescue Authority, classified under the business transaction and personal business software package category. This tender is currently in the active stage and has a total contract value of £920,000. It is set to commence by 5 November 2021, with a potential duration of five years and options for five additional one-year extensions. The procurement method employed is the open procedure, allowing for broad participation.

This tender offers significant opportunities for businesses, particularly those specialising in software solutions and support services, to engage with public sector contracts. Companies capable of providing a standard off-the-shelf solution that aligns with the Firefighter Pensions Administration System requirements, especially those experienced in Software as a Service (SaaS) models, will be well-suited to compete. The weighting for quality, social value, and price in the award criteria indicates a balanced approach that highlights opportunities for diverse businesses to demonstrate their capabilities and add value.

## Notice

This tender is for licences and support of a Firefighter Pensions Administration System for a period of 5 years with options to extend for a further 5 periods of 12 months. The new system must be available for use by the staff of the Pension section from no later than 5 November 2021. Bidders must be able to provide a standard off the shelf Firefighter Pensions Administration System to enable them to tender for this procurement.

### Lot Information

Lot 1

West Midlands Fire Service provides Firefighter Pension administration services in house through a dedicated team of three full time staff under the leadership of the Payroll and Pensions Manager. Services are provided to a total membership of 4,439 members. The system is currently used by three members of the Pension section plus the Payroll and Pensions manager on a day to basis. It also provides a view only access to three staff members in the in-house Payroll team. The software for the current system is licenced to the Authority and runs on the Authority's internal hardware. The preferred organisational approach is to move to Software as a Service for all systems. As part of the tender response Bidders are to indicate if and how they could meet this approach or whether they would recommend an alternative method of delivery. This tender is for licences and support of a Firefighter Pensions Administration System for a period of 5 years with options to extend for a further 5 periods of 12 months. The new system must be available for use by the staff of the Pension section from no later than 5 November 2021. Bidders must be able to provide a standard off the shelf Firefighter Pensions Administration System to enable them to tender for this procurement.

Options: One pricing schedule must be submitted for a system run on the Authority's hardware and a second pricing schedule is required for a hosted solution. The contract is award for 5 years with options to extend for a further 5 years

Renewal: Contract will be re-tendered prior to end date

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/020030-2021 |
| Notice type | Tender Notice |
| Procurement type | Standard |
| Procurement category | Goods |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | Not specified |
| Awardee scale | SME |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 17 Aug 2021 |
| Submission deadline | 31 Mar 2021 |
| Future notice date | Not specified |
| Award date | 8 Jul 2021 |
| Contract period | 5 Nov 2021 - 4 Nov 2026 |
| Recurrence | 9 years |

## Values

| Field | Value |
| --- | --- |
| Tender value | £920,000 |
| Lots value | £920,000 |
| Awards value | Not specified |
| Contracts value | £912,000 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Cancelled |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | WEST MIDLANDS FIRE AND RESCUE AUTHORITY |
| Locality | BIRMINGHAM |
| Post town | Birmingham |
| Postcode | B7 4HW |
| Country | England |
| ITL 1 | TLG West Midlands (England) |
| ITL 2 | TLG3 West Midlands |
| ITL 3 | TLG31 Birmingham |
| Local authority | Birmingham |
| Electoral ward | Nechells |
| Westminster constituency | Birmingham Ladywood |
| Delivery location | TLG31 Birmingham |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | HEYWOOD |

## CPV Codes

### Divisions

- 48 - Software package and information systems
- 72 - IT services: consulting, software development, Internet and support

### Codes

- 48400000 - Business transaction and personal business software package
- 72261000 - Software support services

## Release History

- 17 Aug 2021 at 09:08 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/020030-2021
- 25 Feb 2021 at 14:35 - Tender - Tender Notice - https://www.find-tender.service.gov.uk/Notice/003805-2021

## Notice URLs

- http://www.wmfs.net
- https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=36839&B=BLUELIGHT
- https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/34952

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-029645. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-029645.json.