---
title: "Finance & Procurement Systems"
ocid: "ocds-h6vhtk-029697"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-029697"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-029697.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-029697.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "CROWN OFFICE AND PROCURATOR FISCAL SERVICE"
published: "2021-03-18"
---

# Finance & Procurement Systems

Buyer: CROWN OFFICE AND PROCURATOR FISCAL SERVICE  
Current stage: Award  
OCID: ocds-h6vhtk-029697

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## Summary

The Crown Office and Procurator Fiscal Service (COPFS) is seeking contract services for the management and support of its Finance and Procurement Systems. The tender, titled "Finance & Procurement Systems", categorises under software support services and is located in Edinburgh and Glasgow. This procurement process has concluded with the contract awarded to Kick ICT Group. The contract was signed on 26th February 2021, valued between £186,442 and £320,000, which includes options for extension and additional development work. The contract was procured through a limited method without a prior call for competition, owing to the technical nature of the required services and existing integrations that prevent further competition.

This tender represents a significant opportunity for companies specialising in software support and maintenance, particularly those with existing knowledge of e-Procurement systems and experience in delivering high-quality remote and on-site support. Businesses that could thrive in this competitive landscape should have the capability to fluidly adapt to existing integrations and bespoke modules, as Kick ICT Group's proprietary rights may limit new entrants. Given the ongoing demand for such services and the integration with governmental e-Procurement systems, firms offering expertise in software maintenance and development could leverage this contract to enhance their market presence and capabilities.

## Notice

Following the publication of a VEAT Notice, the Crown Office and Procurator Fiscal Service (COPFS) has entered into a contract with Kick ICT Group to supply maintenance, development and software support for its suite of Finance and Procurement systems including SunSystems SunAccounts, DEPM, P2P, Spindle and bespoke add-on modules. This is to preserve the integration to Scottish Government's e-Procurement systems and ensure continuous updating and operation of the COPFS systems which are business critical, from a supplier able to provide highly responsive remote and on-site support, maintenance and development as required across all elements.

### Lot Information

Lot 1

Following the publication of a VEAT notice, the Crown Office and Procurator Fiscal Service (COPFS) has entered into a contract with Kick ICT Group to supply maintenance, development and software support for its suite of Finance and Procurement systems including SunSystems SunAccounts, DEPM, P2P, Spindle and bespoke add-on modules. This is to preserve the integration to Scottish Government's e-Procurement systems and ensure continuous updating and operation of the COPFS systems which are business critical, from a supplier able to provide highly responsive on-site and remote support, maintenance and development across all elements. Due to the existing integrations and bespoke modules that have been developed and are maintained and supported by Kick ICT Group, competition is absent. Additional information: Due to pressures generated by the COVID-19 pandemic national lockdown restrictions some planned developments from the previous contract were late to start and unable to be concluded before the contract expiry. These will need to be finished under the new contract.

Options: There is the option to extend the contract by a further 12 months and to include additional development to ensure current systems remain compatible with COPFS infrastructure over the contract term. The estimated maximum value of these modifications is 133558 GBP giving a maximum contract value up to 320000 GBP.

### Procurement Information

Under the Public Contracts (Scotland) Regulations 2015 33(b)(ii) competition is absent for technical reasons and to protect exclusive rights, including IPR. Kick ICT Group own IPR for integrations and bespoke modules developed, maintained and supported as part of the COPFS Finance and Procurement Systems. Due to the COVID-19 national lockdown some developments required under the previous contract were late starting and unable to be concluded before expiry. These need to be finished under the new contract.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/005490-2021 |
| Notice type | Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Limited |
| Procurement method details | Award procedure without prior publication of a call for competition |
| Tender suitability | Not specified |
| Awardee scale | Large |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 18 Mar 2021 |
| Submission deadline | Not specified |
| Future notice date | Not specified |
| Award date | 26 Feb 2021 |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Cancelled |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | CROWN OFFICE AND PROCURATOR FISCAL SERVICE |
| Locality | EDINBURGH |
| Post town | Edinburgh |
| Postcode | EH1 1LB |
| Country | Scotland |
| ITL 1 | TLM Scotland |
| ITL 2 | TLM1 East Central Scotland |
| ITL 3 | TLM13 City of Edinburgh |
| Local authority | City of Edinburgh |
| Electoral ward | City Centre |
| Westminster constituency | Edinburgh East and Musselburgh |
| Delivery location | TLM Scotland |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | KICK ICT GROUP |

## CPV Codes

### Divisions

- 72 - IT services: consulting, software development, Internet and support

### Codes

- 72000000 - IT services: consulting, software development, Internet and support
- 72261000 - Software support services
- 72267000 - Software maintenance and repair services

## Release History

- 18 Mar 2021 at 11:24 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/005490-2021
- 26 Feb 2021 at 11:08 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/003887-2021

## Notice URLs

- http://www.copfs.gov.uk/
- https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00292

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-029697. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-029697.json.