---
title: "Off Site Document Storage"
ocid: "ocds-h6vhtk-0297dc"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-0297dc"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-0297dc.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-0297dc.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "GENERAL MEDICAL COUNCIL (GMC)"
published: "2021-03-03"
---

# Off Site Document Storage

Buyer: GENERAL MEDICAL COUNCIL (GMC)  
Current stage: Award  
OCID: ocds-h6vhtk-0297dc

[View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-0297dc)  
[Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-0297dc.json)

## Summary

The General Medical Council (GMC) has completed a procurement process for off-site document storage services, denoted by the tender ID GMC1291. Situated in the health sector, this initiative focuses on storage and retrieval services, with the main office located on Hardman Street, Manchester. The project required two daily deliveries and one collection of materials, including a rapid two-hour delivery service for urgent requests. The procurement method employed was an open procedure, and the evaluation criteria placed significant emphasis on quality assurance, management services, and pricing. The contract was signed on 2nd February 2021, for a total value of £300,000.

This tender presents considerable opportunities for businesses specialising in secure logistics and document management. Companies equipped to handle sensitive material with secure track-and-trace capabilities would particularly benefit from this procurement. The successful supplier, DataSpace (UK) Ltd, demonstrates that both small and medium-sized enterprises (SMEs) and larger entities can contend for contracts within this sector. With a focus on security and compliance with information standards, businesses that offer innovative storage solutions or IT support services are encouraged to participate in similar tenders to foster growth.

## Notice

The GMC stores approximately 36,500 cubic feet of material off site and currently retrieves approximately 290 boxes or files per month. On average over 30 new boxes of material indexed at file level are sent off site per month. The GMC Records team is based in our Hardman Street offices in Manchester city centre. There is a requirement for two deliveries and one collection of material on a daily basis to the Hardman Street office, plus the option for a rapid delivery service within two hours of receipt of the request for material which is urgently required. The GMC has offices in London, Cardiff, Belfast and Edinburgh but any requests for these sites are delivered via the GMC's internal mail system from the Manchester office due to lower volume. The security of the transfer and storage of files is of primary concern to the GMC. We would require assurances that the transport provider would provide a fully secure track and trace service and that storage is in line with the relevant information security and archiving standards

### Lot Information

Lot 1

The GMC stores approximately 36,500 cubic feet of material off site and currently retrieves approximately 290 boxes or files per month. On average over 30 new boxes of material indexed at file level are sent off site per month. The GMC Records team is based in our Hardman Street offices in Manchester city centre. There is a requirement for two deliveries and one collection of material on a daily basis to the Hardman Street office, plus the option for a rapid delivery service within two hours of receipt of the request for material which is urgently required. The GMC has offices in London, Cardiff, Belfast and Edinburgh but any requests for these sites are delivered via the GMC's internal mail system from the Manchester office due to lower volume. The security of the transfer and storage of files is of primary concern to the GMC. We would require assurances that the transport provider would provide a fully secure track and trace service and that storage is in line with the relevant information security and archiving standards

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/004219-2021 |
| Notice type | Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | Not specified |
| Awardee scale | SME |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 3 Mar 2021 |
| Submission deadline | Not specified |
| Future notice date | Not specified |
| Award date | 2 Feb 2021 |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £300,000 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Cancelled |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | GENERAL MEDICAL COUNCIL (GMC) |
| Locality | MANCHESTER |
| Post town | Manchester |
| Postcode | M3 3AW |
| Country | England |
| ITL 1 | TLD North West (England) |
| ITL 2 | TLD3 Greater Manchester |
| ITL 3 | TLD33 Manchester |
| Local authority | Manchester |
| Electoral ward | Deansgate |
| Westminster constituency | Manchester Central |
| Delivery location | Not specified |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | DATASPACE (UK |

## CPV Codes

### Divisions

- 63 - Supporting and auxiliary transport services; travel agencies services

### Codes

- 63121000 - Storage and retrieval services

## Release History

- 3 Mar 2021 at 09:48 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/004219-2021

## Notice URLs

- http://www.gmc-uk.org
- https://ted.europa.eu/udl?uri=TED:NOTICE:514742-2020:TEXT:EN:HTML
- https://www.gov.uk/government/publications/public-procurement-review-service-scope-and-remit
- https://www.mytenders.co.uk/search/Search_AuthProfile.aspx?ID=AA19541

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-0297dc. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-0297dc.json.