---
title: "(NU/1647) Supply of a Digital Exam System"
ocid: "ocds-h6vhtk-029804"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-029804"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-029804.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-029804.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "NEWCASTLE UNIVERSITY"
published: "2021-08-18"
---

# (NU/1647) Supply of a Digital Exam System

Buyer: NEWCASTLE UNIVERSITY  
Current stage: Award  
OCID: ocds-h6vhtk-029804

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[Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-029804.json)

## Summary

Newcastle University is conducting a procurement process titled "(NU/1647) Supply of a Digital Exam System" under the goods category, specifically for software packages and information systems. This tender is currently at the award stage, with the contract having been signed on 27 July 2021 and intended to support the university’s extensive exam needs for approximately 28,000 students and 5,500 staff. The digital exam system is set to go live on 6 September 2021 and will run for an initial period of 24 months, with potential extensions based on performance. The submission method for bidders was electronic, and the deadline for expressions of interest was 6 April 2021.

This tender presents significant opportunities for businesses specialising in digital assessment solutions, particularly those with off-the-shelf products already deployed in large educational settings. Companies with experience in software systems for educational institutions will be well-positioned to compete, as Newcastle University aims to enhance its capacity for digital assessments on campus amid a growing demand. This project not only requires a robust product but also ongoing support, creating further avenues for engagement and business growth within the expanding educational technology sector.

## Notice

Newcastle University is looking for a digital exam system to support the provision of authentic summative assessments in a secure digital environment. Newcastle University has in the region of 28,000 students and 5,500 staff, who may use the digital assessment system. Prior to the global pandemic the University's centrally supported digital exams service delivered 140 on campus digital exams each academic year, equating to 20,000 student sittings. The largest cohort sitting an individual exam exceeds 400 students. On campus digital exam provision is expected to return to a similar level from 2021/22 academic year, should the public health situation allow. Demand for on campus digital exams exceeds the scale of existing provision, and increasing both capability and capacity is a strategic priority. The University's ambition is to expand the scale of on campus digital exam provision using a combination of delivery on university owned PCs and student's own devices, alongside diversifying the types of online assessment that can be delivered in a secure exam setting. The scope of this tender is for the supply and support of a digital exam system to be used by all members of the University, including those located in our Branch Campuses in Malaysia and Singapore. Digital exams will take place on campus. Please note that tenders are only invited from bidders who have an existing off the shelf solution, deployed in an educational institutions of comparable size and scale (as detailed in the ITT documentation). We will not consider bespoke solutions.

### Lot Information

Lot 1

Newcastle University is looking for a digital exam system to support the provision of authentic summative assessments in a secure digital environment. Newcastle University has in the region of 28,000 students and 5,500 staff, who may use the digital assessment system. Prior to the global pandemic the University's centrally supported digital exams service delivered 140 on campus digital exams each academic year, equating to 20,000 student sittings. The largest cohort sitting an individual exam exceeds 400 students. On campus digital exam provision is expected to return to a similar level from 2021/22 academic year, should the public health situation allow. Demand for on campus digital exams exceeds the scale of existing provision, and increasing both capability and capacity is a strategic priority. The University's ambition is to expand the scale of on campus digital exam provision using a combination of delivery on university owned PCs and student's own devices, alongside diversifying the types of online assessment that can be delivered in a secure exam setting. The scope of this tender is for the supply and support of a digital exam system to be used by all members of the University, including those located in our Branch Campuses in Malaysia and Singapore. Digital exams will take place on campus. Please note that tenders are only invited from bidders who have an existing off the shelf solution, deployed in an educational institutions of comparable size and scale (as detailed in the ITT documentation). We will not consider bespoke solutions.

Options: The contract will commence on contract signature, with an implementation period up to 3rd September 2021. The solution will 'go-live' on 6th September 2021 and will run for an initial 24 months from the go-live date, ending on 5th September 2023. If the performance fulfils the expectations of the University during the initial 24-month contract period, then a further 12-month contract may be awarded to run from 6 September 2023, subject to mutual agreement. A further two 12-month contracts may be awarded on the same basis, to give a maximum contract length of 5 years post go-live. Options will be taken up on or before 1st February 2023, 2024 and 2025 respectively.

Renewal: If the performance of the successful tenderer fulfils the expectations of the University during the initial 26-month contract period, then a further 12-month contract may be awarded to run from 6 September 2023, subject to mutual agreement. A further two 12-month contracts may be awarded on the same basis, to give a maximum contract length of 5 years post go-live.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/020223-2021 |
| Notice type | Tender Notice |
| Procurement type | Standard |
| Procurement category | Goods |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | Not specified |
| Awardee scale | SME |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 18 Aug 2021 |
| Submission deadline | 9 Apr 2021 |
| Future notice date | Not specified |
| Award date | 26 Jul 2021 |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £645,000 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Cancelled |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | NEWCASTLE UNIVERSITY |
| Locality | NEWCASTLE |
| Post town | Newcastle upon Tyne |
| Postcode | NE1 7RU |
| Country | England |
| ITL 1 | TLC North East (England) |
| ITL 2 | TLC4 Northumberland, Durham and Tyne & Wear |
| ITL 3 | TLC43 Tyneside |
| Local authority | Newcastle upon Tyne |
| Electoral ward | Monument |
| Westminster constituency | Newcastle upon Tyne Central and West |
| Delivery location | TLC22 Tyneside |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | INSPERA |

## CPV Codes

### Divisions

- 48 - Software package and information systems

### Codes

- 48000000 - Software package and information systems

## Release History

- 18 Aug 2021 at 14:05 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/020223-2021
- 3 Mar 2021 at 15:12 - Tender - Tender Notice - https://www.find-tender.service.gov.uk/Notice/004260-2021

## Notice URLs

- https://procontract.due-north.com/Advert/Index?advertId=634b40cf-637b-eb11-810a-005056b64545
- https://www.ncl.ac.uk

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-029804. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-029804.json.