---
title: "Provision of a Scanning and Archiving Service for Welsh Blood Service"
ocid: "ocds-h6vhtk-02983f"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-02983f"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-02983f.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-02983f.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "NHS WALES SHARED SERVICES PARTNERSHIP-PROCUREMENT SERVICES (HOSTED BY VELINDRE UNIVERSITY NHS TRUST)"
published: "2021-03-04"
---

# Provision of a Scanning and Archiving Service for Welsh Blood Service

Buyer: NHS WALES SHARED SERVICES PARTNERSHIP-PROCUREMENT SERVICES (HOSTED BY VELINDRE UNIVERSITY NHS TRUST)  
Current stage: Award  
OCID: ocds-h6vhtk-02983f

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## Summary

The NHS Wales Shared Services Partnership, hosted by Velindre University NHS Trust, has completed a tender for the provision of a Scanning and Archiving Service for the Welsh Blood Service, focused on the health industry. This procurement process, classified under scanning services, required the contractor to digitise approximately 600,000 sheets of Blood Donor records annually and migrate existing records from over 1,800 Compact Discs. The procurement method employed was an open procedure, with contracts signed on 1st March 2021, and the service was based in Llantrisant, Wales.

This tender presents valuable opportunities for businesses involved in digital archiving and records management, particularly small and medium-sized enterprises with expertise in document scanning and secure data storage solutions. Companies that can demonstrate quality systems for physical and electronic record management, retrieval, and planned transitions would be well-suited to compete for similar contracts, thus potentially enhancing their growth and expanding their portfolios within the public health sector.

## Notice

The Welsh Blood service requires a new system and service where paper records can be held in secure digital format, and be readily accessible by authorised members of staff accessible by authorised members of staff. The contractor is expected to collect, scan and digitise, store and destroy Blood Donor records after authorisation. An approximation of 600,000 sheets per annum The WBS also requires that its existing digital records currently held on approximately 1800 Compact Discs (TIFF Files) are migrated onto the new system.

### Lot Information

Lot 1

The Welsh Blood service requires a new system and service where paper records can be held in secure digital format, and be readily accessible by authorised members of staff accessible by authorised members of staff. The contractor is expected to collect, scan and digitise, store and destroy Blood Donor records after authorisation. An approximation of 600,000 sheets per annum The WBS also requires that its existing digital records currently held on approximately 1800 Compact Discs (TIFF Files) are migrated onto Additional information: Tender documents are available on Bravo E-Tender Wales https://etenderwales.bravosolution.co.uk

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/004325-2021 |
| Notice type | Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | Not specified |
| Awardee scale | SME |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 4 Mar 2021 |
| Submission deadline | Not specified |
| Future notice date | Not specified |
| Award date | 1 Mar 2021 |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £176,000 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Cancelled |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | NHS WALES SHARED SERVICES PARTNERSHIP-PROCUREMENT SERVICES (HOSTED BY VELINDRE UNIVERSITY NHS TRUST) |
| Locality | CARDIFF |
| Post town | Cardiff |
| Postcode | CF15 7QZ |
| Country | Wales |
| ITL 1 | TLL Wales |
| ITL 2 | TLL5 South East Wales |
| ITL 3 | TLL51 Central Valleys and Bridgend |
| Local authority | Rhondda Cynon Taf |
| Electoral ward | Taff's Well |
| Westminster constituency | Cardiff North |
| Delivery location | TLL15 Central Valleys |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | TRANS MEDIA TECHNOLOGY |

## CPV Codes

### Divisions

- 79 - Business services: law, marketing, consulting, recruitment, printing and security

### Codes

- 79999100 - Scanning services

## Release History

- 4 Mar 2021 at 11:24 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/004325-2021

## Notice URLs

- http://nwssp.nhs.wales/ourservices/procurement-services/
- https://etenderwales.bravosolution.co.uk
- https://ted.europa.eu/udl?uri=TED:NOTICE:560583-2020:TEXT:EN:HTML
- https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0221

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-02983f. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-02983f.json.