---
title: "Electronic Documents and Records Management System"
ocid: "ocds-h6vhtk-0298cf"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-0298cf"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-0298cf.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-0298cf.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "FOREIGN, COMMONWEALTH & DEVELOPMENT OFFICE"
published: "2021-03-05"
---

# Electronic Documents and Records Management System

Buyer: FOREIGN, COMMONWEALTH & DEVELOPMENT OFFICE  
Current stage: Award  
OCID: ocds-h6vhtk-0298cf

[View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-0298cf)  
[Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-0298cf.json)

## Summary

The FOREIGN, COMMONWEALTH & DEVELOPMENT OFFICE has successfully completed a tender process for the provision of an Electronic Documents and Records Management System. This contract amendment, which is classified under data services, extends the existing service by an additional 24 months, with an active award status registered on 2nd March 2021. The procurement was conducted through a limited method, specifically an award procedure without prior publication of a call for competition, and it is relevant to the UK market.

This procurement opportunity presents a potential avenue for businesses in the data services sector, particularly those with experience in electronic document management and systems integration. Companies capable of delivering continuity in service while mitigating risks associated with data migration and knowledge transfer would be particularly well-suited to compete in this space. Additionally, businesses that can demonstrate a strong understanding of the UK's procurement landscape and the specific needs of government entities may find this to be an advantageous tender to engage with.

## Notice

Contract amendment to extend provision of Electronic Documents and Records Management System by 24 months.

### Lot Information

Lot 1

Electronic Documents and Records Management System, service provision extended 24 months.

### Procurement Information

This is a 24-month extension to the Electronic Documents and Records Management System Contract. Extending the contract has been assessed as the best value for money option to ensure Electronic Documents and Records Management System continuity. Going to market has been assessed as unfavourable due to the following: * Risk of limited market interest given high start-up costs and short term of contract to recoup costs of competition and providing the service * Risk to data integrity as result of data migration * Risk of potential disruption to service (heightened impact with home working staff) * Loss of knowledge / expertise in current Electronic Documents and Records Management System * Internal resource implications to work with new supplier and maintain existing levels of support alongside migration project

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/004475-2021 |
| Notice type | Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Limited |
| Procurement method details | Award procedure without prior publication of a call for competition |
| Tender suitability | Not specified |
| Awardee scale | Large |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 5 Mar 2021 |
| Submission deadline | Not specified |
| Future notice date | Not specified |
| Award date | 2 Mar 2021 |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £1,157,298 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Cancelled |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | FOREIGN, COMMONWEALTH & DEVELOPMENT OFFICE |
| Locality | LONDON |
| Post town | South West London |
| Postcode | SW1A 2EG |
| Country | England |
| ITL 1 | TLI London |
| ITL 2 | TLI3 Inner London - West |
| ITL 3 | TLI35 Westminster and City of London |
| Local authority | Westminster |
| Electoral ward | St James's |
| Westminster constituency | Cities of London and Westminster |
| Delivery location | TLM Scotland |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | LEIDOS INNOVATIONS |

## CPV Codes

### Divisions

- 72 - IT services: consulting, software development, Internet and support

### Codes

- 72300000 - Data services

## Release History

- 5 Mar 2021 at 15:00 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/004475-2021

## Notice URLs

- http://www.gov.uk/government/organisations/foreign-commonwealth-development-office

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-0298cf. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-0298cf.json.