---
title: "Tachograph Analysis Software"
ocid: "ocds-h6vhtk-0299ef"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-0299ef"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-0299ef.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-0299ef.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "THE DRIVER & VEHICLE STANDARDS AGENCY"
published: "2021-08-03"
---

# Tachograph Analysis Software

Buyer: THE DRIVER & VEHICLE STANDARDS AGENCY  
Current stage: Award  
OCID: ocds-h6vhtk-0299ef

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## Summary

The Driver & Vehicle Standards Agency (DVSA) has recently completed a procurement process for a contract titled "Tachograph Analysis Software". This procurement falls under the category of goods, specifically focused on software package and information systems, with a delivery location in the UK. The process was initiated through a limited procurement method, without prior publication of a call for competition. The contract, valued at approximately £513,111, was signed on 8th July 2021. Key aspects included a need for the continued maintenance of TachoScan® Control to ensure timely and legally compliant analysis of driver data.

This tender presents significant opportunities for businesses specialising in software development and IT services, particularly those offering solutions compatible with existing DVSA systems. Companies capable of providing high-quality, functional software that meets regulatory requirements for tachograph analysis are well-positioned to compete in future tenders. Given the complexities and budget constraints associated with switching to new software solutions, businesses that can guarantee seamless integration and effective user training may have a competitive advantage in securing similar contracts from DVSA and other governmental organisations.

## Notice

TachoScan(r) Control enables fast and accurate analysis of data from the driver card, record sheet and tachograph memory in compliance with the current law.

### Lot Information

Lot 1

Supplier will provide the maintenance for the Tachoscan licences. TachoScan(r) Control enables fast and accurate analysis of data from the driver card, record sheet and tachograph memory in compliance with the current law. Since implementation of the current contract in 2016, DVSA has spent a considerable amount of time and resources (financial and non-financial) to ensure that TachoScan(r) Control delivers analysis for drivers' hours, with the main key areas being functionality and usability. In addition, DVSA has recently conducted research to understand if there has been any movement in the market of similar products, but there has been none with several products not being suitable for enforcement purposes. Below are reasons explaining as to why the renewal of the Tachoscan Control licences should take place: * A Tachonet connection was developed to allow DVSA to check the validity of the Driver Card, which is a key and legislative part of a Traffic Examiners' role. Any new product would require Tachonet but DVSA do not have budget to cover this cost. * Trialling of new software - DVSA would need to ensure functionality and usability were key to any new software but DVSA have no budget to cover this cost. * Training for Traffic Examiners would be required for any new software but DVSA has no budget to cover this cost. * Reduced productivity of drivers' hours checks undertaken by Traffic Examiners whilst new software embeds in (approximately 3 months). This reduction would need to be reported to the Department for Transport who sets the targets for drivers' hours checks and could impact road safety.

Options: The term of the new contract would be 3 years with a possibility of extension for a further 2 years.

### Procurement Information

Upon procurement of Tachoscan in 2016, DVSA spent PS235k to adapt the software to allow an API connection to DVLA for Tachonet. This is where DVSA check the validity of the Driver Card which is a key and legislative part of a Traffic Examiners (TE) role. Below are key items as to why the renewal of the Tachoscan licences would benefit DVSA: * Tachonet spent PS235k on development & implementation. Any new product would require Tachonet but DVSA do not have additional budget to cover this cost. * Training of new software for TEs - training department have attempted to deliver virtual training for Tachoscan and have ceased due to the complex nature of the work. The training needs to be carried out face-to-face, and the training department have confirmed they do not have capacity this year to undertake this vast task (approximately 350 TEs). The costs for training of any new software would be circa PS475k, for which there is no budget to cover this additional cost. * Trailing of new software and download devices. We would need to ensure functionality and usability were key to any new software and the compatibility for the download devices. This would incur additional time and budget. * Licence removal - additional costs not budgeted for. * New software testing & installation - additional costs not budgeted for. * Inelo have given DVSA a free report within the software. Report is used to evidence most serious offences as agreed by courts and traffic commissioners so would need to be replicated onto any replacement software. * Reduced productivity of driver's hours checks undertaken by TEs whilst new software embeds in (approx 3 months). This reduction would need to be reported up to DfT who set the targets for driver's hours checks and will impact road safety. * The Laptop Replacement Project for all TEs is underway and we have asked Inelo to develop software to automatically transfer Tachoscan (including the licence and saved digital data) to the new laptop. Without this an engineer would have to remote onto each of the 300+ laptops. Project must be completed prior to August licence renewal. * Contact made with the European Tachograph Working Group. All replies have shown that most member states already use Tachoscan and those that do not are in a procurement process to purchase it. This gives a consistent tool across the EU and UK that all drivers hours analysis is being done to the same high standard. In summary, DVSA have invested heavily in time, resource and cost into a product that is 'fit for purpose'. The move to another product would be detrimental to DVSAs capability to undertake a key enforcement role and incur costs that there is no budget for.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/018652-2021 |
| Notice type | Award Notice |
| Procurement type | Standard |
| Procurement category | Goods |
| Procurement method | Limited |
| Procurement method details | Award procedure without prior publication of a call for competition |
| Tender suitability | Not specified |
| Awardee scale | SME |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 3 Aug 2021 |
| Submission deadline | Not specified |
| Future notice date | Not specified |
| Award date | 9 Mar 2021 |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £958,110 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Cancelled |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | THE DRIVER & VEHICLE STANDARDS AGENCY |
| Locality | NOTTINGHAM |
| Post town | Nottingham |
| Postcode | NG1 6LP |
| Country | England |
| ITL 1 | TLF East Midlands (England) |
| ITL 2 | TLF1 Derbyshire and Nottinghamshire |
| ITL 3 | TLF14 Nottingham |
| Local authority | Nottingham |
| Electoral ward | Hyson Green & Arboretum |
| Westminster constituency | Nottingham East |
| Delivery location | Not specified |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 2 |
| Supplier names | INELO; INELO POLSKA |

## CPV Codes

### Divisions

- 48 - Software package and information systems

### Codes

- 48000000 - Software package and information systems

## Release History

- 3 Aug 2021 at 15:04 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/018652-2021
- 9 Mar 2021 at 16:47 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/004734-2021

## Notice URLs

- https://inelo.com/
- https://www.gov.uk/government/organisations/driver-and-vehicle-standards-agency

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-0299ef. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-0299ef.json.