---
title: "Creation of Transcriptions (Electronic Indexes) of the Historic 1921 Scotland's Census Handwritten Records"
ocid: "ocds-h6vhtk-029a5c"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-029a5c"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-029a5c.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-029a5c.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "NATIONAL RECORDS OF SCOTLAND"
published: "2022-01-25"
---

# Creation of Transcriptions (Electronic Indexes) of the Historic 1921 Scotland's Census Handwritten Records

Buyer: NATIONAL RECORDS OF SCOTLAND  
Current stage: Award  
OCID: ocds-h6vhtk-029a5c

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## Summary

The National Records of Scotland is conducting a tender for the "Creation of Transcriptions (Electronic Indexes) of the Historic 1921 Scotland’s Census Handwritten Records." This procurement falls under the services industry category, specifically focusing on data preparation services. The tender has a status of active and is currently soliciting bids from interested parties. The final date for submission is set for August 27, 2021, with contract performance expected to last for 360 days, including two optional six-month extensions at the purchaser's discretion. The procurement method is an open procedure, allowing broad participation.

This tender presents valuable opportunities for businesses in the data preparation and transcription services sectors, particularly those experienced in handling historical documents and records. Companies equipped with robust ICT infrastructure, including software and secure data storage capabilities, would be particularly well-positioned to compete. Additionally, businesses that can demonstrate high accuracy levels and quality assurance methodologies will have an advantage in the bidding process. The emphasis on data protection and security also indicates a requirement for vendors who prioritise safeguarding sensitive information.

## Notice

The Creation of Transcriptions (Electronic Indexes) of the Historic 1921 Scotland's Census Handwritten Records.

### Lot Information

Lot 1

The appointment of a Service Provider to: a) Deliver transcription of the 1921 Census images. b) Deliver a quality assurance methodology to ensure the transcription meets NRS required level of accuracy (accuracy level of the data transcribed is required to be at least 98%. This means that a minimum of 98% of the characters captured into the final version of the dataset accurately match the handwritten characters on the images). c) Provide ICT infrastructure (software, hardware, and database for storing images and transcribed data to facilitate the transcription and quality assurance). d) Ensure a sufficient level of security is applied to ensure project material is protected from accidental or deliberate loss, theft or damage. and f) Deliver management arrangements to deliver these requirements.

Options: Two 6 months extensions available at the sole discretion of the Purchaser.

Renewal: Two optional six months extensions at the sole discretion of the Purchaser.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/002190-2022 |
| Notice type | Planning Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | Not specified |
| Awardee scale | Large |
| All stages | Planning, Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 25 Jan 2022 |
| Submission deadline | 27 Aug 2021 |
| Future notice date | 22 Apr 2021 |
| Award date | 18 Jan 2022 |
| Contract period | Not specified |
| Recurrence | 2030/2031 |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £438,365 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Cancelled |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | NATIONAL RECORDS OF SCOTLAND |
| Locality | EDINBURGH |
| Post town | Edinburgh |
| Postcode | EH12 7TF |
| Country | Scotland |
| ITL 1 | TLM Scotland |
| ITL 2 | TLM1 East Central Scotland |
| ITL 3 | TLM13 City of Edinburgh |
| Local authority | City of Edinburgh |
| Electoral ward | Corstorphine/Murrayfield |
| Westminster constituency | Edinburgh West |
| Delivery location | TLM Scotland, TLM75 City of Edinburgh |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | QUEEN'S UNIVERSITY BELFAST |

## CPV Codes

### Divisions

- 72 - IT services: consulting, software development, Internet and support

### Codes

- 72312100 - Data preparation services
- 72313000 - Data capture services

## Release History

- 25 Jan 2022 at 15:55 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/002190-2022
- 28 Jul 2021 at 12:44 - Tender - Tender Notice - https://www.find-tender.service.gov.uk/Notice/017926-2021
- 10 Mar 2021 at 14:40 - Planning - Planning Notice - https://www.find-tender.service.gov.uk/Notice/004843-2021

## Notice URLs

- http://www.nrscotland.gov.uk
- http://www.publiccontractsscotland.gov.uk
- https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000660585
- https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00474

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-029a5c. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-029a5c.json.