---
title: "Contract for the Provision of an Access Control system upgrade including maintenance and associated services at V&A sites"
ocid: "ocds-h6vhtk-029a6d"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-029a6d"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-029a6d.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-029a6d.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "VICTORIA AND ALBERT MUSEUM"
published: "2021-03-10"
---

# Contract for the Provision of an Access Control system upgrade including maintenance and associated services at V&A sites

Buyer: VICTORIA AND ALBERT MUSEUM  
Current stage: Award  
OCID: ocds-h6vhtk-029a6d

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## Summary

The Victoria and Albert Museum (V&A) has completed the procurement process for the "Contract for the Provision of an Access Control system upgrade including maintenance and associated services at V&A sites." This contract, categorised under goods and specifically related to security software packages, was conducted through a selective procurement method using a restricted procedure. The project involved upgrading the existing Access Control System at the museum's South Kensington site in London, which included careful planning and integration of systems across multiple locations. The contract was awarded to ATEC Security Ltd on 9th March 2021, with a total contract value of £139,053.50.

This tender represents a substantial opportunity for small and medium enterprises (SMEs) specialising in security systems, engineering works for security installations, and associated maintenance services. Given the emphasis on quality and project management due to the complexities of working within a public, Grade 1 listed building, businesses with relevant experience and capabilities in both installation and ongoing support will find this a fitting opportunity. Moreover, the option to extend the maintenance agreement for an additional four years may further attract firms looking to establish a longer-term partnership with a prestigious institution like the V&A.

## Notice

The Victoria & Albert (V&A) Museum is planning to replace key components of its Access Control System (ACS) which is currently installed within its South Kensington site in London. The existing system also interfaces with other remote V&A sites. The small amount of equipment installed in these locations will also need to be interconnected via the organisation's data network. The Access Control System upgrade project will primarily involve the replacement of the software application, door controllers and input/output controllers. All ancillary equipment, including power supplies, are to be retained. The project will require very careful planning, high-quality Project Management and a flexible and adaptable approach given the challenges associated with installation works within a public, Grade 1 listed building.

### Lot Information

Lot 1

PLEASE NOTE THIS IS A NOTICE TO PUBLICISE AN AWARD OF CONTRACT AND NOT A NEW CONTRACT OPPORTUNITY. THIS CONTRACT HAS BEEN AWARDED TO ATEC SECURITY LTD AS DETAILED BELOW. PLEASE DO NOT RESPOND TO THIS NOTICE. The following is required under this contract: - Perform a preliminary site survey to assess the site conditions - Clearly confirm within their proposal what is included and what needs to be performed by other vendors in advance of commencing the project - Undertake the system upgrade as described within the tender pack - Integrate other existing systems and inputs/outputs on-site and at other V&A locations - Attend all project status meetings set out by the V&A project management team - Produce project update reports at a frequency defined by the V&A project manager - Prepare installation drawings that define the position of all equipment, system schematic diagrams, all wiring diagrams in accordance with the design approved by the V&A and 'as installed' drawings (PDF and .dwg) that accurately reflect all equipment installed - Perform a functional test of all new and associated equipment and a full system software test to demonstrate 100% system operation and compliance with the Technical Specification and other tender pack information at the handover stage with the Project Manager and V&A local representative - Update the Asset Register with all new equipment defining equipment part numbers, and where applicable, Firmware/Software Versions and warranty end dates - Issue comprehensive 'as-installed' drawings (PDF and .dwg) along with suitable Operating and Maintenance Manuals - Allow for three sessions of on-site system training to cover basic and advanced user levels,including a troubleshooting guide for general system issues and for the database enablement of the software - Address any snagging items prior to project completion - Comply with all national, local and statutory regulations and standards for installation of access control and intrusion alarm systems. If the local statutory regulations require the use of equipment other than the V&A standard equipment, the SI is requested to highlight these differences in communication with the Project Manager. - Provide four years of maintenance, support and related services

Options: The contract shall be for one year of maintenance with the option to extend for any number of periods up to a total of four years. The contract shall have the option to roll out the system and related services/hardware to other V&A sites.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/004860-2021 |
| Notice type | Award Notice |
| Procurement type | Standard |
| Procurement category | Goods |
| Procurement method | Selective |
| Procurement method details | Restricted procedure |
| Tender suitability | Not specified |
| Awardee scale | SME |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 10 Mar 2021 |
| Submission deadline | Not specified |
| Future notice date | Not specified |
| Award date | 9 Mar 2021 |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £139,053 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Cancelled |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | VICTORIA AND ALBERT MUSEUM |
| Locality | KENSINGTON |
| Post town | South West London |
| Postcode | SW7 2RL |
| Country | England |
| ITL 1 | TLI London |
| ITL 2 | TLI3 Inner London - West |
| ITL 3 | TLI33 Kensington & Chelsea and Hammersmith & Fulham |
| Local authority | Kensington and Chelsea |
| Electoral ward | Brompton & Hans Town |
| Westminster constituency | Kensington and Bayswater |
| Delivery location | TLI London |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | ATEC SECURITY |

## CPV Codes

### Divisions

- 35 - Security, fire-fighting, police and defence equipment
- 45 - Construction work
- 48 - Software package and information systems
- 50 - Repair and maintenance services

### Codes

- 35121000 - Security equipment
- 45222300 - Engineering work for security installations
- 48730000 - Security software package
- 50610000 - Repair and maintenance services of security equipment

## Release History

- 10 Mar 2021 at 16:32 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/004860-2021

## Notice URLs

- https://ted.europa.eu/udl?uri=TED:NOTICE:533941-2020:TEXT:EN:HTML
- https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=577841601
- https://www.vam.ac.uk/

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-029a6d. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-029a6d.json.