---
title: "Tree, Tree Preservation Order and Asset Management System"
ocid: "ocds-h6vhtk-029c17"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-029c17"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-029c17.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-029c17.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "DERBY CITY COUNCIL"
published: "2022-04-20"
---

# Tree, Tree Preservation Order and Asset Management System

Buyer: DERBY CITY COUNCIL  
Current stage: Award  
OCID: ocds-h6vhtk-029c17

[View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-029c17)  
[Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-029c17.json)

## Summary

Derby City Council has completed a procurement process to enhance their Tree, Tree Preservation Order and Asset Management System, transitioning from a client-hosted to a software as a service (SaaS) model. This contract was classified under the CPV code for software package and information systems, with a total value of £63,659. The procurement method was limited, allowing for a direct award to R&A Software (Systems) Ltd., who are the sole developers and support providers for this specific software. The contract includes provisions for up to five years of annual support and maintenance, with an additional focus on migrating hardware costs and one-off expenses related to data migration and system upgrades. The contract was signed on 1st February 2021.

This tender represents significant growth potential for businesses offering software solutions, particularly those with expertise in proprietary system management and SaaS transitions. Companies that specialise in cloud-based software services and have capabilities in data migration and system integrations would be well-positioned to explore future procurement opportunities with Derby City Council, especially as they may consider options for longer-term contracts in the coming years. The council's specific needs and established relationships indicate that successful competitors should demonstrate not only technical skill but also an understanding of local council operations and requirements.

## Notice

A Tree, Tree Preservation Order and Asset Management System, already in use at Council but originally client hosted moved to software as a service.

### Lot Information

Lot 1

Software as a Service for a Tree, Tree Preservation Order and Asset Management System, already in use at Council but client hosted. The contract includes hardware costs (4G tablets with accessories), initial project build and one-off costs (including data migration, smart sync upgrade, hosting on the cloud), with licenses and annual support for up to five years. The Council is contracting with RA Information Systems to provide the service as the company are, as the developers and owners, the only provider able to support this proprietary product. Additional information: A change of product would have incurred a major impact on existing programmes of work activity, costs of change, and market testing had not identified alternatives that met existing requirements in full.

Options: The contract term is sixty two months - two months migration and up to five annual renewals for system support and maintenance

### Procurement Information

The company are, as the developers and owners, the only provider able to support this proprietary product.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/010264-2022 |
| Notice type | Award Notice |
| Procurement type | Standard |
| Procurement category | Goods |
| Procurement method | Limited |
| Procurement method details | Award procedure without prior publication of a call for competition |
| Tender suitability | Not specified |
| Awardee scale | Large |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 20 Apr 2022 |
| Submission deadline | Not specified |
| Future notice date | Not specified |
| Award date | 1 Feb 2021 |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £127,317 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Cancelled |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | DERBY CITY COUNCIL |
| Locality | DERBY |
| Post town | Derby |
| Postcode | DE1 2FS |
| Country | England |
| ITL 1 | TLF East Midlands (England) |
| ITL 2 | TLF1 Derbyshire and Nottinghamshire |
| ITL 3 | TLF11 Derby |
| Local authority | Derby |
| Electoral ward | Darley |
| Westminster constituency | Derby South |
| Delivery location | TLF11 Derby |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | R&A SOFTWARE (SYSTEMS) LTD. TRADING AS RA INFORMATION SYSTEMS |

## CPV Codes

### Divisions

- 48 - Software package and information systems

### Codes

- 48000000 - Software package and information systems

## Release History

- 20 Apr 2022 at 09:41 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/010264-2022
- 16 Mar 2021 at 12:16 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/005286-2021

## Notice URLs

- http://www.derby,gov.uk
- http://www.derby.gov.uk
- http://www.eastmidstenders.org
- https://ra-is.co.uk/ezytreev/

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-029c17. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-029c17.json.