---
title: "PHE - Corporate - ICT - PHE - Corporate - ICT- Hopin All-in-one Virtual Event Platform"
ocid: "ocds-h6vhtk-029d39"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-029d39"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-029d39.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-029d39.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "PUBLIC HEALTH ENGLAND"
published: "2021-03-18"
---

# PHE - Corporate - ICT - PHE - Corporate - ICT- Hopin All-in-one Virtual Event Platform

Buyer: PUBLIC HEALTH ENGLAND  
Current stage: Award  
OCID: ocds-h6vhtk-029d39

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[Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-029d39.json)

## Summary

Public Health England (PHE) is conducting a procurement process for the title "PHE - Corporate - ICT - Hopin All-in-one Virtual Event Platform," classified under the Communication software package category. This procurement falls within the goods main procurement category and is located in Salisbury, UK. The current stage of this process is at the Award phase, with the contract awarded to Hopin on March 18, 2021, for a value of £50,000. This contract involves a one-year licence agreement for a virtual events platform designed to accommodate large-scale online conferencing, which is essential for facilitating engagement among stakeholders during a significant transition period.

This tender presents significant opportunities for businesses, particularly those in the technology and software sectors, to develop and provide innovative solutions for virtual events. Companies experienced in delivering customised, high-capacity online conferencing tools or who can support complex virtual engagements will find this contract particularly relevant. As the market for online conferencing continues to grow, businesses that can offer unique features and exceptional user experiences to replicate in-person events will be well-positioned to compete and thrive in future procurement opportunities within the public sector.

## Notice

Public Health England, an executive agency of the Department of Health and Social and Care (DH) (hereafter referred to as "Public Health England" or "PHE" also referred to as the "Contracting Authority" or the "Authority" or the "Employer") is wishes to award Hopin a one year licence agreement for a All-in-one virtual events platform. This software has been identified as a tool to help the transition team engage with a variety of stakeholders (internal and external) at scale in order to support the large scale change that is taking place.

### Lot Information

Lot 1

To enable large numbers of colleagues to be actively involved in the development of the new public health system. There is a need to enable people to come together. This has to be done virtually and is not simply a large meeting that could be accommodated on Teams. To support the next stage of the programme a large scale conference platform is required. Hopin is a virtual online events platform that allows for the hosting large scale online conferencing events with up to 100,000 attendees. The platform mimics a large-scale event, providing on stage and backstage spaces including multiple meeting rooms which can all be run in parallel, allowing for people to migrate between spaces. The platform is customisable and allows for analysis of post event data to improve future sessions. This has been identified as a tool to help the transition team engage with a variety of stakeholders (internal and external) at scale in order to support the large scale change that is taking place. Hopin is able to replicate a face to face event virtually, giving participants a different experience to any other platforms on the market: - Virtual platform for large scale events involving over 1,000 participants. - Ability for participants to interact with speakers and content via polls, voting, annotation, chat box, Q&A function and breakout rooms with audio and video link. -Participants from more than one organisation -Multiple parallel meetings/conversations (e.g. breakout rooms) -Meeting rooms which have varying access requirements (e.g. presenter only rooms, role specific rooms, open rooms) -Meeting rooms which have varying functional requirements (e.g. different speaking privileges, live documents, chat types) -Over 90 minutes in length -Multiple sequences / rounds of meetings -Ability to both control participant movement and also let participants move freely -Generated content (documents/annotations/recordings) to move between rooms Large amounts of data generation (10,000+ chat words)

### Procurement Information

We have previously reviewed the market and at this stage we are unable to source an equivalent software product to run large scale virtual events. We have drawn on work undertaken by NHS Horizons colleagues with NHSX to understand the market for online conferencing products, evaluate products available and the extent to which they are able to meet our functional requirements and offer a good quality delegate experience, and this Hopin product has been identified as the best / most suitable. Without this platform, we limit the impact of engagement efforts impacting on the overall success of the reform and transition programme in the following ways: Interactive Virtual events will be restricted by numbers, and the level of audience engagement will be low, this will reduce the effectiveness of large meetings in their ability to bring systems and communities together to deliver programmes of change. Therefore, a direct award to Hopin is appropriate and justified based on PCR 2015 regulations, clause 32.2b (ii), which state that; the negotiated procedure without prior publication may be used for public works contracts, public supply contracts and public service contracts in any of the following cases:-- (ii) competition is absent for technical reasons.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/005576-2021 |
| Notice type | Award Notice |
| Procurement type | Standard |
| Procurement category | Goods |
| Procurement method | Limited |
| Procurement method details | Negotiated without publication of a contract notice |
| Tender suitability | Not specified |
| Awardee scale | Large |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 18 Mar 2021 |
| Submission deadline | Not specified |
| Future notice date | Not specified |
| Award date | 18 Mar 2021 |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £50,000 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | PUBLIC HEALTH ENGLAND |
| Locality | SALISBURY |
| Post town | Salisbury |
| Postcode | SP2 0QT |
| Country | England |
| ITL 1 | TLK South West (England) |
| ITL 2 | TLK7 Gloucestershire and Wiltshire |
| ITL 3 | TLK72 Wiltshire |
| Local authority | Wiltshire |
| Electoral ward | Till Valley |
| Westminster constituency | East Wiltshire |
| Delivery location | Not specified |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | HOPIN |

## CPV Codes

### Divisions

- 48 - Software package and information systems

### Codes

- 48510000 - Communication software package

## Release History

- 18 Mar 2021 at 22:56 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/005576-2021

## Notice URLs

- https://www.gov.uk/government/organisations/public-health-england

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-029d39. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-029d39.json.