---
title: "National Library of Scotland Facilities Management - Multi Lot Contract"
ocid: "ocds-h6vhtk-029d4f"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-029d4f"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-029d4f.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-029d4f.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "NATIONAL LIBRARY OF SCOTLAND"
published: "2022-07-11"
---

# National Library of Scotland Facilities Management - Multi Lot Contract

Buyer: NATIONAL LIBRARY OF SCOTLAND  
Current stage: Award  
OCID: ocds-h6vhtk-029d4f

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## Summary

The National Library of Scotland is currently undertaking a tender process for its Facilities Management - Multi Lot Contract, which involves the provision of hard and specialist facilities management services. Located at 57 George IV Bridge, Edinburgh, this procurement is classified under the industry category of facilities management services. The procurement method adopted is selective, using a restricted procedure. As of now, the procurement is in the planning stage, with a future notice date set for 30th June 2021 and a potential contract value of £7 million. The contract is expected to involve multiple lots, allowing suppliers to bid for specific services.

This contract presents significant opportunities for businesses, particularly small to medium-sized enterprises (SMEs), to engage in facilities management, including both traditional hard services and specialist tasks. Potential bidders would benefit from familiarity with TUPE regulations, as the Library anticipates their relevance to this contract. Companies that excel in providing safety, maintenance, and compliance services will be well-suited to compete, especially those with proven experience in similar public sector contracts. With a collaborative approach to performance management and a focus on community benefits, this tender aligns with entities committed to fair work practices and sustainability in service delivery.

## Notice

The National Library of Scotland's (the Library) current Facilities Management Hard Services Contract is in the final year of the term contract with a contract expiry date of 30th June 2022. The Library has now commenced the procurement process for its replacement. This procurement process will result in the appointment of suitable contractor(s) to provide the services as described in Lot 1 and Lot 2 below and as detailed in the Contract Notice and Guidance Document available for download with this contract notice. It is the opinion of the Library that TUPE rules will apply to this contract. However, bidders will be required to satisfy themselves as to the applicability of TUPE in their tendered response. The Library" is classed as a Non-Departmental Public Body (NDPB), is funded through Grant-in-Aid by Scottish Government, governed by a Board and is a registered charity. The Library requires suitably qualified supplier(s)to tender for this contract as set out in the instruction and guidance document, the Contract Notice and the SPD(S)module. There will be two Lots

### Lot Information

Lot 2 - Building Fabric, Specialist Services and Minor Work

Lot 2 specialist services comprise of defined works covering a broad range and scale all of which are currently procured separately and served primarily by Small to Medium Sized Enterprises (SMEs ). Lot 1 will also be responsible for the programme and logistic control of Lot 2 including the co-ordination and lead on any emergency works. Suppliers can bid for more than one lot but will need to complete an SPD(S) module for each lot they are bidding for. The key requirements of the services can be described as follows: - To provide a safe environment within the Affected Property , ensuring all mandatory, statutory and Employer's requirements are met in full; Details of properties along with detailed scope of services is detailed in the Contract Notice and Guidance Document available for download with this Contract Notice. Additional information: The Library's current FM Hard Services Contract is in its final term with a contract expiry date of 30th June 2022. The Library has commenced the procurement process for its replacement. This procurement process will result in the appointment of suitable contractor(s) to provide the services as described in Lot 1 and 2.

Renewal: The contract will be awarded for a minimum of Five (5) years and may be extended year on year up to a maximum of seven (7) by mutual agreement and subject to satisfactory performance

Lot 1 - Traditional Hard FM Services

Lot 1 - Traditional FM Hard Services Lot 1 will comprise of all standard Planned Preventive Maintenance (PPM) works, reactive works and regular attendances. Lot 1 will assume overall management role and direct point of contact for the National Library of Scotland including the management of Lot 2. Lot 1 will also be responsible for the programme and logistic control of Lot 2 including the co-ordination and lead on any emergency works. Suppliers can bid for more than one lot but will need to complete an SPD(S) module for each lot they are bidding for. Scope of requirement -To provide a safe environment within the Affected Property, ensuring all mandatory, statutory and Employer's requirements are met in full. Details of properties along with detailed scope of services is detailed in the Contract Notice and Guidance Document available for download with this Contract Notice Additional information: The Library's current FM Hard Services Contract is in its final term with a contract expiry date of 30th June 2022. The Library has commenced the procurement process for its replacement. This procurement process will result in the appointment of suitable contractor(s) to provide the services as described in Lot 1 and 2.

Renewal: The contract award will be for a minimum of five (5) years and may be extended year on year up to a maximum of seven (7) by mutual agreement and subject to satisfactory performance.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/018891-2022 |
| Notice type | Planning Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Selective |
| Procurement method details | Restricted procedure |
| Tender suitability | Not specified |
| Awardee scale | Large |
| All stages | Planning, Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 11 Jul 2022 |
| Submission deadline | 17 Aug 2021 |
| Future notice date | 29 Jun 2021 |
| Award date | 3 Jul 2022 |
| Contract period | Not specified |
| Recurrence | 9-12 months prior to contract end date including any extensions used. |

## Values

| Field | Value |
| --- | --- |
| Tender value | £9,500,000 |
| Lots value | £9,500,000 |
| Awards value | Not specified |
| Contracts value | £4,500,000 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Cancelled |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | NATIONAL LIBRARY OF SCOTLAND |
| Locality | EDINBURGH |
| Post town | Edinburgh |
| Postcode | EH1 1EW |
| Country | Scotland |
| ITL 1 | TLM Scotland |
| ITL 2 | TLM1 East Central Scotland |
| ITL 3 | TLM13 City of Edinburgh |
| Local authority | City of Edinburgh |
| Electoral ward | City Centre |
| Westminster constituency | Edinburgh East and Musselburgh |
| Delivery location | TLM75 City of Edinburgh |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | RICHARD IRVIN FM |

## CPV Codes

### Divisions

- 35 - Security, fire-fighting, police and defence equipment
- 45 - Construction work
- 50 - Repair and maintenance services
- 79 - Business services: law, marketing, consulting, recruitment, printing and security
- 90 - Sewage, refuse, cleaning and environmental services

### Codes

- 35111500 - Fire suppression system
- 45210000 - Building construction work
- 45259000 - Repair and maintenance of plant
- 50000000 - Repair and maintenance services
- 79993100 - Facilities management services
- 90500000 - Refuse and waste related services

## Release History

- 11 Jul 2022 at 10:57 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/018891-2022
- 13 Jul 2021 at 11:05 - Tender - Tender Notice - https://www.find-tender.service.gov.uk/Notice/016337-2021
- 19 Mar 2021 at 10:24 - Planning - Planning Notice - https://www.find-tender.service.gov.uk/Notice/005598-2021

## Notice URLs

- http://www.nls.uk
- http://www.publiccontractsscotland.gov.uk
- https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000654284
- https://scotcourts.gov.uk/about-the-scottish-court-service/contact-us
- https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA11622

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-029d4f. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-029d4f.json.