---
title: "Document Storage, Records Management and Integrated Solutions"
ocid: "ocds-h6vhtk-029e02"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-029e02"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-029e02.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-029e02.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "NHS SHARED BUSINESS SERVICES"
published: "2021-07-11"
---

# Document Storage, Records Management and Integrated Solutions

Buyer: NHS SHARED BUSINESS SERVICES  
Current stage: Award  
OCID: ocds-h6vhtk-029e02

[View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-029e02)  
[Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-029e02.json)

## Summary

NHS Shared Business Services is conducting a tender for a Framework Agreement titled "Document Storage, Records Management and Integrated Solutions," catering to the services industry, specifically focused on records management. The framework includes multiple lots for services such as human tissue storage, scanning and digitisation, and electronic document records management systems. The procurement method is open, and the tender period ended on 19 April 2021. The estimated value of the contract is £200,000,000, and its delivery location is in Salford Quays, UK.

This tender presents significant opportunities for businesses specialising in records management, storage services, document scanning, and digitisation solutions. Companies that offer comprehensive integrated solutions or have expertise in electronic document management systems may find this an advantageous prospect. As NHS SBS extends its framework benefits to both public and potentially private sector bodies, businesses can explore various avenues for collaboration and growth in the public services sector.

## Notice

NHS SBS issued a tender for a Framework for the provision of Document Storage, Records Management and Integrated Solutions including; Lot 1: Records Management, Lot 2: Human Tissue Storage, Lot 3: Scanning and Digitisation, Lot 4: Electronic Document Records Management Systems (EDRMS), Lot 5: One Stop Shop, Lot 6: BSW STP,

### Lot Information

Records Management

Lot 1: Records Management, will include but not limited to: * Document Storage * Collections and Archiving * Retrievals and Deliveries * Records Disposal and Destruction * Transportation * Audit * Transitional Support/Services

Human Tissue Storage

Lot 2 Human Tissue Storage, will include but not limited to: * Storage * Retrievals and Deliveries * Human Tissue Storage * Destruction

Scanning & Digitalisation

Lot 3 Scanning and Digitisation, will include but not limited to: * Business Process and Content Management Systems (NON-CORE) * Scanning * Archiving * Retrievals * Records Disposal and Destruction

Electronic Document Records Management System (EDM/EDRMS)

Lot 4 Electronic Document Records Management Systems (EDM/EDRMS), will include but not limited to: * Business Process and Content Management Systems (NON-CORE) * Electronic Document Records Management System

One Stop Shop

Lot 5 One Stop Shop; A Provision of a Fully Managed Service / 'One Stop Shop' covering all Records Management, Scanning, Electronic Records Document Management System and Digitisation modes as required by Approved Organisations. * Covering Lots 1, 2, 3 and 4 as a total package/requirement

BSW STP (Bath and North East Somerset, Swindon and Wiltshire STP)

BSW STP (Bath and North East Somerset, Swindon and Wiltshire STP) Lot: The BSW STP offer to market the entire portfolio of records management requirements with firm commitments from 4 Authorities (with scope for additional Authorities to join during the course of the contract). In order to support the national move towards digital records management and the reduction of paper files the contract is constructed to, where appropriate to do so, combine physical records management and future scanning requirements. The Lot will include, but not limited to: * Document Storage * Retrieval and Delivery * Collection and Re-Store * Destruction * Transition Support/Services * Scanning and Digitisation

Renewal: There will be two x 24 Months options to extend, at the STP's discretion

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/016161-2021 |
| Notice type | Tender Notice |
| Procurement type | Framework |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | Not specified |
| Awardee scale | Large |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 11 Jul 2021 |
| Submission deadline | 19 Apr 2021 |
| Future notice date | Not specified |
| Award date | 6 Jul 2021 |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £200,000,000 |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £200,000,000 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Cancelled |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | NHS SHARED BUSINESS SERVICES |
| Locality | M50 2UW |
| Post town | Not specified |
| Postcode | SALFORDQU AYS |
| Country | Not specified |
| ITL 1 | Not specified |
| ITL 2 | Not specified |
| ITL 3 | Not specified |
| Local authority | Not specified |
| Electoral ward | Not specified |
| Westminster constituency | Not specified |
| Delivery location | TLK1 Gloucestershire, Wiltshire and Bristol/Bath area |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | NHS SHARED BUSINESS SERVICES |

## CPV Codes

### Divisions

- 30 - Office and computing machinery, equipment and supplies except furniture and software packages
- 48 - Software package and information systems
- 63 - Supporting and auxiliary transport services; travel agencies services
- 72 - IT services: consulting, software development, Internet and support
- 79 - Business services: law, marketing, consulting, recruitment, printing and security
- 92 - Recreational, cultural and sporting services

### Codes

- 30193700 - File storage box
- 30234000 - Storage media
- 48311100 - Document management system
- 63120000 - Storage and warehousing services
- 63121100 - Storage services
- 72312200 - Optical character recognition services
- 72313000 - Data capture services
- 72317000 - Data storage services
- 79995100 - Archiving services
- 79996100 - Records management
- 79999100 - Scanning services
- 92512000 - Archive services
- 92512100 - Archive destruction services

## Release History

- 11 Jul 2021 at 23:08 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/016161-2021
- 22 Mar 2021 at 14:16 - Tender - Tender Notice - https://www.find-tender.service.gov.uk/Notice/005777-2021

## Notice URLs

- https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=37156&B=NHSSBS
- https://www.sbs.nhs.uk
- https://www.sbs.nhs.uk/proc-framework-agreements-support

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-029e02. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-029e02.json.