---
title: "Records and off site storage"
ocid: "ocds-h6vhtk-029e21"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-029e21"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-029e21.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-029e21.json"
source: "Find A Tender Service"
current_stage: "Tender"
buyer: "HEREFORDSHIRE AND WORCESTERSHIRE HEALTH & CARE NHS TRUST"
published: "2021-04-19"
---

# Records and off site storage

Buyer: HEREFORDSHIRE AND WORCESTERSHIRE HEALTH & CARE NHS TRUST  
Current stage: Tender  
OCID: ocds-h6vhtk-029e21

[View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-029e21)  
[Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-029e21.json)

## Summary

The Herefordshire and Worcestershire Health & Care NHS Trust is seeking tenders for a contract titled "Records and off site storage," which falls under the services category, specifically for storage and retrieval services (CPV code 63121000). The procurement is currently in the tender stage, with a submission deadline set for 30 April 2021 at 16:00 local time. The successful bidder will be responsible for the secure storage and management of confidential records, including patient records, at their facility and will need to operate within specified retrieval and collection timeframes. The contract value is £686,780, lasting initially for three years with options to extend for further periods, and is located in Worcester, UK.

This tender presents a significant opportunity for businesses specialising in storage, logistics, or records management, particularly those experienced in handling sensitive information. Companies that can demonstrate reliability and a strong understanding of compliance related to the storage of confidential records would be well-suited to compete. This contract not only allows for immediate project involvement but also offers the potential for long-term collaboration with the NHS Trust, accommodating both operational sustainability and business growth within the health sector.

## Notice

Records and off site storage contract: The contract will include the secure storage of confidential records (including Patient Records) at the suppliers premises. The supplier will be required to retrieve, deliver and collect stored boxes within set timescales as requested by the Trust.

### Lot Information

Lot 1

Records and off site storage contract: The contract will include the secure storage of confidential records (including Patient Records) at the suppliers premises. The supplier will be required to retrieve, deliver and collect stored boxes within set timescales as requested by the Trust.

Renewal: 36 month contract with the option to extend for four further 12 month periods

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/008264-2021 |
| Notice type | Tender Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | Not specified |
| Awardee scale | Not specified |
| All stages | Tender |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 19 Apr 2021 |
| Submission deadline | 23 Apr 2021 |
| Future notice date | Not specified |
| Award date | Not specified |
| Contract period | Not specified |
| Recurrence | seven years |

## Values

| Field | Value |
| --- | --- |
| Tender value | £686,780 |
| Lots value | £686,780 |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Active |
| Lots status | Active |
| Awards status | Not specified |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | HEREFORDSHIRE AND WORCESTERSHIRE HEALTH & CARE NHS TRUST |
| Locality | WORCESTER |
| Post town | Worcester |
| Postcode | WR5 1JR |
| Country | England |
| ITL 1 | TLG West Midlands (England) |
| ITL 2 | TLG1 Herefordshire, Worcestershire and Warwickshire |
| ITL 3 | TLG12 Worcestershire CC |
| Local authority | Worcester |
| Electoral ward | Leopard Hill |
| Westminster constituency | Worcester |
| Delivery location | TLG1 Herefordshire, Worcestershire and Warwickshire |

## CPV Codes

### Divisions

- 63 - Supporting and auxiliary transport services; travel agencies services

### Codes

- 63120000 - Storage and warehousing services
- 63121000 - Storage and retrieval services
- 63121100 - Storage services

## Release History

- 19 Apr 2021 at 17:21 - TenderUpdate - Tender Notice - https://www.find-tender.service.gov.uk/Notice/008264-2021
- 22 Mar 2021 at 17:06 - Tender - Tender Notice - https://www.find-tender.service.gov.uk/Notice/005808-2021

## Notice URLs

- https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=35988&B=HACW_NHS
- https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/22031
- https://www.hacw.nhs.uk/

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-029e21. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-029e21.json.