---
title: "Provision of a Research Enterprise Management System"
ocid: "ocds-h6vhtk-02a19c"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-02a19c"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-02a19c.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-02a19c.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "UNIVERSITY OF SOUTHAMPTON"
published: "2021-03-31"
---

# Provision of a Research Enterprise Management System

Buyer: UNIVERSITY OF SOUTHAMPTON  
Current stage: Award  
OCID: ocds-h6vhtk-02a19c

[View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-02a19c)  
[Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-02a19c.json)

## Summary

The University of Southampton is conducting a tender for the "Provision of a Research Enterprise Management System," focusing on industry-specific software packages. This procurement, characterised as a limited method with no prior publication of a call for competition, is currently in the award stage. The contract, valued at £1,519,000, was signed on 31st March 2021 and has an initial duration of five years, with a potential extension for a further five years based on performance. The project is vital for equipping researchers and professional staff within the university to manage extensive external funding and research activities efficiently.

This tender presents an excellent opportunity for businesses specialising in software solutions, particularly those offering integrated platforms for research and enterprise management. Companies with experience in developing comprehensive applications that address pre-award, post-award, and contract management processes would be well-positioned to compete. Given the unique requirements outlined by the University of Southampton, including the need for a user-friendly interface capable of managing complex workflows, this contract could significantly enhance the capabilities of agile software firms looking to expand within the education sector.

## Notice

The proposed contract enables a radical new approach to applications and awards management, an end-to-end Research Enterprise Management System (REMS) will provide researchers, Professional Services staff and School/Faculty and University senior management, with a suite of easily accessible tools within one platform to manage, track progress and monitor our pipeline and portfolio of research and enterprise activities.

### Lot Information

Lot 1

The provision of a Research Enterprise Management system comprising; research pre-award, post-award and contracts modules. Research and Enterprise projects from external funding accounts for approximately PS200m annually. There is a need to equip our researchers and professional staff with the tools that will enable them to compete effectively for external funding and to manage their awards - whilst giving the University effective oversight of its performance and the risks associated with research and enterprise activities. Currently there is considerable inefficiency in costing, pricing and approvals of bids as well as contracting and accessible post-award information. We mainly rely on people-driven processes, email communications and siloed information systems, as well as on individuals' knowledge and memory to ensure all necessary steps are taken. Procuring an 'end to end' best of breed integrated solution for applications and awards management will transform the way we manage our research and enterprise portfolio at all levels of the institution. Contract Period: The University proposes to enter into a Contract for 10 years This will comprise of an initial contract period of five years with an option to extend by a further five years subject to satisfactory performance and at the sole discretion of the University. Additional information: If you have any queries regarding this notice please contact e.raddon@soton.ac.uk and copy in procurement@soton.ac.uk.

### Procurement Information

Negotiated procedure without prior publication The works, supplies or services can be provided only by a particular economic operator for the following reason: absence of competition for technical reasons Explanation: Following thorough examination of the market and discussions with staff and other institutions with similar complexity and volumes of research and enterprise funding portfolio, only one vendor has proven able to provide the end to end functionality required by the University. Products from several vendors were tested during soft market testing. Only the Worktribe platform was confirmed as able to bring all the relevant functionalities and information together through an appropriate interface enabling users to utilise the information and applications relevant to their roles. Further vendor research into other solutions again showed that only the Worktribe system was able to provide the end to end, fully integrated workflows for Pre-award, post-Award and Contract Management at the scale and complexity required by the University. Concerns raised with other systems included: - Not being able to manage the contracts elements of the requirement - Only managing the ethics elements which are outside of scope of this project - Not managing the full economic costing elements of the requirement - Complex integrations would be required with other systems to provide the requirement - Poor user experience in having to use multiple systems would remain for users - Not able to manage the scale and complexity of our portfolio Having conducted extensive market research and based on the complexity and size of the University's portfolio we have concluded that the Worktribe pre-award, post-award and contracts single platform is the only practical solution to meet our requirements.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/006699-2021 |
| Notice type | Award Notice |
| Procurement type | Standard |
| Procurement category | Goods |
| Procurement method | Limited |
| Procurement method details | Award procedure without prior publication of a call for competition |
| Tender suitability | Not specified |
| Awardee scale | SME |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 31 Mar 2021 |
| Submission deadline | Not specified |
| Future notice date | Not specified |
| Award date | 30 Mar 2021 |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £1,519,000 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Not specified |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | UNIVERSITY OF SOUTHAMPTON |
| Locality | SOUTHAMPTON |
| Post town | Southampton |
| Postcode | SO17 1BJ |
| Country | England |
| ITL 1 | TLJ South East (England) |
| ITL 2 | TLJ3 Hampshire and Isle of Wight |
| ITL 3 | TLJ32 Southampton |
| Local authority | Southampton |
| Electoral ward | Portswood |
| Westminster constituency | Southampton Test |
| Delivery location | TLJ32 Southampton |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | WORKTRIBE |

## CPV Codes

### Divisions

- 48 - Software package and information systems

### Codes

- 48100000 - Industry specific software package

## Release History

- 31 Mar 2021 at 15:15 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/006699-2021

## Notice URLs

- https://www.southampton.ac.uk/

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-02a19c. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-02a19c.json.