--- title: "Contract for the provision of WORKTRIBE SAAS Agreement to the University of Birmingham" ocid: "ocds-h6vhtk-02a242" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-02a242" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-02a242.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-02a242.json" source: "Find A Tender Service" current_stage: "Award" buyer: "UNIVERSITY OF BIRMINGHAM" published: "2021-04-01" --- # Contract for the provision of WORKTRIBE SAAS Agreement to the University of Birmingham Buyer: UNIVERSITY OF BIRMINGHAM Current stage: Award OCID: ocds-h6vhtk-02a242 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-02a242) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-02a242.json) ## Summary The University of Birmingham has undertaken a tender for the provision of a Software-as-a-Service (SaaS) research management platform called Worktribe, focusing on the management of research activity across its lifecycle. This procurement is classified under miscellaneous software package and computer systems and falls into the goods category. The procurement method adopted is limited, with the contract awarded without prior publication of a call for competition. The contract, active since its signing on 1 April 2021, extends for a period of three years, with an estimated total contract value of £449,303. The location of the initiative is Birmingham, United Kingdom, and it is currently positioned in the award stage. This tender presents significant opportunities for software providers specialising in research management systems, particularly those with capabilities in managing complex processes from bid development to project closure. Businesses offering innovative solutions that enhance communication and collaboration within educational institutions will find this contract especially suitable. Additionally, companies with experience in procuring and integrating such software into existing infrastructures may have a competitive advantage in this procurement process. ## Notice Worktribe is a market leading software-as-service research management platform for research management. The suite provides a range of capabilities in use by the institution The Research Management has been developed from the ground up to help academics and administrators manage research activity from initial project conception to bid preparation, approval, submission and post-award. The functionality includes; Costing and pricing, Document management, Approvals workflow, Ethics and peer reviews, Contracts management, Structured assessment and management of benefits and risks. These modules provide a cloud-based software platform for higher education research and curriculum management across the entire research project lifecycle. Worktribe is integrated into the institutions Oracle Fusion Cloud (HR/Finance/Payroll system and separately the data warehouse. ### Lot Information Lot 1 An end-to-end research lifecycle management consisting of the following: research pre-award, post-award and contracts products. UoB receives external funding to carry out academic research projects A very large proportion of this is won through competitive bids to funders, through charities, government bodies and industrial organisations. The process of submitting applications to funders, the receipt of award funding, tracking of the award through its lifecycle and invoicing of expenditure against the award is then carried out mainly by nominated staff. The management overhead on staff across the university in application and awards management is very large, and the need for communication and collaboration within the university is critical. In order to improve and streamline these processes as much as possible UoB has explored the market for Research Awards Management systems. These are systems that assist with "end-to-end" management of the awards process, from bid development through to project closure. Worktribe is a market-leading research management system. Through examination of the market and discussions with staff at other institutions, there appear to be few main options currently available for consideration. In addition since first procuring Worktribe the University has made a substantial investment in terms of integrations into the rest of the technical estate, working processes and staff training. As such, The University has decided to extend the maintenance contract for 3 years. ### Procurement Information An end-to-end research lifecycle management consisting of the following: research pre-award, post-award and contracts products. UoB receives external funding to carry out academic research projects A very large proportion of this is won through competitive bids to funders, through charities, government bodies and industrial organisations. The process of submitting applications to funders, the receipt of award funding, tracking of the award through its lifecycle and invoicing of expenditure against the award is then carried out mainly by nominated staff. The management overhead on staff across the university in application and awards management is very large, and the need for communication and collaboration within the university is critical. In order to improve and streamline these processes as much as possible UoB has explored the market for Research Awards Management systems. These are systems that assist with "end-to-end" management of the awards process, from bid development through to project closure. Worktribe is a market-leading research management system. Through examination of the market and discussions with staff at other institutions, there appear to be few main options currently available for consideration. In addition since first procuring Worktribe the University has made a substantial investment in terms of integrations into the rest of the technical estate, working processes and staff training. As such, The University has decided to extend the maintenance contract for 3 years. ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/006865-2021 | | Notice type | Award Notice | | Procurement type | Standard | | Procurement category | Goods | | Procurement method | Limited | | Procurement method details | Award procedure without prior publication of a call for competition | | Tender suitability | Not specified | | Awardee scale | Large | | All stages | Award | ## Dates | Field | Value | | --- | --- | | Publication date | 1 Apr 2021 | | Submission deadline | Not specified | | Future notice date | Not specified | | Award date | 31 Mar 2021 | | Contract period | Not specified | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | Not specified | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | £449,303 | ## Status | Field | Value | | --- | --- | | Tender status | Complete | | Lots status | Not specified | | Awards status | Active | | Contracts status | Active | ## Buyer | Field | Value | | --- | --- | | Main buyer | UNIVERSITY OF BIRMINGHAM | | Locality | BIRMINGHAM | | Post town | Birmingham | | Postcode | B15 2TT | | Country | England | | ITL 1 | TLG West Midlands (England) | | ITL 2 | TLG3 West Midlands | | ITL 3 | TLG31 Birmingham | | Local authority | Birmingham | | Electoral ward | Edgbaston | | Westminster constituency | Birmingham Edgbaston | | Delivery location | TLG West Midlands (England) | ## Supplier | Field | Value | | --- | --- | | Number of suppliers | 1 | | Supplier names | WORKTRIBE | ## CPV Codes ### Divisions - 48 - Software package and information systems ### Codes - 48900000 - Miscellaneous software package and computer systems ## Release History - 1 Apr 2021 at 14:55 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/006865-2021 ## Notice URLs - https://www.birmingham.ac.uk/index.aspx ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-02a242. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-02a242.json.