--- title: "NEPO529 - Events Management and Infrastructure" ocid: "ocds-h6vhtk-02a254" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-02a254" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-02a254.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-02a254.json" source: "Find A Tender Service" current_stage: "Award" buyer: "THE ASSOCIATION OF NORTH EAST COUNCILS LIMITED" published: "2023-05-18" --- # NEPO529 - Events Management and Infrastructure Buyer: THE ASSOCIATION OF NORTH EAST COUNCILS LIMITED Current stage: Award OCID: ocds-h6vhtk-02a254 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-02a254) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-02a254.json) ## Summary The Association of North East Councils Trading as the North East Procurement Organisation (NEPO) has completed a procurement process for Events Management and Infrastructure services under the NEPO529 Framework. The procurement was conducted through a Competitive Dialogue procedure and aimed to establish a sole supplier framework for provision throughout the United Kingdom. The Framework Contract operates as a neutral vendor managed service and involved a series of stages including Selection Questionnaire, Competitive Dialogue, and final Tender submission. This tender presents an opportunity for businesses in the recreational, cultural, and sporting services industry to compete for providing Events Management and Infrastructure services. The procurement method used was selective with a Competitive Dialogue approach. Interested suppliers were required to register on the NEPO eTender system to participate. The procurement aimed to award to a single operator offering the most economically advantageous bid. NEPO's procurement process focused on quality (70%) and cost (30%) criteria to select the supplier. ## Notice The Associate of North East Councils Trading as the North East Procurement Organisation (NEPO) is seeking to establish a sole supplier Framework for the provision of Events Management and Infrastructure services for use by contracting authorities throughout the United Kingdom. NEPO529 - Events Management and Infrastructure will operate as a neutral vendor managed service. The neutral vendor will not provide Events Management and Infrastructure services in its own right but will facilitate the sourcing and selection of suitable suppliers under the Framework Contract. The neutral vendor will manage a perpetual supply chain capable of meeting the scope of the Framework Contract, acting with neutrality at all times. ### Lot Information Full Managed Service for Events NEPO are using a Competitive Dialogue procedure for the procurement of this Framework Agreement, set out at Regulation 30 of the Public Contract Regulations. A maximum of 3 organisations will be invited to Invitation to Competitive Dialogue (assuming that there are at least 3 suitably qualified organisations that pass the minimum criteria.) following evaluation of Tenderers response to the Selection Questionnaire. If there are fewer than 3 organisations that pass the minimum criteria, then only those who pass will be invited to Invitation to Competitive Dialogue. If there are more than 3 organisations who pass the minimum criteria then the 3 highest scoring tenderers only, based on the scored question within the SQ, will be invited to Invitation to Competitive Dialogue. The minimum criteria are documented within Schedule 1 - Selection Questionnaire and Appendix 1 - Scoring Matrix and include a minimum threshold that must be achieved on the scored question. Following evaluation of Tenderers responses to the Selection Questionnaire, successful Tenderers will be invited to Invitation to Competitive Dialogue. Discussions during the Competitive Dialogue stage will focus on developing solutions which effectively meet NEPO's aims and ambitions for this Framework Contract. Following conclusion of the Dialogue stage, Tenderers who have been involved within the Competitive Dialogue will be invited to submit final Tenders. Following submission, Tenderers will be evaluated against the pre-defined evaluation criteria and NEPO will seek to award to a single operator who has been identified as submitting the most economically advantageous bid. The opportunity can be accessed via the NEPO eTender system. Suppliers wishing to be considered for this Framework Agreement must register their expression of interest and submit a tender through the NEPO eTender System. If not already registered, candidates should register on the NEPO eTender system at https://procontract.due-north.com/register. Tenders must be submitted using the link above. Tenders submitted via post or email methods will not be accepted. If you require time-critical assistance on submitting your Tender please contact the System Support Team on 0330 0050352. For non time-critical issues, such as passwords, general account queries and location of information etc, please contact Proactis Supplier Support Helpdesk Ticketing System (http://proactis.kayako.com/) and select ProContract V3 support. You will then need to log in or submit a ticket to register your issue. Alternatively, you can email ProContractSuppliers@proactis.com this will automatically log a support ticket on the Proactis Supplier Support Helpdesk. NEPO does not give any guarantee and/or warrant the actual value of orders (if any) which will be placed with the successful suppliers by any Contracting Authority using the Framework Agreement pursuant to this process and accepts no liability thereof. Renewal: It is anticipated that this Framework will be renewed prior to its conclusion. Health & Safety Health and Safety within the Events sector which may include, but is not limited to - First Aid Provision, Risk Assessments, Waste Disposal and Covid-19 Secure provisions. Catering Catering suppliers which may include but are not limited to - Catering Concessions and Bar Operators. Transport Transport operators within the Events sector which may include but are not limited to - Coach hire, Park & Ride operators. Event Technology & Entertainment Events Technology & Entertainment which may include but are not limited to - Audio Visual (AV) provisions such as Staging, Lighting, Sound. Video streaming, Photography, and Hybrid Event Technology. Venue Dressing, Pyrotechnics & Special Effects and Entertainment. Facilities Suppliers of facilities within the Events sector which may include but are not limited to - Barriers & Fencing, Toilets & Changing Areas, Marquee Hire, Scaffolding, Power/ Generators, Furniture Hire, Display Stands and Storage Units/ Portacabins. Marketing Marketing services which may include but are not limited to - Digital/ Social Media Marketing, Email Marketing, Website Design, Printing - Maps, Badges, Literature and Post-Event Evaluation Services. Temporary Staffing Temporary staffing for events which may include but are not limited to - Events Management, Stewarding, Security, First Aid, Volunteers. ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/014180-2023 | | Notice type | Planning Notice | | Procurement type | Framework | | Procurement category | Services | | Procurement method | Selective | | Procurement method details | Competitive dialogue | | Tender suitability | Not specified | | Awardee scale | Not specified | | All stages | Planning, Tender, Award | ## Dates | Field | Value | | --- | --- | | Publication date | 18 May 2023 | | Submission deadline | 13 Jun 2022 | | Future notice date | 16 Sep 2021 | | Award date | 18 May 2023 | | Contract period | Not specified | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £225,000,000 | | Lots value | £225,000,000 | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Complete | | Lots status | Cancelled, Planned | | Awards status | Unsuccessful | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | THE ASSOCIATION OF NORTH EAST COUNCILS LIMITED | | Additional buyers | ASSOCIATION OF NORTH EAST COUNCILS LTD TRADING AS NEPO | | Locality | NEWCASTLE UPON TYNE | | Post town | Newcastle upon Tyne | | Postcode | NE1 3AF | | Country | England | | ITL 1 | TLC North East (England) | | ITL 2 | TLC4 Northumberland, Durham and Tyne & Wear | | ITL 3 | TLC43 Tyneside | | Local authority | Gateshead | | Electoral ward | Bridges | | Westminster constituency | Gateshead Central and Whickham | | Delivery location | TLC North East (England) | ## CPV Codes ### Divisions - 24 - Chemical products - 31 - Electrical machinery, apparatus, equipment and consumables; lighting - 32 - Radio, television, communication, telecommunication and related equipment - 33 - Medical equipments, pharmaceuticals and personal care products - 34 - Transport equipment and auxiliary products to transportation - 39 - Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products - 44 - Construction structures and materials; auxiliary products to construction (except electric apparatus) - 55 - Hotel, restaurant and retail trade services - 60 - Transport services (excl. Waste transport) - 63 - Supporting and auxiliary transport services; travel agencies services - 71 - Architectural, construction, engineering and inspection services - 72 - IT services: consulting, software development, Internet and support - 73 - Research and development services and related consultancy services - 75 - Administration, defence and social security services - 79 - Business services: law, marketing, consulting, recruitment, printing and security - 90 - Sewage, refuse, cleaning and environmental services - 92 - Recreational, cultural and sporting services ### Codes - 24955000 - Chemical toilets - 31120000 - Generators - 31527260 - Lighting systems - 32321200 - Audio-visual equipment - 32321300 - Audio-visual materials - 32323300 - Video equipment - 32330000 - Apparatus for sound, video-recording and reproduction - 32340000 - Microphones and loudspeakers - 32351200 - Screens - 33141623 - First-aid boxes - 34928300 - Safety barriers - 34928310 - Safety fencing - 39100000 - Furniture - 39225500 - Pyrotechnics - 39298900 - Miscellaneous decoration items - 44211100 - Modular and portable buildings - 44211110 - Cabins - 44212310 - Scaffolding - 44212320 - Miscellaneous structures - 55400000 - Beverage-serving services - 55520000 - Catering services - 60170000 - Hire of passenger transport vehicles with driver - 63520000 - Transport agency services - 71000000 - Architectural, construction, engineering and inspection services - 71317200 - Health and safety services - 72000000 - IT services: consulting, software development, Internet and support - 73000000 - Research and development services and related consultancy services - 75241000 - Public security services - 79000000 - Business services: law, marketing, consulting, recruitment, printing and security - 79340000 - Advertising and marketing services - 79620000 - Supply services of personnel including temporary staff - 79800000 - Printing and related services - 79952000 - Event services - 79953000 - Festival organisation services - 79954000 - Party organisation services - 79955000 - Fashion shows organisation services - 79956000 - Fair and exhibition organisation services - 79961000 - Photographic services - 90500000 - Refuse and waste related services - 90711100 - Risk or hazard assessment other than for construction - 92000000 - Recreational, cultural and sporting services - 92300000 - Entertainment services - 92622000 - Sports-event organisation services ## Release History - 18 May 2023 at 11:44 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/014180-2023 - 10 Jun 2022 at 11:16 - Tender - Tender Notice - https://www.find-tender.service.gov.uk/Notice/015990-2022 - 1 Apr 2021 at 15:59 - Planning - Planning Notice - https://www.find-tender.service.gov.uk/Notice/006883-2021 ## Notice URLs - http://apps.charitycommission.gov.uk/Showcharity/RegisterOfCharities/registerhomepage.aspx - http://directory.scottishhousingregulator.gov.uk/pages/default.aspx - http://hwb.wales.gov.uk/ - http://proactis.kayako.com/ - http://unistats.direct.gov.uk/institutions/ - http://www.charity-commission.gov.uk/About_us/Regulation/Registering_charities_index.aspx - http://www.communities.gov.uk/newsroom/factsandfigures/housingplanning1/facts/socialhousing/?id=1822644 - http://www.direct.gov.uk/en/Dl1/Directories/A-ZOfCentralGovernment/index.htm - http://www.direct.gov.uk/en/Dl1/Directories/Localcouncils/index.htm - http://www.fire.org.uk/fire-brigades.html - http://www.firescotland.gov.uk/your-area.aspx - http://www.fireservice.co.uk/information/ukfrs - http://www.gov.scot/Topics/archive/law-order/Police/PoliceServiceofScotland - http://www.hefce.ac.uk/workprovide/unicoll/fecs/ - http://www.hefce.ac.uk/workprovide/unicoll/heis/ - http://www.hscni.net/index.php?link=trusts - http://www.nepo.org - http://www.nhs.uk/ServiceDirectories/Pages/AcuteTrustListing.aspx - http://www.nidirect.gov.uk/local-councils-in-northern-ireland - http://www.nifrs.org/areas-districts/ - http://www.northernireland.gov.uk/gov.htm - http://www.oscr.org.uk/ - http://www.police-information.co.uk/index.html - http://www.psni.police.uk/index.htm - http://www.schoolswebdirectory.co.uk/localauthorities.php - http://www.scotland.gov.uk/Publications/2012/02/2421/1 - http://www.scotland.police.uk/ - http://www.scottishambulance.com/AboutUs/HowWeOrganised.aspx - http://www.scottishambulance.com/TheService/organised.aspx - http://www.sell2wales.gov.uk/Search/search_Auth.aspx - http://www.ukschoolsdirectory.net - http://www.wales.nhs.uk/nhswalesaboutus/structure - https://education.gov.scot/ParentZone - https://gov.wales/topics/housing-and-regeneration/publications/registered-social-landlords-in-wales/?lang=en - https://idea.org.uk/ - https://procontract.due-north.com/register - https://www.communities-ni.gov.uk/contact - https://www.education-ni.gov.uk/ - https://www.finance-ni.gov.uk/articles/list-public-bodies-which-ni-public-procurement-policy-applies - https://www.gov.uk/check-a-university-is-officially-recognised/recognised-bodies - https://www.gov.uk/find-school-in-england - https://www.gov.uk/government/organisations - https://www.gov.uk/government/organisations/department-for-education - https://www.gov.uk/government/organisations/maritime-and-coastguard-agency - https://www.gov.uk/government/publications/current-registered-providers-of-social-housing - https://www.gov.uk/government/publications/open-academies-and-academy-projects-in-development - https://www.nepo.org/associate-membership/permissible-users - https://www.nidirect.gov.uk/contacts/housing-associations - https://www.ons.gov.uk/ - https://www.police.uk/forces/ ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-02a254. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-02a254.json.