---
title: "Hard FM - Planned Preventative and Reactive Maintenance"
ocid: "ocds-h6vhtk-02a34c"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-02a34c"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-02a34c.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-02a34c.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "ABERDEENSHIRE COUNCIL"
published: "2024-12-11"
---

# Hard FM - Planned Preventative and Reactive Maintenance

Buyer: ABERDEENSHIRE COUNCIL  
Current stage: Award  
OCID: ocds-h6vhtk-02a34c

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## Summary

Aberdeenshire Council has awarded a contract for Planned Preventative and Reactive Maintenance services under the title "Hard FM - Planned Preventative and Reactive Maintenance." The procurement process, classified under the CPV code 50000000 for repair and maintenance services, covers the entire property estate of Aberdeenshire Council, including a 24/7/365 service desk function. The contract entails a comprehensive service across both operational and non-operational buildings and land assets. The award stage was reached, and the contract was signed on 31st March 2022 with FES, valued at £61,879,470.49. The procurement method utilised was an open procedure, and the contract's primary location is within the geographic area of Aberdeenshire (UKM50). Key deadlines mentioned include the tender submission endpoint on 10th September 2021, with an extension provided until 17th September 2021 due to responses to Q&A queries.

This contract provides substantial opportunities for businesses specialising in maintenance services, particularly those capable of delivering both preventative and reactive maintenance, including consortia bids, joint ventures, and subcontracting-based proposals. Companies with expertise in various maintenance services, such as electrical, mechanical, heating-plant, and sports facilities, will find this tender highly relevant. With the project valued at over £60 million, it encourages large-scale enterprises to tender, especially those accustomed to handling significant turnover and possessing comprehensive insurance coverage. Additionally, the requirement for economic operators to comply with regulation 58 of the Public Contracts (Scotland) Regulations 2015 allows for transparent competitive participation, offering growth potential and stability for successful contractors over an extended period.

## Notice

Planned Preventative & Reactive Maintenance activities across the whole of Aberdeenshire Council's property estate, including the provision of a service desk function.

### Lot Information

Lot 1

This procurement is for a single contractor to deliver a full Planned Preventative and Reactive Maintenance service across Aberdeenshire Council's entire portfolio of operations and non operational building and land assets. The provision of a 24/7/365 service desk is required as part of this service. Whilst the Council wishes to contract directly with one party, consortia bids, joint ventures, bids based on a management and subcontracting structure etc are welcome. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

Options: This contract is primarily to facilitate the necessary Planned Preventative and Reactive Maintenance tasks but provision is made for separate minor works task orders to be placed with the successful contractor where the Council feels it is appropriate to do so.

Renewal: The contract will have a maximum of 2 optional extension periods of up to 12 months each. Thereafter there will be a renewal albeit not necessary in the same format as this tender.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/039863-2024 |
| Notice type | Planning Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | Not specified |
| Awardee scale | Large |
| All stages | Planning, Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 11 Dec 2024 |
| Submission deadline | 10 Sep 2021 |
| Future notice date | 2 May 2021 |
| Award date | 30 Mar 2022 |
| Contract period | Not specified |
| Recurrence | 2028 |

## Values

| Field | Value |
| --- | --- |
| Tender value | £40,000,000 |
| Lots value | £40,000,000 |
| Awards value | Not specified |
| Contracts value | £61,879,470 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Cancelled |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | ABERDEENSHIRE COUNCIL |
| Locality | ABERDEEN |
| Post town | Aberdeen |
| Postcode | AB16 5GB |
| Country | Scotland |
| ITL 1 | TLM Scotland |
| ITL 2 | TLM5 North Eastern Scotland |
| ITL 3 | TLM50 Aberdeen City and Aberdeenshire |
| Local authority | Aberdeen City |
| Electoral ward | Midstocket/Rosemount |
| Westminster constituency | Aberdeen North |
| Delivery location | TLM50 Aberdeen City and Aberdeenshire |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | FES |

## CPV Codes

### Divisions

- 45 - Construction work
- 50 - Repair and maintenance services
- 70 - Real estate services
- 77 - Agricultural, forestry, horticultural, aquacultural and apicultural services
- 98 - Other community, social and personal services

### Codes

- 45212290 - Repair and maintenance work in connection with sports facilities
- 45259000 - Repair and maintenance of plant
- 45259300 - Heating-plant repair and maintenance work
- 45261900 - Roof repair and maintenance work
- 45261920 - Roof maintenance work
- 50000000 - Repair and maintenance services
- 50324200 - Preventive maintenance services
- 50411200 - Repair and maintenance services of gas meters
- 50412000 - Repair and maintenance services of testing apparatus
- 50413000 - Repair and maintenance services of checking apparatus
- 50531200 - Gas appliance maintenance services
- 50700000 - Repair and maintenance services of building installations
- 50710000 - Repair and maintenance services of electrical and mechanical building installations
- 50711000 - Repair and maintenance services of electrical building installations
- 50712000 - Repair and maintenance services of mechanical building installations
- 50720000 - Repair and maintenance services of central heating
- 50760000 - Repair and maintenance of public conveniences
- 50883000 - Repair and maintenance services of catering equipment
- 70331000 - Residential property services
- 70332000 - Non-residential property services
- 70332300 - Industrial property services
- 77313000 - Parks maintenance services
- 77314000 - Grounds maintenance services
- 77320000 - Sports fields maintenance services
- 98371111 - Cemetery maintenance services

## Release History

- 11 Dec 2024 at 10:27 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/039863-2024
- 6 Sep 2021 at 15:25 - Tender - Tender Notice - https://www.find-tender.service.gov.uk/Notice/015266-2021
- 6 Sep 2021 at 15:25 - TenderUpdate - Tender Notice - https://www.find-tender.service.gov.uk/Notice/022076-2021
- 7 Apr 2021 at 15:32 - Planning - Planning Notice - https://www.find-tender.service.gov.uk/Notice/007131-2021

## Notice URLs

- http://www.aberdeenshire.gov.uk
- http://www.hse.gov.uk/pubns/hse40.pdf
- http://www.publiccontractsscotland.gov.uk
- https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000648700
- https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00232

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-02a34c. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-02a34c.json.