--- title: "Provision of a Backup Contractor for the Reactive Repairs & Maintenance Service" ocid: "ocds-h6vhtk-02a737" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-02a737" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-02a737.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-02a737.json" source: "Find A Tender Service" current_stage: "Award" buyer: "LONDON BOROUGH OF HILLINGDON" published: "2021-06-08" --- # Provision of a Backup Contractor for the Reactive Repairs & Maintenance Service Buyer: LONDON BOROUGH OF HILLINGDON Current stage: Award OCID: ocds-h6vhtk-02a737 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-02a737) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-02a737.json) ## Summary The London Borough of Hillingdon is currently in the active stage of a public procurement process for the provision of a Backup Contractor for its Reactive Repairs & Maintenance Service. This procurement falls under the works category, specifically focusing on building completion work, with an estimated budget of £800,000. The tender, which is set to conclude with submissions due by 17th May 2021, involves managing a diverse portfolio of over 10,000 housing properties and approximately 200 corporate buildings across the London Borough of Hillingdon. The chosen contractor will need to respond promptly to work orders, typically within 20 working days, through an open procurement method. The contract is anticipated to last for up to three years, with potential extensions based on satisfactory performance. Businesses involved in construction-related services, particularly those specialising in brick and masonry works, plumbing, external works, carpentry, plasterwork, painting, and decorating, will find significant opportunities here. Contractors looking to compete should prepare to demonstrate their capability to meet stringent timeframes, as certain works will involve sensitive deadlines dictated by legal and customer complaints. Participation in this tender could lead to a substantial annual workload, but it is essential for bidders to understand that the Borough does not guarantee a fixed volume of work, thus requiring a flexible approach to contract fulfilment and service delivery. ## Notice The portfolio of properties will consist of a mixture of houses, bungalows, blocks of flats, tower blocks and sheltered housing schemes and corporate buildings of various types, construction, and ages. The Council has a legal responsibility to maintain these properties to keep them in good working order and undertake repairs as and when they are required. With over 10,000 properties within the Housing stock and approximately 200 corporate buildings, a requirement exists for a multi-disciplined contractor to perform a backup function to Hillingdon's Reactive Repairs and Maintenance Service department (DLO) and undertake various work orders that are required to be completed within 20 working days of issue. Complaint, legal and disrepair work will have sensitive time frames for works to be completed and these must be fully complied with. The works will be for the following trade related areas below. * Brick & Masonry Works * External Works * Concrete works (for Path repairs) * Carpentry & Joinery * Plasterwork & other floor, wall & Ceiling finishes * Painting & Decorating * Plumbing The proposed contract will be based upon the National Housing Maintenance Forum M3NHF Schedule of Rates version 7.2, the specifications of workmanship and materials and the relevant SOR rates for each element of the required services. The rates are to include for all preliminaries, overheads, and profits. As part of their tender submission, contractors are required to tender a single Minus percentage adjustment to these rates. The Council's annual spend on works issued to external contractors for the above service is approximately PS160,000 per annum. Contractors should be aware, however, that the London Borough of Hillingdon does not provide any guarantees or assurances in respect of the annual value or volumes of work, if any, which will be procured under this proposed contract. ### Lot Information Lot 1 The portfolio of properties will consist of a mixture of houses, bungalows, blocks of flats, tower blocks and sheltered housing schemes and corporate buildings of various types, construction, and ages. The Council has a legal responsibility to maintain these properties to keep them in good working order and undertake repairs as and when they are required. With over 10,000 properties within the Housing stock and approximately 200 corporate buildings, a requirement exists for a multi-disciplined contractor to perform a backup function to Hillingdon's Reactive Repairs and Maintenance Service department (DLO) and undertake various work orders that are required to be completed within 20 working days of issue. Complaint, legal and disrepair work will have sensitive time frames for works to be completed and these must be fully complied with. The works will be for the following trade related areas below. * Brick & Masonry Works * External Works * Concrete works (for Path repairs) * Carpentry & Joinery * Plasterwork & other floor, wall & Ceiling finishes * Painting & Decorating * Plumbing The proposed contract will be based upon the National Housing Maintenance Forum M3NHF Schedule of Rates version 7.2, the specifications of workmanship and materials and the relevant SOR rates for each element of the required services. The rates are to include for all preliminaries, overheads, and profits. As part of their tender submission, contractors are required to tender a single Minus percentage adjustment to these rates. The Council's annual spend on works issued to external contractors for the above service is approximately PS160,000 per annum. Contractors should be aware, however, that the London Borough of Hillingdon does not provide any guarantees or assurances in respect of the annual value or volumes of work, if any, which will be procured under this proposed contract. Options: The Council intends to award a contract for these services for a period of up to three (3) years with an option to extend for up to a further one (1) plus one (1) years subject to agreement and satisfactory performance Renewal: The Council intends to award a contract for these services for a period of up to three (3) years with an option to extend for up to a further one (1) plus one (1) years subject to agreement and satisfactory performance ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/012882-2021 | | Notice type | Tender Notice | | Procurement type | Standard | | Procurement category | Works | | Procurement method | Open | | Procurement method details | Open procedure | | Tender suitability | Not specified | | Awardee scale | Not specified | | All stages | Tender, Award | ## Dates | Field | Value | | --- | --- | | Publication date | 8 Jun 2021 | | Submission deadline | 17 May 2021 | | Future notice date | Not specified | | Award date | 8 Jun 2021 | | Contract period | Not specified | | Recurrence | 3-5 Years | ## Values | Field | Value | | --- | --- | | Tender value | £800,000 | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Cancelled | | Lots status | Cancelled | | Awards status | Unsuccessful | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | LONDON BOROUGH OF HILLINGDON | | Locality | HILLINGDON | | Post town | Not specified | | Postcode | LON DON | | Country | Not specified | | ITL 1 | Not specified | | ITL 2 | Not specified | | ITL 3 | Not specified | | Local authority | Not specified | | Electoral ward | Not specified | | Westminster constituency | Not specified | | Delivery location | TLI74 Harrow and Hillingdon | ## CPV Codes ### Divisions - 45 - Construction work ### Codes - 45400000 - Building completion work - 45410000 - Plastering work - 45420000 - Joinery and carpentry installation work - 45430000 - Floor and wall covering work - 45440000 - Painting and glazing work - 45450000 - Other building completion work ## Release History - 8 Jun 2021 at 21:45 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/012882-2021 - 16 Apr 2021 at 21:55 - Tender - Tender Notice - https://www.find-tender.service.gov.uk/Notice/008134-2021 ## Notice URLs - http://www.capitalesourcing.com - http://www.hillingdon.gov.uk ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-02a737. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-02a737.json.