---
title: "System for Case Note Release and Overseas visitors"
ocid: "ocds-h6vhtk-02a7dc"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-02a7dc"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-02a7dc.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-02a7dc.json"
source: "Find A Tender Service"
current_stage: "Planning"
buyer: "DONCASTER AND BASSETLAW TEACHING HOSPITALS FOUNDATION TRUST"
published: "2021-04-20"
---

# System for Case Note Release and Overseas visitors

Buyer: DONCASTER AND BASSETLAW TEACHING HOSPITALS FOUNDATION TRUST  
Current stage: Planning  
OCID: ocds-h6vhtk-02a7dc

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## Summary

The Doncaster and Bassetlaw Teaching Hospitals NHS Foundation Trust is planning to initiate a procurement process for a database/SQL system designated for Case Note Release and Overseas Visitors. The procurement, classified under the goods category with a focus on software packages and information systems, is situated in Doncaster, United Kingdom. Interested bidders should express their interest by 12 noon on 7th May 2021, with initial market engagement meetings scheduled to occur the week of 10th May 2021. This process is part of the Trust's efforts to understand the market better before the formal procurement stage, which is expected to be initiated following the expression of interest phase.

This tender presents significant opportunities for businesses specialising in database solutions and healthcare information systems. Companies that provide innovative software solutions, particularly those with experience in NHS-related projects, will find this tender particularly relevant. The Trust aims to engage with potential suppliers not only to clarify requirements but also to inform the future specification based on received feedback. By participating in this initial exploratory phase, businesses can help shape the eventual procurement process, ensuring that they are well-prepared and positioned as competitive candidates for forthcoming contracts.

## Notice

The purpose of publishing this Prior Information Notice is to alert potential bidders of the Doncaster and Bassetlaw Teaching Hospitals NHS Foundation Trust's (DBTH or The Trust) intention to explore solutions, procurement and contracting options. The Trust is looking to procure a database/SQL to serve both Casenote Release and Overseas Visitors. Please email claire.burns1@nhs.net registering your expression of interest. Further information on the requirements of the systems will be sent on once registered. Details of meetings will be agreed once the deadline for expressions of interest has passed.

### Lot Information

Lot 1

Doncaster and Bassetlaw Teaching Hospitals Foundation Trust is looking for a database or SQL solution to serve both Casenote Release and Overseas Visitors. The purpose of publishing this Prior Information Notice is to alert potential bidders of the Doncaster and Bassetlaw Teaching Hospitals NHS Foundation Trust's (DBTH or The Trust) intention to explore solutions, procurement and contracting options. DBTH as a Trust has three hospital sites namely: * Doncaster Royal Infirmary (DRI) * Bassetlaw District General Hospital (BDGH) * Mexborough Montagu Hospital (MMH) By way of background the Trust secured Foundation Trust status in 2004 and teaching status in 2017 we serve a population of 420,000 from its three sites. DBTH has a combined capacity in excess 1000 beds, circa 6000 staff and an annual budget in excess of GBP 300m. The Trust is looking to procure a database/SQL to serve both Casenote Release and Overseas Visitors. Details of potential requirements for the Casenote release are available from claire.burns1@nhs.net The casenote release numbers are approx. 4,000 each year - pre pandemic they were rising. Overseas element has an active database of 2191 patient that is added to, which also currently holds archiving facility for 5898 patients all of which require access to. The patients on the database generate a financial invoice for care received from the Trust. Prior to a formal procurement process taking place DBTH is seeking expression of interests from suppliers who wish to engage in initial exploratory discussions to help the Trust understand the market, and to help formulate a specification and inform any subsequent procurement process. These meetings are not part of any procurement process and will not be evaluated or lead to an appointment as a result. Marketing engagement meetings will follow expressions of interest week commencing 10th May 2021. The meetings will explore options for a specification and methodologies of best practice. The Trust is also keen to explore: * Systems and process available to the Trust to provide this service * Procurement timetable * Contract duration * Contract mobilisation * Savings opportunities * Successes and any pitfalls and risks to be avoided when considering the best way to contract * Increase/decrease in service demand The Trust wishes to engage with the market widely to: * Give the opportunity to help shape the requirements and to help inform the future specification. * Encourage a more responsive market - by giving the market sufficient time to prepare to meet demand e.g. by ensuring the right skills and resources are in place. * Provide the market with an opportunity to ask questions/raise queries and any issues addressed at an early stage. Timescales for expressions of interest: Please contact Claire.burns1@nhs.net with your expression of interest before 12 noon on the 7th May 2021. Meetings will take place week commencing 10th May 2021 - dates and times to be confirmed upon receipt of expression of interest. Timescales of a future procurement will be confirmed following this process. Please direct all enquires to Claire.burns1@nhs.net in the first instance This Prior Information Notice (PIN) is not a call for competition for the purposes of Regulation 26(9) of the Public Contracts regulation 2015. A specific call for competition for this planned procurement is likely to be published by means of a contract notice or via an approved framework

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/008299-2021 |
| Notice type | Planning Notice |
| Procurement type | Standard |
| Procurement category | Goods |
| Procurement method | Not Specified |
| Procurement method details | Not specified |
| Tender suitability | Not specified |
| Awardee scale | Not specified |
| All stages | Planning |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 20 Apr 2021 |
| Submission deadline | Not specified |
| Future notice date | 30 Jun 2021 |
| Award date | Not specified |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Planned |
| Lots status | Planned |
| Awards status | Not specified |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | DONCASTER AND BASSETLAW TEACHING HOSPITALS FOUNDATION TRUST |
| Locality | DONCASTER |
| Post town | Doncaster |
| Postcode | DN2 5LT |
| Country | England |
| ITL 1 | TLE Yorkshire and The Humber |
| ITL 2 | TLE3 South Yorkshire |
| ITL 3 | TLE35 Doncaster |
| Local authority | Doncaster |
| Electoral ward | Wheatley Hills & Intake |
| Westminster constituency | Doncaster Central |
| Delivery location | TLE3 South Yorkshire |

## CPV Codes

### Divisions

- 48 - Software package and information systems

### Codes

- 48000000 - Software package and information systems

## Release History

- 20 Apr 2021 at 08:30 - Planning - Planning Notice - https://www.find-tender.service.gov.uk/Notice/008299-2021

## Notice URLs

- http://www.dbth.nhs.uk

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-02a7dc. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-02a7dc.json.