---
title: "Evacuation Chairs: Supply, Installation, Maintenance, Servicing, Repairs and Training"
ocid: "ocds-h6vhtk-02a891"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-02a891"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-02a891.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-02a891.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "UNIVERSITY OF EDINBURGH"
published: "2021-04-21"
---

# Evacuation Chairs: Supply, Installation, Maintenance, Servicing, Repairs and Training

Buyer: UNIVERSITY OF EDINBURGH  
Current stage: Award  
OCID: ocds-h6vhtk-02a891

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## Summary

The University of Edinburgh initiated a procurement process for a framework agreement titled "Evacuation Chairs: Supply, Installation, Maintenance, Servicing, Repairs and Training." This tender falls under the services category, specifically relevant to repair and maintenance services with a focus on safety equipment. The procurement process involved an open procedure, aiming to establish a single-supplier framework to manage Evacuation Chairs across the University’s estate, ensuring compliance with health and safety regulations. The contract, valued at £87,376.80, was signed on 19 April 2021, with a total anticipated duration of five years, including options for extension.

This tender presents significant opportunities for businesses specialising in safety equipment, particularly those that can supply and maintain Evacuation Chairs. Companies with expertise in providing comprehensive training, maintenance services, and logistical support for safety equipment within educational or public sector environments would be particularly well-suited to compete. Moreover, suppliers capable of integrating training solutions and ongoing servicing are likely to have an advantage in this procurement process governed by rigorous compliance standards.

## Notice

The University of Edinburgh (UoE) is looking to establish a single-supplier framework agreement for comprehensive, integrated Evacuation Chairs management across its Estate to support compliance with PUWER regulations and other related legislation. This contract will cover the supply, installation, maintenance, servicing and repair of the University's portfolio of Evacuation Chairs, as well as appropriate staff training throughout the lifetime of the contract. The agreement will include the renewal of the University's Evacuation Chairs inventory as well as any future purchases, to ensure consistent management across the various locations. This procurement has been conducted via the Public Contracts Scotland - Tender portal (PCS-T). A one stage Open procedure has been applied. Bidders have been asked to self-certify their adherence to the conditions of participation via the ESPD (Scotland) in PCS-T. Specific requirements have been included in the Section III of this Contract Notice.

### Lot Information

Lot 1

The University of Edinburgh (UoE) is looking to establish a single-supplier framework agreement for comprehensive, integrated Evacuation Chairs management across its Estate to support our compliance with PUWER regulations and other related legislation. This contract will cover the supply, installation, maintenance, servicing and repair of the University's portfolio of Evacuation Chairs, as well as appropriate staff training throughout the lifetime of the contract. It is expected that the agreement will include the renewal of the University's Evacuation Chairs inventory as well as any future purchases, to ensure consistent management across the various locations. The key focus of this procurement is to provide a unique, clear, consolidated evacuation solution that can be managed effectively across a variety of locations. The contract will be structured around the following elements: 1) Supply and Installation of Evacuation Chairs as per specification 2) Annual Maintenance, Repair (including reactive) and Re-certification of the UoE Evacuation Chairs portfolio 3) Training For the supply, a manual, i.e. not battery powered solution is sought, covering: downward evacuation (suitable for the majority of UoE buildings) and upward evacuation/all-terrain (as dictated by specific building access & configuration). It is estimated about 175 - 190 chairs will fall within the first category and approximately 5 - 10 should cover the more complex requirements included in the second category. The initial purchase and installation will be phased over a period of approximately 3 months, to allow safe delivery and implementation. In addition to supply & installation, the appointed supplier will be expected to ensure full management of the Evacuation Chairs, providing a comprehensive package including annual inspection, asset management, maintenance, servicing, stair testing, repairs and re-certification in accordance with manufacturer standards and full, continuous compliance to the legislation applicable to Class One Medical Equipment. All the chairs are to be maintained with new, original manufacturer supplied and approved spare parts, to the highest standard by readily available, trained, authorised, competent personnel. Suitable, certified 'Train the Trainer' and Refresher on-site courses for up to 10 no. University staff at one time will also be required as part of the agreement, with the first session delivered at the start of the contract. It is anticipated that a total portfolio of about 200 chairs will be handled throughout the duration of this contract. The proposed overall contractual period is 5 years (an initial period of two years with an option to grant an extension for a further 2 and respectively 1 year periods, 2+2+1). This contract has been tendered on behalf of the University of Edinburgh and all University of Edinburgh Subsidiary Companies. Any and all of the University of Edinburgh's Subsidiary Companies may access and utilise this Contract at any time during the relevant Contract period. Additional information: The tender evaluation has consisted of 3 parts (qualification, technical and commercial) and has also included a sample assessment & virtual demonstration. Details of the evaluation process have been included in the ITT document on PCS-T & updates circulated to bidders via the PCS-T message board. The total contract value is an estimate calculated using the scenarios detailed in the ITT.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/008480-2021 |
| Notice type | Award Notice |
| Procurement type | Framework |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | Not specified |
| Awardee scale | SME |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 21 Apr 2021 |
| Submission deadline | Not specified |
| Future notice date | Not specified |
| Award date | 18 Apr 2021 |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £87,376 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Cancelled |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | UNIVERSITY OF EDINBURGH |
| Locality | EDINBURGH |
| Post town | Edinburgh |
| Postcode | EH1 1HT |
| Country | Scotland |
| ITL 1 | TLM Scotland |
| ITL 2 | TLM1 East Central Scotland |
| ITL 3 | TLM13 City of Edinburgh |
| Local authority | City of Edinburgh |
| Electoral ward | City Centre |
| Westminster constituency | Edinburgh East and Musselburgh |
| Delivery location | TLM75 City of Edinburgh |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | EVACUSCAPE |

## CPV Codes

### Divisions

- 35 - Security, fire-fighting, police and defence equipment
- 50 - Repair and maintenance services

### Codes

- 35110000 - Firefighting, rescue and safety equipment
- 50000000 - Repair and maintenance services

## Release History

- 21 Apr 2021 at 12:25 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/008480-2021

## Notice URLs

- http://www.ed.ac.uk/schools-departments/procurement/supplying
- https://ted.europa.eu/udl?uri=TED:NOTICE:465191-2020:TEXT:EN:HTML
- https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00107

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-02a891. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-02a891.json.