---
title: "YPO - 001082 Product Information Management System (PIM) and Related Services"
ocid: "ocds-h6vhtk-02a908"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-02a908"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-02a908.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-02a908.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "YPO"
published: "2022-04-19"
---

# YPO - 001082 Product Information Management System (PIM) and Related Services

Buyer: YPO  
Current stage: Award  
OCID: ocds-h6vhtk-02a908

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[Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-02a908.json)

## Summary

The Yorkshire Purchasing Organisation (YPO) is engaging in a public procurement process for a Product Information Management System (PIM) and related services, classified under goods in the software package and information systems industry. The tender is currently in the award stage, with a contract value of £800,000, and is set to cover a period from 28 March 2022 to 7 April 2026, with options for extensions up to 2032. Businesses should note that a standstill period of at least 10 calendar days following the award notification allows unsuccessful bidders to challenge the decision before the contract is finalised.

This tender represents a significant opportunity for businesses, particularly those specializing in software as a service (SaaS) and related services. Companies with expertise in product information management, customer service solutions, and enterprise software solutions will be well-suited to compete for this contract. With the potential for a long-term partnership spanning up to 10 years, businesses that can demonstrate quality, customer service excellence, and sustainability practices may find themselves in a strong position to win this contract.

## Notice

YPO are looking for a single Provider to be appointed onto a Contract for the provision of a Software as a Service (SaaS/closed source) Product Information Management System (PIM) to manage YPO's current and future products and services framework base. The PIM is critical to both YPO catalogue production and to the website presentation of products and services, and therefore an essential part of delivering customer satisfaction, along with the buying and selling of YPO's products and services. PIM is used to manage the product data information that is both on the website and in the catalogue.

### Lot Information

Lot 1

YPO are looking for a single Provider to be appointed onto a Contract for the provision of a Software as a Service (SaaS/closed source) Product Information Management System (PIM) to manage YPO's current and future products and services framework base. The PIM is critical to both YPO catalogue production and to the website presentation of products and services, and therefore an essential part of delivering customer satisfaction, along with the buying and selling of YPO's products and services. PIM is used to manage the product data information that is both on the website and in the catalogue. Specific requirements are set out in detail within the tender appendices, "Specification" and "System Requirements" which can be accessed for free through our e-tendering system and searching for the opportunity, "YPO - 001082 Product Information Management System (PIM) and Related Services"

Options: The Contract will cover the period from 8th April 2022 to 7th April 2026 with three options to extend for an additional 24 months respectively. The first decision to extend the contract period will be taken by the end of December 2025 and will be dependent on satisfactory completion of all aspects of the Contract to date, the current market conditions for this category and YPO's contracting structures. The maximum contract period will therefore be 10 years, from 8th April 2022 to 7th April 2032 (subject to an annual review, incorporating price negotiations and KPI performance.)

Renewal: Renewal if required will commence within a year before the Contract End Date.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/010178-2022 |
| Notice type | Planning Notice |
| Procurement type | Standard |
| Procurement category | Goods |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | Not specified |
| Awardee scale | SME |
| All stages | Planning, Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 19 Apr 2022 |
| Submission deadline | 5 Jan 2022 |
| Future notice date | 30 May 2021 |
| Award date | 27 Mar 2022 |
| Contract period | 21 Mar 2022 - 20 Mar 2032 |
| Recurrence | This procurement may need to be repeated before its final contract end date dependent on YPO requirements at that ti |

## Values

| Field | Value |
| --- | --- |
| Tender value | £800,000 |
| Lots value | £600,000 |
| Awards value | Not specified |
| Contracts value | £800,000 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Cancelled |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | YPO |
| Additional buyers | YORKSHIRE PURCHASING ORGANISATION |
| Locality | WAKEFIELD |
| Post town | Wakefield |
| Postcode | WF2 0XE |
| Country | England |
| ITL 1 | TLE Yorkshire and The Humber |
| ITL 2 | TLE4 West Yorkshire |
| ITL 3 | TLE45 Wakefield |
| Local authority | Wakefield |
| Electoral ward | Wrenthorpe and Outwood West |
| Westminster constituency | Wakefield and Rothwell |
| Delivery location | TLE45 Wakefield |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | AGILITY MULTICHANNEL |

## CPV Codes

### Divisions

- 48 - Software package and information systems

### Codes

- 48000000 - Software package and information systems
- 48100000 - Industry specific software package
- 48200000 - Networking, Internet and intranet software package
- 48300000 - Document creation, drawing, imaging, scheduling and productivity software package
- 48480000 - Sales, marketing and business intelligence software package
- 48610000 - Database systems

## Release History

- 19 Apr 2022 at 10:10 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/010178-2022
- 18 Nov 2021 at 18:05 - Tender - Tender Notice - https://www.find-tender.service.gov.uk/Notice/028857-2021
- 19 Oct 2021 at 08:31 - TenderUpdate - Tender Notice - https://www.find-tender.service.gov.uk/Notice/026056-2021
- 18 Oct 2021 at 15:51 - Tender - Tender Notice - https://www.find-tender.service.gov.uk/Notice/025992-2021
- 22 Apr 2021 at 10:18 - Planning - Planning Notice - https://www.find-tender.service.gov.uk/Notice/008599-2021

## Notice URLs

- http://www.ypo.co.uk
- http://www.ypo.co.uk/
- https://procontract.due-north.com
- https://procontract.due-north.com/register?ReadForm
- https://procontract.duenorth.com/register?ReadForm

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-02a908. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-02a908.json.