---
title: "DfC Printed Material"
ocid: "ocds-h6vhtk-02a99b"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-02a99b"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-02a99b.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-02a99b.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "DEPARTMENT FOR COMMUNITIES"
published: "2021-07-08"
---

# DfC Printed Material

Buyer: DEPARTMENT FOR COMMUNITIES  
Current stage: Award  
OCID: ocds-h6vhtk-02a99b

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## Summary

The Department for Communities (DfC) is seeking a single contractor to provide printing services as part of its operational requirements, specifically for the production of printed materials that support various business areas within the department. This procurement process, initiated as a tender, is currently active and is classified under the industry category of services, primarily focusing on printing services. The estimated value of this contract is £2,500,000, with the contract period comprising an initial three years and a potential two-year extension. Bids were required to be submitted by 28th May 2021, with subsequent award decisions expected shortly thereafter.

This tender presents substantial opportunities for printing and communication businesses capable of handling demand-led requirements, particularly those with experience in delivering high-quality printed materials to public sector clients. Companies that can effectively manage both regular and fluctuating printing demands, as well as those adept at integrating delivery and logistics across Northern Ireland and Great Britain, would be well-suited to compete. The successful contractor will have to demonstrate proficiency in contract management, quality service delivery, and contingency planning to meet the department's needs efficiently.

## Notice

The Department for Communities (DfC) provides services through a network of thirty-six Jobs and Benefits Offices. It has centralised benefit offices in Belfast, a pension centre in Carlisle House, Londonderry as well as a number of support branches. It is responsible for the management of Social Security benefits, providing advice, information and help to the public and employers on the whole range of benefits and other services. The DfC requires a single Contractor to provide a Service for the provision of printed material to support the operation of the following business areas within DfC: * Working Age Services Directorate; * Pensions, Disability, Benefit Security and Debt Directorate; * Guidance, Learning and Development Branch; * Debt Management; * Benefit Fraud and Compliance; * Finance Change; * Universal Credit; * Make the Call Wraparound Service; * Standards Assurance Unit; and * Pension Centre. The contract has 1 main area: * Print materials and delivery of them to a specified location in Northern Ireland and/or Great Britain A single supplier will be appointed the Prime Contractor and will be responsible for managing and delivering the entire service. However, suppliers may utilise sub-Contractors to provide certain components as they see fit. DfC printed material forms the basis of the various communications and instructions issued both within the DFC and externally to its customers. It is the main avenue through which customers apply for Social Security benefits. Legislation dictates that the DFC has to have a supply of its printed material available in a specific format by a specific date in specified outlets, including outlets in Great Britain (GB). The distribution of printed material within the DfC is demand led and therefore difficult to forecast. This means it is necessary to store forms for quick distribution to business areas. There are also occasions when a Government initiative is launched which results in an abnormal and urgent demand for the supply of printed material. In contrast, other Government initiatives may lead to the removal of the need for certain materials such as application forms which could move wholly or partially on-line. There can be no guarantee of printed material volumes or continuity of a particular form. Neither CPD nor the DfC can give any guarantee as to the volume of work commissioned during the contract period.

### Lot Information

Lot 1

The Department for Communities (DfC) provides services through a network of thirty-six Jobs and Benefits Offices. It has centralised benefit offices in Belfast, a pension centre in Carlisle House, Londonderry as well as a number of support branches. It is responsible for the management of Social Security benefits, providing advice, information and help to the public and employers on the whole range of benefits and other services. The DfC requires a single Contractor to provide a Service for the provision of printed material to support the operation of the following business areas within DfC: * Working Age Services Directorate; * Pensions, Disability, Benefit Security and Debt Directorate; * Guidance, Learning and Development Branch; * Debt Management; * Benefit Fraud and Compliance; * Finance Change; * Universal Credit; * Make the Call Wraparound Service; * Standards Assurance Unit; and * Pension Centre. The contract has 1 main area: * Print materials and delivery of them to a specified location in Northern Ireland and/or Great Britain A single supplier will be appointed the Prime Contractor and will be responsible for managing and delivering the entire service. However, suppliers may utilise sub-Contractors to provide certain components as they see fit. DfC printed material forms the basis of the various communications and instructions issued both within the DFC and externally to its customers. It is the main avenue through which customers apply for Social Security benefits. Legislation dictates that the DFC has to have a supply of its printed material available in a specific format by a specific date in specified outlets, including outlets in Great Britain (GB). The distribution of printed material within the DfC is demand led and therefore difficult to forecast. This means it is necessary to store forms for quick distribution to business areas. There are also occasions when a Government initiative is launched which results in an abnormal and urgent demand for the supply of printed material. In contrast, other Government initiatives may lead to the removal of the need for certain materials such as application forms which could move wholly or partially on-line. There can be no guarantee of printed material volumes or continuity of a particular form. Neither CPD nor the DfC can give any guarantee as to the volume of work commissioned during the contract period.

Options: 3 years initial period + 2 years extension option

Renewal: 3 years (initial period) + 2 years (extension option)

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/015800-2021 |
| Notice type | Tender Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | Not specified |
| Awardee scale | SME |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 8 Jul 2021 |
| Submission deadline | 28 May 2021 |
| Future notice date | Not specified |
| Award date | 5 Jul 2021 |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £2,500,000 |
| Lots value | £2,500,000 |
| Awards value | Not specified |
| Contracts value | £2,500,000 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Cancelled |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | DEPARTMENT FOR COMMUNITIES |
| Locality | BELFAST |
| Post town | Northern Ireland |
| Postcode | BT3 9ED |
| Country | Northern Ireland |
| ITL 1 | TLN Northern Ireland |
| ITL 2 | TLN0 Northern Ireland |
| ITL 3 | TLN06 Belfast |
| Local authority | Belfast |
| Electoral ward | Sydenham |
| Westminster constituency | Belfast East |
| Delivery location | TLN Northern Ireland |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | MINPRINT HOLDINGS |

## CPV Codes

### Divisions

- 79 - Business services: law, marketing, consulting, recruitment, printing and security

### Codes

- 79810000 - Printing services

## Release History

- 8 Jul 2021 at 08:04 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/015800-2021
- 23 Apr 2021 at 13:04 - Tender - Tender Notice - https://www.find-tender.service.gov.uk/Notice/008746-2021

## Notice URLs

- https://etendersni.gov.uk/epps/home.do
- https://minprint.co.uk/
- https://www.communities-ni.gov.uk/
- https://www.finance-ni.gov.uk/sites/default/
- https://www.finance-ni.gov.uk/topics/procurement

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-02a99b. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-02a99b.json.