---
title: "Secure Offsite Storage of Records and Records Management"
ocid: "ocds-h6vhtk-02a9c8"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-02a9c8"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-02a9c8.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-02a9c8.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "PROCUREMENT AND LOGISTICS SERVICE"
published: "2021-08-03"
---

# Secure Offsite Storage of Records and Records Management

Buyer: PROCUREMENT AND LOGISTICS SERVICE  
Current stage: Award  
OCID: ocds-h6vhtk-02a9c8

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[Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-02a9c8.json)

## Summary

The procurement process involves the Business Services Organisation Procurement and Logistics Service as the central purchasing body for a contract titled "Secure Offsite Storage of Records and Records Management" within the records management industry category. This contract, located in Belfast, has been awarded and is valued at approximately GBP 18,375,588 over a potential four-year period. The procurement was conducted through an open procedure, and it emphasised a mix of price and quality, with bids accepted until May 24, 2021.

This tender presents significant opportunities for businesses specialising in records management services, particularly small to medium-sized enterprises (SMEs) capable of providing secure offsite storage solutions. The competitive environment suggests that firms with experience in high-quality service delivery, alongside a robust understanding of compliance standards, would be well-suited to participate. With the potential for contract extensions, this may also provide a stable prospect for services that align with the requirements of several health and social care trusts in Northern Ireland.

## Notice

Secure Offsite Storage of Records and Records Management

### Lot Information

Lot 1

Secure Offsite Storage of Records and Records Management. Additional information: The estimated value per annum is GBP 3 341 016.The estimated value for 4 years would then be GBP 13 364 064.SS17ac - Commercial Conditions of Contract for Services Contracts also allows for up to three further extension periods, each of 6 months total GBP 5 011 524.Therefore the total estimated value is GBP 18 375 588.

Options: Possible 18 months emergency extension

Renewal: This Framework Agreement is subject to renewal dependent on client requirements.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/018632-2021 |
| Notice type | Tender Notice |
| Procurement type | Framework |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | Not specified |
| Awardee scale | SME |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 3 Aug 2021 |
| Submission deadline | 24 May 2021 |
| Future notice date | Not specified |
| Award date | 27 Jul 2021 |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £18,375,588 |
| Lots value | £18,375,588 |
| Awards value | Not specified |
| Contracts value | £18,375,588 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Cancelled |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | PROCUREMENT AND LOGISTICS SERVICE |
| Additional buyers | BELFAST HEALTH AND SOCIAL CARE TRUST; BUSINESS SERVICES ORGANISATION; NI AMBULANCE SERVICE TRUST; NI BLOOD TRANSFUSION SERVICE; NI FIRE AND RESCUE SERVICES; NI GUARDIAN AD LITEM AGENCY; NI MEDICAL AND DENTAL TRAINING AGENCY; NI PATIENT CLIENT COUNCIL; NI PRACTICE AND EDUCATION COUNCIL FOR NURSING AND MIDWIFERY; NI PUBLIC HEALTH AGENCY; NI REGULATION AND QUALITY IMPROVEMENT AUTHORITY; NI SOCIAL CARE COUNCIL; NORTHERN HEALTH AND SOCIAL CARE TRUST; REGIONAL HEALTH AND SOCIAL CARE BOARD; SOUTH EASTERN HEALTH AND SOCIAL CARE TRUST; SOUTHERN HEALTH AND SOCIAL CARE TRUST; WESTERN HEALTH AND SOCIAL CARE TRUST |
| Locality | BELFAST |
| Post town | Northern Ireland |
| Postcode | BT12 6HU |
| Country | Northern Ireland |
| ITL 1 | TLN Northern Ireland |
| ITL 2 | TLN0 Northern Ireland |
| ITL 3 | TLN0E Lisburn and Castlereagh |
| Local authority | Lisburn and Castlereagh |
| Electoral ward | Wallace Park |
| Westminster constituency | Lagan Valley |
| Delivery location | TLN0 Northern Ireland |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 4 |
| Supplier names | COASTWAYS RECORDS MANAGEMENT; FILESERVICE; JOHN MORGAN SONS; OASIS GROUP NI |

## CPV Codes

### Divisions

- 79 - Business services: law, marketing, consulting, recruitment, printing and security

### Codes

- 79996100 - Records management

## Release History

- 3 Aug 2021 at 14:15 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/018632-2021
- 23 Apr 2021 at 16:04 - Tender - Tender Notice - https://www.find-tender.service.gov.uk/Notice/008791-2021

## Notice URLs

- https://etendersni.gov.uk/epps

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-02a9c8. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-02a9c8.json.