--- title: "Tender for the Provision of a Schools Management Information System" ocid: "ocds-h6vhtk-02a9ee" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-02a9ee" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-02a9ee.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-02a9ee.json" source: "Find A Tender Service" current_stage: "Award" buyer: "ACADEMIES ENTERPRISE TRUST" published: "2021-08-23" --- # Tender for the Provision of a Schools Management Information System Buyer: ACADEMIES ENTERPRISE TRUST Current stage: Award OCID: ocds-h6vhtk-02a9ee [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-02a9ee) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-02a9ee.json) ## Summary Academies Enterprise Trust, located in London, is conducting a procurement process titled "Tender for the Provision of a Schools Management Information System." This active tender falls under the educational software development services category, with a total value of £20,000,000. The procurement method is open, allowing for a wide range of suppliers to submit their proposals. The tender period is set to conclude on 7th June 2021, with a service implementation deadline prior to 1st April 2022 for 57 academies spread across England and Wales. A Supplier Briefing Event is scheduled for 7th May 2021, providing potential bidders with crucial information about the requirements. This tender represents a significant opportunity for businesses specialising in educational software services, cloud-based solutions, and IT support services. Companies that can deliver robust, scalable management information systems that meet the unique needs of multi-academy trusts would be particularly well-suited to compete. Given that the successful supplier will undertake not just software provision but also integration, training, and ongoing support, businesses with experience in educational technology and project management in the public sector may find this an advantageous avenue for growth and collaboration. ## Notice AET is a multi academy trust comprising of 57 academies with a mixture of primary, secondary and special schools. We are seeking a supplier to provide a hosted cloud based Schools Management Information System for all our academies. The MIS will be accessed over the internet and hosted in the cloud with the service provider providing the hosting, MIS solution, helpdesk support and maintenance. The successful tenderer will be required to undertake the implementation of the new solution to all 57 academies plus our head office team prior to the system going live as the sole solution within the trust from 1 April 2022. Full tender documentation including specification can be downloaded from www.mytenders.co.uk at no cost. Perspective bidders are invited to a Supplier Briefing Event on 7 May 2021 commencing at 12.30pm BST. This event will be held virtually and further details are within the tender documentation. ### Lot Information Lot 1 The Trust is seeking to procure a software as a service based Schools Management Information System for our current 57 academies. Our total number of academies comprises of primary, secondary and special schools and we are looking to procure a single MIS solution for all academies along with use at our head office by our Business Intelligence team. The product must be capable of supporting the operational, educational and administrative needs of our academies across the three phases of the education sector in a single solution. The successful supplier will be responsible for the implementation of the system in the 6 month period prior to the go live date of this contract (from September 2021 to 31 March 2022) including but not limited to the migration of data from our current MIS systems including all historical pupil data, training, programme management, configuration, integration with third party software and the Trust's Data Lake, customisation, support and documentation as well as for all the provision of all services during the duration of the contract including but not limited to hosting, software, helpdesk support, product development in line with Trust and regulatory requirements and ongoing training. A detailed specification is included within the tender documentation. A supplier briefing event is to be held on 7 May 2021 from 12.30 BST and details are included within the tender documentation. This event will be held virtually and recorded and made available to all tenderers after the event. Renewal: The contract is initially for a period of 3 years from 1 April 2022 with the option to extend for up to a further 2 years on either a 1+1 year basis or a 2 year basis ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/020602-2021 | | Notice type | Tender Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Open | | Procurement method details | Open procedure | | Tender suitability | Not specified | | Awardee scale | Not specified | | All stages | Tender, Award | ## Dates | Field | Value | | --- | --- | | Publication date | 23 Aug 2021 | | Submission deadline | 7 Jun 2021 | | Future notice date | Not specified | | Award date | 23 Aug 2021 | | Contract period | Not specified | | Recurrence | Yes - if the tender extension option is taken up then the next tender will be issued in 2025 or 2026 depending on the length of extension option. If the extension option is not taken up then the next tender will be issued in 2024 | ## Values | Field | Value | | --- | --- | | Tender value | £20,000,000 | | Lots value | £2,000,000 | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Cancelled | | Lots status | Cancelled | | Awards status | Unsuccessful | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | ACADEMIES ENTERPRISE TRUST | | Locality | LONDON | | Post town | North West London | | Postcode | NW1 1UB | | Country | England | | ITL 1 | TLI London | | ITL 2 | TLI3 Inner London - West | | ITL 3 | TLI36 Camden | | Local authority | Camden | | Electoral ward | St Pancras & Somers Town | | Westminster constituency | Holborn and St Pancras | | Delivery location | TLC North East (England), TLE Yorkshire and The Humber, TLF East Midlands (England), TLG West Midlands (England), TLH East (England), TLI London, TLJ South East (England), TLJ3 Hampshire and Isle of Wight, TLJ4 Kent, TLK South West (England), TLL Wales | ## CPV Codes ### Divisions - 72 - IT services: consulting, software development, Internet and support - 80 - Education and training services ### Codes - 72200000 - Software programming and consultancy services - 72212190 - Educational software development services - 72300000 - Data services - 72600000 - Computer support and consultancy services - 80100000 - Primary education services - 80200000 - Secondary education services - 80340000 - Special education services ## Release History - 23 Aug 2021 at 10:45 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/020602-2021 - 26 Apr 2021 at 07:55 - Tender - Tender Notice - https://www.find-tender.service.gov.uk/Notice/008829-2021 ## Notice URLs - http://www.academiesenterprisetrust.org - http://www.mytenders.co.uk - https://www.gov.uk/government/publications/public-procurement-review-service-scope-and-remit - https://www.mytenders.co.uk/search/Search_AuthProfile.aspx?ID=AA28989 ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-02a9ee. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-02a9ee.json.