---
title: "Comprehensive Total Facilities Management of the University of Southampton Primary Data Centre"
ocid: "ocds-h6vhtk-02aac9"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-02aac9"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-02aac9.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-02aac9.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "UNIVERSITY OF SOUTHAMPTON"
published: "2022-02-10"
---

# Comprehensive Total Facilities Management of the University of Southampton Primary Data Centre

Buyer: UNIVERSITY OF SOUTHAMPTON  
Current stage: Award  
OCID: ocds-h6vhtk-02aac9

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## Summary

The University of Southampton is seeking qualified service providers for the "Comprehensive Total Facilities Management of the University of Southampton Primary Data Centre" contract. This procurement process, classified under the CPV code 72514100, involves facilities management services involving computer operation. The tender is currently active, and submissions must be made electronically via the In-Tend portal by 28 May 2021. The featured location is Fareham, Hampshire, with the contract intended to support critical business operations at the university's main data centre. The total contract value is approximately £3,300,000, with a contract period commencing on 1 March 2022 and ending on 28 February 2029, inclusive of potential extensions. 

Potential suppliers have a valuable opportunity to collaborate with a distinguished educational institution while enhancing their market presence. Companies specialising in facilities management, engineering services, security, cleaning, grounds maintenance, waste management, and building fabric maintenance would be particularly well-suited to compete for this contract. Meeting the requisite technical and financial eligibility criteria, including a minimum turnover of £5,000,000 and specific insurance levels, is essential for those interested in this procurement. Engaging with such extensive service provisions can significantly contribute to business growth in the competitive procurement landscape.

## Notice

The University of Southampton was previously seeking suitably experienced service providers who were able to successfully manage the University of Southampton's primary data centre at Astro House. This site is the University of Southampton's main data centre and houses business-critical IT equipment that is used to provide business and operational continuity throughout the entire organisation. Services under the scope of this contract include; * Engineering Services - to include a dedicated on-site engineer * Security Services * Cleaning Services * Grounds and Garden Maintenance Services * Waste Services * Building Fabric Maintenance * Full maintenance of the equipment register

### Lot Information

Lot 1

The University of Southampton was seeking suitably experienced service providers who were able to successfully manage the University of Southampton's primary data centre at Astro House. This site is the University of Southampton's main data centre and houses business-critical IT equipment that is used to provide business and operational continuity throughout the entire organisation. The service proposal includes the comprehensive management of services at the location and will include, but is not limited to, the following: * Engineering Services - to include a dedicated on-site engineer * Security Services - Manned security is to be provided 24 hours per day 365 days per year * Cleaning Services - to be provided Monday to Friday * Grounds and Garden Maintenance Services - as detailed in annex 4 of the Service Specification (File 4) * Waste Services - as detailed in annex 5 of the Service Specification (File 4) * Building Fabric Maintenance - To maintain the building specification as per the requirements set out in Annex 6 of the Service Specification (File 4) * Full maintenance of the equipment register - The on-site engineer will maintain, on site, a stock of critical spares to support repairs of the mechanical and electrical equipment and infrastructure This is a fully comprehensive contract and a limit is set of PS10,000 per single instance of repair and replacement of parts, not including consumable maintenance items. Details of any item exceeding this limit will be presented to the University for consideration. The elements listed below do not require a fully comprehensive support and the university is seeking proposals from bidders to provide these services on a cost effect basis: * Cleaning services * Pest control * Landscaping * Waste services * Building maintenance, for which a limit of responsive first fix is set at PS1,500 per single instance of repair or replacement of damaged or defective items. Planned Preventative Maintenance (PPM) Requirements All assets shall be serviced based on the general standards and guidance as contained within the SFG20 for data centres. The SFG standard has been selected due to its regular use in the M&E sector thereby enabling transparency in the University's requirements and continuity in both service and contract management procedures. https://www.sfg20.co.uk/

Renewal: This contract is subject to renewal upon expiry of the initial term and any possible extensions. Details surrounding the contract term can be found within File 2 of the tender documentation - Selection Stage Scope, Guidance and Instructions (section 2.6). The formal renewal process surrounding this contract will take place prior to the full contract term ending. At this point, a new service provider will be formally procured to resume contractual performance before the next scheduled iteration of this service requirement continues.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/003850-2022 |
| Notice type | Tender Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Selective |
| Procurement method details | Restricted procedure |
| Tender suitability | Not specified |
| Awardee scale | Large |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 10 Feb 2022 |
| Submission deadline | 27 May 2021 |
| Future notice date | Not specified |
| Award date | 4 Oct 2021 |
| Contract period | 1 Mar 2022 - 28 Feb 2029 |
| Recurrence | This contract is subject to renewal upon expiry of the initial term and/or any possible extensions thereafter. Specific details surrounding the contract term can be found within File 2 - Selection Stage Scope, Guidance and Instructions (section 2.6) of the tender documentation. |

## Values

| Field | Value |
| --- | --- |
| Tender value | £3,300,000 |
| Lots value | £3,300,000 |
| Awards value | Not specified |
| Contracts value | £3,368,005 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Cancelled |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | UNIVERSITY OF SOUTHAMPTON |
| Locality | SOUTHAMPTON |
| Post town | Southampton |
| Postcode | SO17 1BJ |
| Country | England |
| ITL 1 | TLJ South East (England) |
| ITL 2 | TLJ3 Hampshire and Isle of Wight |
| ITL 3 | TLJ32 Southampton |
| Local authority | Southampton |
| Electoral ward | Portswood |
| Westminster constituency | Southampton Test |
| Delivery location | TLJ35 South Hampshire |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | BGIS GLOBAL INTEGRATED SOLUTIONS |

## CPV Codes

### Divisions

- 72 - IT services: consulting, software development, Internet and support

### Codes

- 72514100 - Facilities management services involving computer operation
- 72514300 - Facilities management services for computer systems maintenance

## Release History

- 10 Feb 2022 at 12:52 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/003850-2022
- 27 Jul 2021 at 17:14 - Tender - Tender Notice - https://www.find-tender.service.gov.uk/Notice/009048-2021
- 10 May 2021 at 10:24 - TenderUpdate - Tender Notice - https://www.find-tender.service.gov.uk/Notice/010097-2021

## Notice URLs

- https://in-tendhost.co.uk/universityofsouthampton
- https://in-tendhost.co.uk/universityofsouthampton/aspx/Home
- https://www.bgis.com/
- https://www.sfg20.co.uk/
- https://www.southampton.ac.uk/

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-02aac9. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-02aac9.json.