---
title: "Legal Case Management System"
ocid: "ocds-h6vhtk-02ab47"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-02ab47"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-02ab47.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-02ab47.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "CUMBRIA COUNTY COUNCIL"
published: "2021-10-01"
---

# Legal Case Management System

Buyer: CUMBRIA COUNTY COUNCIL  
Current stage: Award  
OCID: ocds-h6vhtk-02ab47

[View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-02ab47)  
[Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-02ab47.json)

## Summary

Cumbria County Council is seeking tenders for a "Legal Case Management System" aimed at providing a document management, file management, and time recording software system. This procurement is classified under the goods category and falls within the software package and information systems industry. The tender process is currently at the active stage, with a submission deadline on the 1st of June 2021. The Council’s legal team relies on this system to maintain efficient service delivery amidst evolving operational requirements.

This tender presents an excellent opportunity for software development companies, especially those specialising in legal or document management systems. Businesses that can provide user-friendly, adaptable solutions capable of integrating with existing government systems are particularly well-suited to compete. Companies that are conscientious about diversity and inclusion may also find favour, as the Council encourages participation from diverse business communities. This contract, valued at £175,000, offers a maximum duration of two years, with potential for extensions, representing a significant opportunity for sustainable business growth.

## Notice

Cumbria County Council is inviting tenders from suitably qualified suppliers to provide a Legal Services document management, file management and time recording software system. To ensure that Legal Services can continue to discharge its statutory function with HMCTS, serving the organisation and the communities in Cumbria, it is critical that it can continue to practice with a case management system and provide an efficient and effective service

### Lot Information

Lot 1

Cumbria County Council is inviting tenders from suitably qualified suppliers to provide a Legal Services document management, file management and time recording software system. To ensure that Legal Services can continue to discharge its statutory function with HMCTS, serving the organisation and the communities in Cumbria, it is critical that it can continue to practice with a case management system and provide an efficient and effective service. The purpose of the software system will be to provide a comprehensive, cost effective and reliable solution. The product should be able to work on multiple devices, user friendly, adaptable to local government requirements, easily configurable and compliant to GDPR standards. In addition, integration with HMCTS online systems is now deemed essential especially in terms of operating remotely because of the pandemic, and the emergence of new remote ways of working. Now is the time to identify a new system that enables new ways of working, that not only improves our service but also enhances it whilst maintaining our access to historical live cases with a new system that is not only fit for purpose but has built in efficiencies. The Council proposes to enter into the Contract for a maximum period of two years with a possible extension of three 12 months (2+1+1+1) with the successful Tenderer Additional information: Suppliers wishing to express an interest and obtain access to the tender documents should go to www.the-chest.org.uk and click on current opportunities from the navigation area on the left of the screen. On the next screen enter the contract Reference (DN540665) in the box labelled 'contains' then click search. Click on the Blue link for the contract title to view the opportunity. To express an interest you will need to login. If you are not already registered on the www.the-chest.org.uk you will need to return to the home page and click on Register. Register FREE link in the navigation area on the left of the screen. Registration is free of charge and your username and password will be emailed to you. Cumbria County Council is fully supportive of all aspects of diversity including ethnicity, race, religion, age, disability and sexual orientation. In this respect Cumbria County Council welcomes expressions of interest from ethnic minority, disabled and other diverse business communities and the voluntary sector. Economic operators are therefore required to fully comply with all statutory obligations/applicable legislation and there will be a requirement to participate in the Authority's supplier audits on all aspects of diversity. The Contracting Authority expressly reserves the right: (i) not to award any contract as a result of the procurement process commenced by publication of this notice; and (ii) to make whatever changes it may see fit to the content and structure of the tendering competition; and in no circumstances will the Contracting Authority be liable for any costs incurred by the candidates.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/024497-2021 |
| Notice type | Tender Notice |
| Procurement type | Standard |
| Procurement category | Goods |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | Not specified |
| Awardee scale | Large |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 1 Oct 2021 |
| Submission deadline | 1 Jun 2021 |
| Future notice date | Not specified |
| Award date | 24 Aug 2021 |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £175,000 |
| Lots value | £175,000 |
| Awards value | Not specified |
| Contracts value | £236,200 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Cancelled |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | CUMBRIA COUNTY COUNCIL |
| Locality | CARLISLE |
| Post town | Carlisle |
| Postcode | CA1 1RD |
| Country | England |
| ITL 1 | TLD North West (England) |
| ITL 2 | TLD1 Cumbria |
| ITL 3 | TLD13 Cumberland |
| Local authority | Cumberland |
| Electoral ward | Castle |
| Westminster constituency | Carlisle |
| Delivery location | TLD1 Cumbria |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | DPS SOFTWARE |

## CPV Codes

### Divisions

- 48 - Software package and information systems

### Codes

- 48000000 - Software package and information systems

## Release History

- 1 Oct 2021 at 15:34 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/024497-2021
- 28 Apr 2021 at 15:18 - Tender - Tender Notice - https://www.find-tender.service.gov.uk/Notice/009174-2021

## Notice URLs

- http://www.cumbria.gov.uk/
- https://www.the-chest.org.uk

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-02ab47. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-02ab47.json.