--- title: "E-ROSTERING" ocid: "ocds-h6vhtk-02abb4" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-02abb4" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-02abb4.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-02abb4.json" source: "Find A Tender Service" current_stage: "Tender" buyer: "DORSET HEALTH CARE UNIVERSITY NHS FOUNDATION TRUST" published: "2021-04-29" --- # E-ROSTERING Buyer: DORSET HEALTH CARE UNIVERSITY NHS FOUNDATION TRUST Current stage: Tender OCID: ocds-h6vhtk-02abb4 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-02abb4) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-02abb4.json) ## Summary Dorset Healthcare University NHS Foundation Trust is seeking bidders for an Electronic Rostering System to enhance their operational management of staffing. This tender, titled "E-ROSTERING," falls under the industry category of time accounting or human resources software development services, with a total contract value of £1,000,000. The procurement is currently at the active tender stage, with submissions due by 4th June 2021. The project is expected to deliver a solution supporting staffing logistics in the Dorset and Somerset region, promoting compliance and efficiency in workforce management. This opportunity is particularly suited for small to medium enterprises (SMEs) with capabilities in software development for healthcare applications. Companies specialising in electronic rostering systems, staffing solutions, and software integration are encouraged to participate. Given the scale of the contract and its implications for operational efficiency, successful bidders could secure a significant foothold in the healthcare sector, fostering growth through long-term partnerships and potential contract renewals. ## Notice Dorset Healthcare University NHS Foundation Trust requires an Electronic Rostering System. The system will provide a robust dashboard to support operational management, with staffing information at ward, division and Trust level. This will provide key assurance on safe and effective use of rostering across the trust. The system will include real time acuity and dependency scoring, providing accurate information regarding workload demand. This will allow nurse staffing to be effectively aligned with variations in demand in a flexible and informed way. With the potential of 7 day working for more services, the need for a proven e-rostering system to cater for more than just nursing will be imperative, for efficient and effective use of the whole staffing resource including a very active Bank staffing department. ### Lot Information Lot 1 There is a business and clinical need to replace (or upgrade the existing) electronic rostering system in Dorset HealthCare. Electronic rostering is the most efficient method of planning and tracking trust staffing against service requirements and has steadily increased its importance as a core system within the Trust. The new system will provide a robust user dashboard to support operational management, with visible nurse staffing information at ward, division and Trust level. This will provide key assurance on safe and effective use of nurse rostering across the trust on a daily basis. The new system will include a real time acuity and dependency scoring system, providing accurate information regarding workload demand. This will allow nurse staffing to be effectively aligned with variations in demand in a flexible and informed way. With the potential of 7 day working for more services, the need for a proven e-rostering system to cater for more than just nursing will be imperative, for efficient and effective use of the whole staffing resource. The new system would also be able to support rostering of: -- Allied health professionals (phase 2 roll out), -- Facility and estates staff administrative and clerical staff. Electronic Rostering management system -- overview of requirements: The system must have the following features and meet the full detailed specification where applicable: -- Includes an automated reporting suite that covers statutory and ad hoc reporting requirements (Safe Staffing reports) on both substantive and temporary staffing; -- Ward and Community level reports easily available from the roster for ward sisters, matrons and heads of nursing; -- Reporting tools include the ability to monitor rostering compliance; key performance indicators and staff utilisation that are currently resource intensive as they are produced manually; -- Trust wide view of staffing in real-time providing assurance that staffing is accurately assessed; -- A recognised real time acuity and dependency scoring system software package; -- Real time visibility of areas with high acuity and dependency, allowing resources to be redirected in a targeted and informed way; -- Provides an informed system to controlling agency and bank costs, by having an improved and daily operational overview of staffing and patient acuity and dependency; -- Provides clear visibility that when requested, temporary staffing (agency and bank) are deployed in areas of highest need; -- Supports multi location based rostering and provides the ability to roster a variable skill mix; -- Supports improved sickness reporting capability into ESR; -- Accepts outbound information on assignments from ESR e.g. changes in banding; -- Demonstrable use in an Healthcare setting within the UK. Renewal: Contract Renewal once contract expires upon completion of term. ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/009283-2021 | | Notice type | Tender Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Open | | Procurement method details | Open procedure | | Tender suitability | Not specified | | Awardee scale | Not specified | | All stages | Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 29 Apr 2021 | | Submission deadline | 4 Jun 2021 | | Future notice date | Not specified | | Award date | Not specified | | Contract period | Not specified | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £1,000,000 | | Lots value | £1,000,000 | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Active | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | DORSET HEALTH CARE UNIVERSITY NHS FOUNDATION TRUST | | Locality | POOLE | | Post town | Bournemouth | | Postcode | BH17 0RB | | Country | England | | ITL 1 | TLK South West (England) | | ITL 2 | TLK6 North Somerset, Somerset and Dorset | | ITL 3 | TLK63 Bournemouth, Christchurch and Poole | | Local authority | Bournemouth, Christchurch and Poole | | Electoral ward | Canford Heath | | Westminster constituency | Mid Dorset and North Poole | | Delivery location | TLK2 Dorset and Somerset | ## CPV Codes ### Divisions - 48 - Software package and information systems - 72 - IT services: consulting, software development, Internet and support ### Codes - 48000000 - Software package and information systems - 72212450 - Time accounting or human resources software development services ## Release History - 29 Apr 2021 at 13:24 - Tender - Tender Notice - https://www.find-tender.service.gov.uk/Notice/009283-2021 ## Notice URLs - https://www.delta-esourcing.com/respond/V39594RWY6 - https://www.delta-esourcing.com/tenders/UK-UK-Poole:-Health-services./V8X68R9689 - https://www.delta-esourcing.com/tenders/UK-UK-Poole:-Time-accounting-or-human-resources-software-development-services./V39594RWY6 - https://www.dorsethealthcare.nhs.uk/ ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-02abb4. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-02abb4.json.