---
title: "HAPMS Replacement Pavement Management System (PMS)"
ocid: "ocds-h6vhtk-02ac7e"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-02ac7e"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-02ac7e.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-02ac7e.json"
source: "Find A Tender Service"
current_stage: "Tender"
buyer: "HIGHWAYS ENGLAND"
published: "2021-04-30"
---

# HAPMS Replacement Pavement Management System (PMS)

Buyer: HIGHWAYS ENGLAND  
Current stage: Tender  
OCID: ocds-h6vhtk-02ac7e

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## Summary

Highways England is currently conducting a tender for the "HAPMS Replacement Pavement Management System (PMS)" project, which falls under the data services industry category. This procurement is in the tender stage, with submissions open until 18 June 2021. The total estimated contract value is £15,000,000, intended to transition from the outdated HAPMS platform to a modern solution that supports the strategic road network in England. The project aims for the successful contractor to achieve operational readiness by December 2022 and fully decommission the legacy system by March 2023.

This tender presents significant opportunities for technology and data management firms, particularly those experienced in software development, IT consulting, and data processing services. Businesses that can demonstrate their capability to deliver a robust, Commercial Off The Shelf (COTS) software solution and manage the complexities of data migration, integration, and user support will be especially well-suited. Given the strategic importance of the project in enhancing the safety and efficiency of England's roadways, successful participation in this tender could lead to substantial business growth and long-term partnerships with Highways England.

## Notice

Highways England is the government company charged with operating, maintaining and improving motorways and major (trunk) roads in England. Highways England's existing pavement management system, HAPMS, is the company's prime pavement asset information system. It currently holds the strategic road network definition for the pavement asset, strategic road network and scheme level condition, inventory and associated data. Working with Highways England's construction and maintenance delivery partners, Highways England carries out a number of strategic road network wide condition surveys each year. Once assured and stored, the information is used to measure Highways England's performance against a number of key performance indicators (as defined by the Office of Rail and Road) and supports the development of pavement renewal and maintenance programmes. In doing so, Highways England ensures the asset remains safe and serviceable for customer use. HAPMS is approximately 20 years old and the underlying technologies that it is built on are at end of life. This project, the HAPMS Replacement PMS project, aims to provide a replacement for the legacy HAPMS platform based on Commercial Off The Shelf (COTS) software, so that Highways England's teams can continue providing critical supporting services for the strategic road network. The HAPMS Replacement PMS project is key to contributing to Highways England's business objective of "delivering a safe and serviceable network".

### Lot Information

Lot 1

The overall objectives for the HAPMS Replacement PMS project are: a) To achieve readiness for "go live" no later than December 2022, so Highways England (HE) can switch off and decommission the legacy HAPMS platform by March 2023 at the latest, including (but not limited to) the following activities: * delivering the design, implementation and integration of the HAPMS Replacement PMS architecture in the HE ecosystem, in compliance with the Contract, HE's enterprise architecture principles, and Government Digital Service (GDS) principles. This must include interfacing the HAPMS Replacement PMS to data sources and providing service interface(s) from the HAPMS Replacement PMS for functions and data communications * configuring the HAPMS Replacement PMS to deliver functional and non-functional requirements, including verification and testing * migrating pavement asset data from the legacy HAPMS platform to the HAPMS Replacement PMS, ensuring historic data availability in the new solution prior to users' migration, and consistent alignment with the ADMM and the identified LDMs are adhered to * working with HE to verify, categorise and migrate all asset documentation existing in the legacy HAPMS platform to a new storage solution (e.g. core logs, visual condition surveys, photographs, 'as built' information, pavement maintenance manuals) * migrating existing HAPMS user accounts; * supporting business change and operational readiness activities to enable HE to fully transition operations from the legacy system * undertaking stakeholder management and adopting a collaborative approach through the transition lifecycle, which includes both internal and external stakeholders b) To secure HE's ability to report on and manage the pavement asset and related network model by migrating from the legacy HAPMS platform to the modern, supported, proven, and resilient HAPMS Replacement PMS c) To ensure continuity of HE's pavement inventory, historic and condition data, and consistent alignment with HE's Logical Data Model as defined in the current version of the Asset Data Management Manual d) To increase HE's business users' access to quality data and information to improve the safety of HE's customers, helping to predict and deliver the right treatment at the right time by using the data to prevent unplanned events. HE require a solution that increases HE's ability to self-serve HE's analysis and reporting needs in alignment with HE's asset class strategy, supporting the reporting of KPI3 to the Office of Rail and Road and the RIS2 renewal programme e) To provide whole-life costing functionality, by capturing and configuring the current business rules and logic embedded within the current module (SWEEP) and configuring whole-life costing business rules and logic into the HAPMS Replacement PMS and pre-configuring whole life costing report templates f) To have a managed application service for the support, maintenance, and continuous improvement of the HAPMS Replacement PMS during its BAU operation. The contract duration following completion of transition will be 5+1+1 years g) To improve HE's pavement management capabilities based on functionality that is readily available in the new COTS based solution and implement optional services where the associated business change implications have a favourable cost/benefit ratio h) To implement a new COTS based solution that enables future flexibility without the need for major capital investment, including (but not limited to): * functionality on the product roadmap * enable HE to exchange data across different systems and services in near real-time * enable other linear asset class datasets to be ingested * enable re-referencing of all pavement construction, survey and other related data * import additional Baseline Condition Data via the existing Machine Survey Pre-processor * undertake further business process modelling and procedures development * proposed innovations and service improvements. Additional information: The contract value is expected to be 15,000,000 GBP. This figures is an estimate only and will be dependent upon whether an extension (in part or in whole) is enacted, and whether the optional services (in part or in whole) are enacted.

Options: Tenderers are required to have the capability to enact the optional services as described in II.2.4 and the contract. Highways England makes no commitment as to the extent to which the optional services will be enacted (if at all) and reserves the right to procure these services through a route other than the contract which is the subject of this contract notice.

Renewal: The aggregate term shall consist of an initial implementation period of up to 15 months, followed by an initial term of 5 years, with the option to extend for two additional periods of one year.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/009485-2021 |
| Notice type | Tender Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | Not specified |
| Awardee scale | Not specified |
| All stages | Tender |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 30 Apr 2021 |
| Submission deadline | 18 Jun 2021 |
| Future notice date | Not specified |
| Award date | Not specified |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £15,000,000 |
| Lots value | £15,000,000 |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Active |
| Lots status | Active |
| Awards status | Not specified |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | HIGHWAYS ENGLAND |
| Locality | GUILDFORD |
| Post town | Guildford |
| Postcode | GU1 4LZ |
| Country | England |
| ITL 1 | TLJ South East (England) |
| ITL 2 | TLJ2 Surrey, East and West Sussex |
| ITL 3 | TLJ25 West Surrey |
| Local authority | Guildford |
| Electoral ward | Stoke |
| Westminster constituency | Guildford |
| Delivery location | Not specified |

## CPV Codes

### Divisions

- 48 - Software package and information systems
- 72 - IT services: consulting, software development, Internet and support
- 79 - Business services: law, marketing, consulting, recruitment, printing and security

### Codes

- 48000000 - Software package and information systems
- 72000000 - IT services: consulting, software development, Internet and support
- 72300000 - Data services
- 72310000 - Data-processing services
- 72314000 - Data collection and collation services
- 72315000 - Data network management and support services
- 72316000 - Data analysis services
- 72322000 - Data management services
- 79421000 - Project-management services other than for construction work

## Release History

- 30 Apr 2021 at 21:55 - Tender - Tender Notice - https://www.find-tender.service.gov.uk/Notice/009485-2021

## Notice URLs

- https://highways.bravosolution.co.uk
- https://highwaysengland.co.uk

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-02ac7e. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-02ac7e.json.