---
title: "C001856 Room booking system with the possibility of future expansion"
ocid: "ocds-h6vhtk-02ad3b"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-02ad3b"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-02ad3b.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-02ad3b.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "NHS EDUCATION FOR SCOTLAND"
published: "2021-05-05"
---

# C001856 Room booking system with the possibility of future expansion

Buyer: NHS EDUCATION FOR SCOTLAND  
Current stage: Award  
OCID: ocds-h6vhtk-02ad3b

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## Summary

NHS Education for Scotland initiated a tender process for the procurement of a room booking system with potential for future expansion, which is currently in the award stage. The project, classified under software supply services (CPV code: 72268000), aims to enhance the utilisation of accommodation and ensure sufficient shared spaces for operational needs. Key details include a contract value of £186,635 signed on 12 February 2021, with bids having been submitted from multiple suppliers, including foreign participants. The procurement was conducted via an open procedure, allowing broad participation from interested parties across the industry.

This tender offers significant opportunities for technology and software service providers, particularly those specialising in cloud-based solutions for resource management. Businesses with expertise in software development, particularly in creating booking systems for shared environments, would be well-suited to compete for future expansions or similar projects. Additionally, suppliers with capabilities in integrated hardware solutions may find opportunities for collaboration or additional service offerings aligned with NHS Education for Scotland’s requirements.

## Notice

NES identifies the need to improve the utilisation of the accommodation and also the need to ensure NES have sufficient shared space of the right type and size to meet operational business needs, including the provision of training. NES have a range of bookable meeting/training spaces, some of which require approval by facilities teams (usually in specific floors but could be specific rooms) and others are bookable with no required authorisation. NES requires a room booking software solution to enable NES to effectively and efficiently manage shared resources. Please note a cloud based software solution would be preferred. Alongside a software solution submission, NES also requests pricing for a hardware solution which could help NES plan, schedule, monitor and manage shared rooms over a number of sites. Please note, any hardware options submitted will not be marked as part of the tender. This will be for information only.

### Lot Information

Lot 1

NES requires a room booking software solution to enable NES to effectively and efficiently manage shared resources. Please note a cloud based software solution would be preferred.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/009674-2021 |
| Notice type | Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | Not specified |
| Awardee scale | SME |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 5 May 2021 |
| Submission deadline | Not specified |
| Future notice date | Not specified |
| Award date | 12 Feb 2021 |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £186,635 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Cancelled |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | NHS EDUCATION FOR SCOTLAND |
| Locality | EDINBURGH |
| Post town | Edinburgh |
| Postcode | EH3 9DN |
| Country | Scotland |
| ITL 1 | TLM Scotland |
| ITL 2 | TLM1 East Central Scotland |
| ITL 3 | TLM13 City of Edinburgh |
| Local authority | City of Edinburgh |
| Electoral ward | City Centre |
| Westminster constituency | Edinburgh East and Musselburgh |
| Delivery location | TLM Scotland |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | EVENTMAP |

## CPV Codes

### Divisions

- 72 - IT services: consulting, software development, Internet and support

### Codes

- 72268000 - Software supply services

## Release History

- 5 May 2021 at 10:44 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/009674-2021

## Notice URLs

- http://www.nes.scot.nhs.uk
- https://ted.europa.eu/udl?uri=TED:NOTICE:579013-2020:TEXT:EN:HTML
- https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA13002

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-02ad3b. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-02ad3b.json.