--- title: "Servicing, Maintenance and Compliance (Gas, M&E and Buildings) of Council Managed Assets - Term Service Contract" ocid: "ocds-h6vhtk-02adc7" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-02adc7" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-02adc7.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-02adc7.json" source: "Find A Tender Service" current_stage: "Award" buyer: "PORTSMOUTH CITY COUNCIL" published: "2022-04-05" --- # Servicing, Maintenance and Compliance (Gas, M&E and Buildings) of Council Managed Assets - Term Service Contract Buyer: PORTSMOUTH CITY COUNCIL Current stage: Award OCID: ocds-h6vhtk-02adc7 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-02adc7) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-02adc7.json) ## Summary The Portsmouth City Council initiated a public procurement process for a Term Service Contract focused on the servicing, maintenance, and compliance of mechanical and electrical installations within its managed assets. This procurement falls under the services category, specifically repair and maintenance services of mechanical building installations, and was originally planned to begin on 1st April 2022. However, the procurement process, which was aimed at a contract value of approximately £7M per annum, has been cancelled as of February 2022, following the unsuccessful completion of the tender stage. The Council has subsequently stated its intent to launch a new procurement process using a restricted procedure, with key upcoming dates including the publication of a Prior Information Notice on 6th April 2022, and a formal Contract Notice on 23rd May 2022. This upcoming tender presents significant opportunities for businesses specialising in mechanical and electrical services, particularly those able to offer comprehensive maintenance solutions and compliance checks related to gas safety, water systems, and fire safety. Companies that are experienced in the delivery of these critical services to local authorities, and that can demonstrate strong compliance with safety regulations, are particularly well-suited to engage in this competitive tendering process. The potential contract length of up to 15 years could provide long-term stability and revenue for successful bidders, especially those who can adapt to the Council's evolving needs and contribute positively to local economic growth and social value considerations. ## Notice The Council commenced a procurement process on 6th May 2021 via issue of a Contract Notice via Find a Tender Service (ref: 2021/S 000-009814) for the re-procurement of a term service partner contract for the provision of servicing, maintenance, installation and compliance checks of gas, water, heating and other associated building installations across the Council's housing stock and wider property portfolio. The contract also included for secondary options through which the Council could expand delivery into neighbouring geographical areas, let related task order project works and, on a contingency basis only, include for general term service responsive repairs and maintenance activities. The value of the contract was estimated at approx. PS7M per annum for delivery of the primary service requirements and forecast task order project works. In the highly unlikely event that all of the further options allowed for in the contract were taken up simultaneously to the full scope allowable the value of the contract could theoretically have risen to approx. PS30M per annum. The contract was due to commence on 1st April 2022 and then run for an initial base term of 5 years with an option to extend by a further 10 years to a maximum total term of 15 years. The Council was unable to conclude the procurement process and informed candidates and tenderers who had taken part that the procurement was to be abandoned via correspondence issued to them on 3rd February 2022. The Council has an ongoing critical requirement for the services and works which fell under the scope of the contract and will therefore be undertaking a new procurement process following the Restricted Procedure as defined within the Public Contracts Regulations (2015) in line with the summary programme set out below: * Issue FTS Prior Information Notice - 6th April 2022 * Issue FTS Contract Notice - 23rd May 2022 * Supplier Selection Questionnaire return deadline - 22nd June 2022 * Issue Invitation to Tender to shortlisted tenderers - 11th July 2022 * Tender return deadline - 9th September 2022 * Notification of award - 17th October 2022 * Completion of standstill and S20 Leaseholder Notification - 16th November 2022 * Contract execution - 28th November 2022 * Service commencement - 1st April 2023 The activities covered by the contract are of a critical nature and continuity of service is required to ensure that the Council is able to fulfil various non-discretionary statutory obligations, which include for: * As a landlord the Council has an obligation under the Gas Safety (Installation and Use) Regulations 1998 as amended Approved Code of Practice and guidance to ensure an annual safety check is carried out on each gas appliance/flue. * As a landlord the Council has health and safety at work act obligations under L8 Approved Code of Practice (3rd edition) (ACOP) and a requirement for landlords of both domestic and business premises to assess the risks from exposure to Legionella to their tenants. * The Regulatory Reform (Fire Safety) Order 2005 requires that the Council manages fire safety risks, this includes servicing fire alarms, automatic opening vents, emergency lighting, lightning conductors etc., all of which are part of the contract. Whilst the new procurement process is undertaken the Council has secured continuity of service via a 1 year extension of the contract with its current supplier Liberty Gas Services Limited. All in term extension options have been utilised and this contract was due to expire on 31st March 2022, but will now continue to 31st March 2023. Other than the extension to the duration of the contract all technical, commercial and legal terms are consistent with those agreed when the contract was originally let. ### Lot Information Lot 1 As per the summary scope provided within section II.2.4. and the information and additional CPV codes contained within the call for competition Contract Notice - ref 2021/S 000-009814. Options: As per the summary scope provided within section II.2.4. and the information contained within the call for competition Contract Notice - ref 2021/S 000-009814. Renewal: The contract will be let on an initial base term of 5 years with the option to extend by a further 10 years to a maximum total term of 15 years in increments of no more than 5 years at any one time at the option of the Council. ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/009186-2022 | | Notice type | Tender Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Selective | | Procurement method details | Restricted procedure | | Tender suitability | Not specified | | Awardee scale | Not specified | | All stages | Tender, Award | ## Dates | Field | Value | | --- | --- | | Publication date | 5 Apr 2022 | | Submission deadline | 11 Jun 2021 | | Future notice date | Not specified | | Award date | 5 Apr 2022 | | Contract period | Not specified | | Recurrence | Spring 2026 in the event that extension options to increase the initial 5 year term are not taken up. | ## Values | Field | Value | | --- | --- | | Tender value | £300,000,000 | | Lots value | £300,000,000 | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Cancelled | | Lots status | Cancelled | | Awards status | Unsuccessful | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | PORTSMOUTH CITY COUNCIL | | Locality | PORTSMOUTH | | Post town | Portsmouth | | Postcode | PO1 2BG | | Country | England | | ITL 1 | TLJ South East (England) | | ITL 2 | TLJ3 Hampshire and Isle of Wight | | ITL 3 | TLJ31 Portsmouth | | Local authority | Portsmouth | | Electoral ward | Charles Dickens | | Westminster constituency | Portsmouth South | | Delivery location | TLJ27 West Sussex (South West), TLJ28 West Sussex (North East), TLJ3 Hampshire and Isle of Wight | ## CPV Codes ### Divisions - 09 - Petroleum products, fuel, electricity and other sources of energy - 31 - Electrical machinery, apparatus, equipment and consumables; lighting - 42 - Industrial machinery - 45 - Construction work - 50 - Repair and maintenance services - 51 - Installation services (except software) - 71 - Architectural, construction, engineering and inspection services ### Codes - 09330000 - Solar energy - 31158100 - Battery chargers - 31400000 - Accumulators, primary cells and primary batteries - 31500000 - Lighting equipment and electric lamps - 42110000 - Turbines and motors - 42500000 - Cooling and ventilation equipment - 45210000 - Building construction work - 45231000 - Construction work for pipelines, communication and power lines - 45251000 - Construction works for power plants and heating plants - 45259000 - Repair and maintenance of plant - 45260000 - Roof works and other special trade construction works - 45300000 - Building installation work - 45400000 - Building completion work - 50413200 - Repair and maintenance services of firefighting equipment - 50500000 - Repair and maintenance services for pumps, valves, taps and metal containers and machinery - 50700000 - Repair and maintenance services of building installations - 50712000 - Repair and maintenance services of mechanical building installations - 51100000 - Installation services of electrical and mechanical equipment - 51700000 - Installation services of fire protection equipment - 71000000 - Architectural, construction, engineering and inspection services ## Release History - 5 Apr 2022 at 20:52 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/009186-2022 - 6 May 2021 at 10:26 - Tender - Tender Notice - https://www.find-tender.service.gov.uk/Notice/009814-2021 ## Notice URLs - http://www.portsmouth.gov.uk - https://in-tendhost.co.uk/portsmouthcc/aspx/Home - https://in-tendhost.co.uk/portsmouthcc/aspx/home - https://www.portsmouth.gov.uk/services/business/procurement/contract-opportunities-with-us/ ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-02adc7. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-02adc7.json.