--- title: "Provision & Implementation of a SaaS Finance Management System" ocid: "ocds-h6vhtk-02ae6e" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-02ae6e" markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-02ae6e.md" json_url: "https://d3tenders.com/contract/ocds-h6vhtk-02ae6e.json" source: "Find A Tender Service" current_stage: "Tender" buyer: "NEWPORT CITY COUNCIL" published: "2021-05-07" --- # Provision & Implementation of a SaaS Finance Management System Buyer: NEWPORT CITY COUNCIL Current stage: Tender OCID: ocds-h6vhtk-02ae6e [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-h6vhtk-02ae6e) [Download OCDS JSON](https://d3tenders.com/contract/ocds-h6vhtk-02ae6e.json) ## Summary The Newport City Council is currently seeking tenders for the "Provision & Implementation of a SaaS Finance Management System," classified under IT services, particularly in the software development category. The procurement process is in the tender stage, with submissions due by 14 June 2021. The total budget for this project is £3,300,000, and it aims to replace the existing Oracle financial systems with a fully integrated solution to be operational by October 2022. Interested parties must utilise the eTenderwales portal for registration and must comply with the restricted procurement method. Additionally, a second stage of selection is planned for 30 June 2021, allowing a maximum of five candidates to proceed. This tender presents significant growth opportunities for businesses specialising in software as a service (SaaS) and IT services, particularly those with experience in financial management systems. Companies capable of delivering integrated solutions that enhance automation, reporting functionality, and compliance with regulations such as HMRC’s Making Tax Digital will be particularly well-suited to compete. Additionally, businesses that can demonstrate robust maintenance and support capabilities will find themselves at a competitive advantage in this process, which requires comprehensive documentation and adherence to specified technical criteria. ## Notice Newport City Council's current main financial (accounting) system is Oracle Financials R12 EBS which was implemented in 1996 and last upgraded in April 2013. The system consists of the following modules: - General Ledger, - Accounts Payables, - Purchasing & iProcurement - Discoverer Plus, a transactional reporting tool. The Council also has the following standalone financial systems: - Accounts Receivables, - Asset Management - Collaborative Planning Budget Management and Modelling (BMS). The Council wishes to replace the aforementioned Oracle and standalone systems with a fully integrated SaaS financial management system that goes 'Live' no later than the end of October 2022. ### Lot Information Lot 1 Newport City Council wishes to procure a fully integrated SaaS financial management system as a single administration module with a consistent look and feel where the successful contractor will host and maintain the servers, databases, and the code that makes up the application; patch upgrade and maintain the system; and provide cloned environments for test and training purposes. The SaaS financial management system must as a minimum have: - fully integrated modules with full drill to details within and across modules - self-service processes for users via multiple devices and portals for external customers to improve efficiency and increase automation - intuitive and configurable dashboards, enquiries and reporting functionality to encourage and enhance user engagement and it must also be able: - to reduce/remove bespoke programming and reliance on IT - to automate processes/functionality, improving efficiency and reducing manual requirements - to meet HMRCs Making Tax Digital requirements - provide archiving functionality without reliance on IT - provide real time reporting for all data sources, for all data types and for all data levels plus drills to transactional data (across and between modules) - provide flexible, user driven Management reporting to meet in house and external government requirements i.e. RO's , RA's - have integrated document scanning linked to automated functionalities It is essential that the system has the following financial management modules and functionality as a minimum: - General Ledger - Full interactive and reportable Budgeting, planning, forecasting and monitoring module (BMFP) with extensive cohesive reporting capabilities and online analysis provided against multiple hierarchical structures - Purchasing including a link to external marketplaces and the ability to provide a complete Procure to Pay Solution - Accounts Payable e-invoicing and integrated invoice scanning for automated invoice processing and match to PO - Accounts Receivables including Debt Management and Debt Recovery - Payments & Bank Reconciliation - Asset Management - Supplier portal - Transactional reporting tools - OCR scanning solution Renewal: The subscription contract has an extension of up to 3 years as from October 2029 being extended on an annual basis subject to review. The duration stated in 11.2.7 includes the 3 year extension period. ## Key Details | Field | Value | | --- | --- | | Publication source | Find A Tender Service | | Latest notice | https://www.find-tender.service.gov.uk/Notice/009981-2021 | | Notice type | Tender Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Selective | | Procurement method details | Restricted procedure | | Tender suitability | Not specified | | Awardee scale | Not specified | | All stages | Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 7 May 2021 | | Submission deadline | 14 Jun 2021 | | Future notice date | Not specified | | Award date | Not specified | | Contract period | Not specified | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £3,300,000 | | Lots value | £3,300,000 | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Active | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | NEWPORT CITY COUNCIL | | Locality | NEWPORT | | Post town | Newport | | Postcode | NP20 4UR | | Country | Wales | | ITL 1 | TLL Wales | | ITL 2 | TLL5 South East Wales | | ITL 3 | TLL54 Monmouthshire and Newport | | Local authority | Newport | | Electoral ward | Allt-yr-yn | | Westminster constituency | Newport West and Islwyn | | Delivery location | TLL21 Monmouthshire and Newport | ## CPV Codes ### Divisions - 72 - IT services: consulting, software development, Internet and support ### Codes - 72000000 - IT services: consulting, software development, Internet and support - 72210000 - Programming services of packaged software products - 72263000 - Software implementation services - 72267100 - Maintenance of information technology software ## Release History - 7 May 2021 at 13:25 - Tender - Tender Notice - https://www.find-tender.service.gov.uk/Notice/009981-2021 ## Notice URLs - http://www.newport.gov.uk - https://etenderwales.bravosolution.co.uk - https://etenderwales.bravosolution.co.uk/ - https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0273 - https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=110229 ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-h6vhtk-02ae6e. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-h6vhtk-02ae6e.json.