---
title: "(NU/1661) Framework Agreement for the Provision of Surveying, Servicing Maintenance and Repair for LEV Systems"
ocid: "ocds-h6vhtk-02af97"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-h6vhtk-02af97"
markdown_url: "https://d3tenders.com/contract/ocds-h6vhtk-02af97.md"
json_url: "https://d3tenders.com/contract/ocds-h6vhtk-02af97.json"
source: "Find A Tender Service"
current_stage: "Award"
buyer: "NEWCASTLE UNIVERSITY"
published: "2021-08-18"
---

# (NU/1661) Framework Agreement for the Provision of Surveying, Servicing Maintenance and Repair for LEV Systems

Buyer: NEWCASTLE UNIVERSITY  
Current stage: Award  
OCID: ocds-h6vhtk-02af97

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## Summary

Newcastle University is conducting a procurement process for a Framework Agreement aimed at providing surveying, servicing, maintenance, and repair services for Local Exhaust Ventilation (LEV) systems. This project falls within the architectural, construction, engineering, and inspection services category, and it is currently at the Award stage, following the completion of the tender process. The initial tender was issued on 18 August 2021, with key dates including a submission deadline of 15 June 2021. The successful supplier, Holiday Fielding Hocking Ltd, will manage the university-wide LEV system compliance as specified in the contractual obligations.

This tender presents substantial growth opportunities for businesses specialised in environmental services, engineering, and maintenance, particularly those experienced with LEV systems or similar consultation services. Companies equipped to offer thorough inspections, repairs, and compliance management in the context of health and safety regulations, specifically COSHH, will be well-positioned to participate in similar tenders in the future. The contract's framework agreement format allows for ongoing collaboration, potentially securing long-term business relationships for the awarded supplier.

## Notice

Newcastle University own and use multiple Local Exhaust Ventilation (LEV) systems such as fume hoods, Microbiological Safety Cabinets (MSCs) and numerous, often bespoke, systems including capture hoods and booths. The Control of Substances Hazardous to Health (COSHH) Regulations 2002 require LEV systems to undergo a thorough examination and test every 14 months by a competent person. To ensure regulatory compliance the University wishes to engage with a demonstrably competent supplier to assist with the management of our LEV systems by providing thorough examination and tests, fumigation and repair services including the provision of building-wide surveys and action planning. Testing is required in multiple buildings within the city centre campus and outlying sites including, but not limited to, the University farms at Cockle Park and Nafferton and the Dove Marine facility in Cullercoats (See Appendix 1 Campus Map and Appendix 2 Number of LEV). LEV systems are grouped by building but can also be grouped by the Unit (School/Institute/service) that owns and is responsible for the system(s). One building may house systems owned by multiple Units. End user contacts are assigned to each LEV system and this is based on the Unit to which the LEV belongs. The scope of the contract is to establish a framework agreement with one supplier appointed to deliver the entire service as described in the technical specification (Section 3). The supplier will be appointed based on the award criteria stated in Section 2.5. The chosen supplier will be required to carry out University-wide management of our LEV systems including servicing according to Regulation 9 of COSHH, repair, fumigation and building-wide surveys at the locations stated in Section 2.2 and appendix 2. Please note the numbers of LEV systems is subject to fluctuations. No warranties can be given as to the exact number of LEVs are to be serviced or fumigated each year. The management of our LEV systems includes whole scale management of the testing programme. Once provided with the details of LEV equipment, scope of works, locations and contacts the preferred contractor will manage the whole process to ensure the scope of works are completed.

### Lot Information

Lot 1

To ensure regulatory compliance Newcastle University wishes to engage with a demonstrably competent supplier to assist with the management of our LEV systems by providing thorough examination and tests, fumigation and repair services including the provision of building-wide surveys and action planning.

Renewal: The contract shall be reviewed on an annual basis and extended by mutual agreement of the parties.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Find A Tender Service |
| Latest notice | https://www.find-tender.service.gov.uk/Notice/020202-2021 |
| Notice type | Tender Notice |
| Procurement type | Framework |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | Not specified |
| Awardee scale | SME |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 18 Aug 2021 |
| Submission deadline | 15 Jun 2021 |
| Future notice date | Not specified |
| Award date | 1 Aug 2021 |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | £400,000 |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Cancelled |
| Awards status | Active |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | NEWCASTLE UNIVERSITY |
| Locality | NEWCASTLE |
| Post town | Newcastle upon Tyne |
| Postcode | NE1 7RU |
| Country | England |
| ITL 1 | TLC North East (England) |
| ITL 2 | TLC4 Northumberland, Durham and Tyne & Wear |
| ITL 3 | TLC43 Tyneside |
| Local authority | Newcastle upon Tyne |
| Electoral ward | Monument |
| Westminster constituency | Newcastle upon Tyne Central and West |
| Delivery location | Not specified |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | HOLIDAY FIELDING HOCKING |

## CPV Codes

### Divisions

- 71 - Architectural, construction, engineering and inspection services

### Codes

- 71000000 - Architectural, construction, engineering and inspection services
- 71315410 - Inspection of ventilation system
- 71321400 - Ventilation consultancy services

## Release History

- 18 Aug 2021 at 12:46 - Award - Award Notice - https://www.find-tender.service.gov.uk/Notice/020202-2021
- 11 May 2021 at 13:17 - Tender - Tender Notice - https://www.find-tender.service.gov.uk/Notice/010278-2021

## Notice URLs

- https://procontract.due-north.com/
- https://www.ncl.ac.uk
- https://www.ncl.ac.uk/

## Provenance

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